36C25219Q0988-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-26-2019 N/A 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25219Q0988

X x x Friday, 9/27/2019 at 3:00 pm local time x Reference Solicitation 36C25219Q0988 for document destruction at Captain James A Lovell Federal Health Care Center in North Chicago, IL. The purpose of this amendment is to answer questions posed by interested contractors. See attachment. The Solicitation is also changed as follows: Remove word "full" from Statement of Work "GENERAL" section. The sentence shall hereby read, "Containers will be collected by the Contraactor." Any reference to "classified" sh all be removed and hereby read "sensitive".

The due date for responses to this Solicitation HAS been extended. Responses are due 9/27/2019 at 3:00 local time.

End of Amendment.

· P. 4, Minimum Guarantee and Ceiling. Will the VA accept an offer that includes a minimum number of services or minimum of containers to be serviced at each site? The minimum dollar amount noted here is equal to $5,000.00 annually, yet the startup cost of the containers required is considerably more than that. This means a qualified offeror cannot calculate any return on investment for containers let alone covering cost of execution and making a profit. Can a minimum fee per service be built into our offer?

The Government anticipates obligation of the minimum guarantee during the first year of service.

· P. 5, General. This states “full containers” will be collected by contractor. How will it be determined what containers are full and how will the contractor be informed which containers are to be collected?

The word “full” is hereby removed from the Statement of Work Section “GENERAL.” The sentence now reads, “Containers will be collected by the Contractor.”

· P. 5, Scope of Work and P. 7, 3.2. Non-paper items - to mix a quantity of any of these materials with a load of shredded paper will render the entire truckload unrecyclable, and the contents will have to go to landfill, contrary to VA policy. To send two trucks to handle a service that will include non-paper material would greatly increase the pricing. Since there will be 8 containers dedicated to non-paper material, can this material be collected separately and transported securely to be destroyed off-site?

Non-paper material may be collected separately, as needed, and destroyed onsite.

· P. 5, 1.1. Is the requirement to have two employees available to work, or is the requirement for two employees to be present on site at each service call?

Contractors should have two employees eligible and approved to work in accordance with the background check requirements. Contractor can make determination how many employees need to attend each service call.

· 6, 2.1. Even if an award is made immediately after bid close, two business days is an impossibly short time to coordinate with the COR, order and have shipped the required containers, and get them installed for service at a variety of locations. It also will almost certainly not allow for security/background checks to be adjudicated. Will there be any flexibility to the scheduled October 1st start of service?

1.1 STAFFING REQUIREMENT reads “While background investigations are pending, a staff person will accompany contractors onsite while services are performed to allow for continuity of necessary services.”

There may additional flexibility. Contracting Officer, Contracting Officer Representative, and Vendor will work together to allow for commencement of services as quickly as possible.

· P. 7, 3.3. Classified is mentioned here and on p. 8, 3.7. Classified requires different security clearances for handling material yet the position sensitivity is designated as “low risk” on page 15. Also, the VA normally does not generate classified material. Will there be classified material presented for destruction?

Each occurrence of the word “classified” within the Solicitation should read “sensitive.”. There is no classified information.

· P. 7, 3.3.. The normal guidance for VA secure document destruction is VA Directive 6371. Is that not going to be the guideline for this work?

SOW Section 4.3 CONFORMANCE STANDARDS indicates that “Services shall be performed in accordance with all city, State, local, federal, municipal, JCAHO, OSHA, Navy and VA standards,” thereby incorporating VA Directive 6371.

· P.18, Price Schedule. Are the quantities listed determined by recent historical usage? If not, how old is the data?

Quantities listed are based upon historical usage from approximately five (5) years ago.

· P. 27, C.10 Exactly what equipment is to meet the FIPS? Why is the industry standard of NAID AAA Certification not being required?

Disregard FIPS requirements. Please refer to VA Directive 6371 for appropriate standards.

· Across how many buildings will the containers be spread at the FHCC? How far apart are they?

Container are located in approximately twenty (20) buildings, which are very closely situated. See attached map for relative distance.

· At the CBOCs and other offices, will containers be located in more than one building at any of the sites? If so, how far apart are those buildings?

CBOCs and other offices have only one (1) pick-up room each, on the ground floor

· Is there sufficient parking for our truck at the main campus and each of the outlying locations for the time it will take to retrieve material and shred the contents?

Yes

· Will any bins be located above/below the ground floor at any location? If there will be, are freight elevators available to move the bins to/from ground level?

All containers will be at ground/dock level

· Is there a current contract for the work being solicited?

This information can be obtained by submitting a Freedom of Information Act (FOIA) request.

DUE DATE FOR RESPONSES HAS BEEN EXTENDED TO 9/27/2019 at 3:00 p.m. LOCAL TIME.

image1.emf