36C25219Q0792-001.docx

36C25219Q0792

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION

NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS

BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHA SE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF.

___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(B

LOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF

CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Pre scribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

556-19-4-5001-0095 556-19-4-7052-0046 36C25219Q0792 08-12-2019

WILLIAMS,LEIKIESHA

414-844-4800 X43288 08-19-2019

4PM

36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 X X 562211 $38.5 Million x N/A X 36C252 Great Lakes Acquisition Center (GLAC) Department of Veterans Affairs 115 S 84th Street, Suite Milwaukee WI 53214-1476 36C252 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Contractor shall provide medical and/or hazardous waste removal and disposal in accordance with the terms and conditions of the Description/Work Statement/Specifications at the Captain James A. Lovell Federal Health Care Center in North Chicago, IL.

Responses to this solicitation is due by 4PM CST Monday, August 19, 2019.

See CONTINUATION Page 556-3690169-7052-756700-2542 700056700 556-3690169-5001-756400-2542 070056100 X X X Leikiesha Williams Contracting Officer

36C25219Q0792

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SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

DUNS NUMBER NO. ______________________________________

CONTRACTOR’S PAST PERFORMANCE POINT OF CONTACT

(IF DIFFERENT THAN ABOVE):

NAME: __________________________________________

EMAIL ADDRESS:_________________________________

b. GOVERNMENT: Leikiesha Williams, Contracting Officer

DEPARTMENT OF VETERANS AFFAIRS

GREAT LAKES ACQUISITION CENTER

115 S. 84TH ST., STE 100

MILWAUKEE WI 53214

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM – SYSTEM FOR AWARD

3. INVOICES: Invoices shall be submitted in arrears in accordance with:

a. 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

4. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. For assistance setting up e-Invoice, the below information is provided:

i. * Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

5. INVOICES cont.:

a. Payments shall be made in arrears upon receipt of a properly prepared invoice

b. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for Enrollment.

c. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

d. All invoices shall reference the vendor name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

e. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov OFFERORS MUST COMPLETE AND RETURN ALL INFORMATION DESIGNATED HEREIN PRIOR TO THE TIME SPECIFIED IN BLOCK 8 OF SF 1449 IN ORDER TO BE CONSIDERED FOR AWARD.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 13.5 Simplified Procedures for Certain Commercial Items in which simplified acquisition procedures in FAR Part 13 will be used. FAR Part 14 and 15 will not be used.

SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

SPECIAL NOTES:

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer Leikiesha.williams@va.gov no later than Monday August 19, 2019 AT 4PM CENTRAL. Contracting will issue a consolidated response via solicitation amendment to www.fbo.gov within 2 business days to all parties.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof.

SITE VISIT:

B.2 STATEMENT OF WORK

*** Potentially Infectious Medical Waste is not accepted in the State of Illinois. Contractor awarded this contract must utilize a Regulated Medical Waste hauler in the three-state area, Indiana, Illinois and Wisconsin. *** Contractor shall provide all necessary labor, personnel, supplies, travel, supervision, equipment, tools, and materials to perform medical and hazardous waste removal in accordance with the terms and conditions of Description/Work Statement/Specifications. This service will be performed in accordance with the specifications, terms, and condition of this Performance Work Statement at the following locations:

1. Federal Health Care Center North Chicago, 3001 Green Bay Road, IL 60064

2. Evanston Clinic, 1942-1946 Dempster St., Evanston, IL 60202

3. Kenosha Primary Care Clinic, 8207 22nd Avenue, Kenosha, WI 53140

4. McHenry Clinic, 620 South Route 31, McHenry, IL 60050

5. Naval Branch Clinic, Bldg. 1007, RTC, Great Lakes, IL 60088

6. Naval Branch Clinic, Bldg. 1017, RTC, Great Lakes IL 60088

7. Naval Branch Clinic, Bldg. 1523, RTC, Great Lakes IL 60088

8. Naval Branch Clinic, Bldg. 237, Naval Station, Great Lakes IL 60088

9. Naval Branch Dental Clinic, Bldg. 152, Naval Station Great Lakes, IL 60088

10. Veterinary Clinic, Bldg. 48H, Naval Station, Great Lakes, IL 60088

PERFORMANCE WORK STATEMENT (PWS)

POTENTIALLY INFECTIOUS MEDICAL WASTE (PIMW) DISPOSAL

1. DESCRIPTION OF SERVICES. Contractor shall provide all necessary labor, personnel, supplies, travel, supervision, equipment, tools, and materials to perform medical and hazardous waste removal in accordance with the terms and conditions of Description/Work Statement/Specifications. The Contractor shall perform to the standards in the Contract as well as all local, state, and federal regulations. This service will be performed at the North Chicago Federal Health Care Center, 3001 Green Bay Road, North Chicago, IL 60064; Evanston Clinic, 1942-1946 Dempster Street, Evanston, IL 60202; Kenosha Primary Care Clinic, 8207 22nd Avenue, Kenosha, WI 53140 and McHenry Clinic, 620 South Route 31, McHenry, IL 60050, Naval Station Bldgs. 237, 152, and 48H Naval Station, Great Lakes, IL 60088 and RTC Bldgs. 1007, 1017, 1523, RTC, Great Lakes, IL 60088 Medical Waste and Hazardous Material removal will be performed in such a manner as to be least disruptive to Medical Center operations. Medical and Hazardous Waste removal involves the collection, packaging, labeling, inventory, manifesting, labor, transportation, and proper disposal. It MUST take into account the special treatment of medical and hazardous waste, as well as the environmental implications related to the management of this waste. Upon notification by the Contracting Officer (CO) through the issuance of an award letter, the Contractor shall perform Medical and Hazardous Waste removal in areas covered under this contract in coordination and upon the notification of the Contracting Officers Technical Representative (COTR).

1.1. Collection Requirements. The Contractor shall provide the Federal Health Care Center, North Chicago and Naval Station, Great Lakes buildings listed with medical waste removal services which will include all services, materials, supplies, labor, analysis, and support to categorize, package, transport, prepare documentation, and dispose of all medical biohazard waste. The Contractor will have sufficient personnel, licensed vehicles with appropriate permits, equipment, expendable and durable goods to perform the duties required without additional support from the FHCC. Provide all the pertinent information, such as waste management codes, to be used by the facility to prepare annual waste summary reports in compliance with Federal, State, and local laws and regulations.

Due to constantly changing requirements, FHCC and Great Lakes Clinics cannot provide an accurate inventory of wastes, which the Contractor can expect to remove each month. Therefore, the Contractor shall invoice for each removal, and only for the materials removed. Such invoices shall not reflect any amount or material for payment, other than that established by the contract.

Routes/Schedules Submittals. The Contractor shall establish a collection schedule, which will be submitted to the Contracting Officers Representative (COR) five (5) days prior to the start of contract performance. The pick- ups will be scheduled of sufficient frequency to insure no biohazard waste remains on FHCC or Naval Station buildings listed for more than 5 days. No changes are allowed to this schedule without the COR approval. In the event of a Strike called by the Contractor’s Union, the Contractor is responsible for ensuring that potentially infectious medical waste is removed from the Medical Center and Branch Clinics without interruption of the schedule posted herein, and at no additional charge to the Government.

Unscheduled Collections. The COR may require the Contractor to make unscheduled collections or disposals, for special events or other occasions. The Contractor shall respond within 24 hours of the event. Unscheduled services shall be ordered and billed by a separate purchase order. The cost for this collection will be in accordance with the pricing as indicated in Section “Supplies or Services and Price/Costs” section.

Inclement Weather Schedule. The Contractor shall collect medical bio hazard waste during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the COR authorizes additional time.

Clinic Collections. Potentially Infectious Medical Waste (PIMW) will be removed on an on-call basis from the Community Based Outreach Clinics (CBOCs). Weekly pick-ups from Naval Station Buildings 237, 152 48H, 1007, 1017, and 1523 will be conducted. The Contractor will schedule a pick-up when called and collect the waste within seventy-two (72) hours of the call for service, excluding weekends and holidays. The cost for collection will be in accordance with the pricing as indicated in Section “Supplies or Services and Price/Costs” section. Note: Due to the nature of Clinic 1523, whose hours are from 4am to Noon, all pick-ups at that Building should be accomplished prior to Noon on the designated pick-up day.

Government-Approved Containers. Containers used for collection of hazardous waste will be Contractor- provided, Government-approved containers. The Contractor shall provide transportation containers for lab packs, over pack, compressed gas cylinders, in addition to all packaging materials and labels. All containers and packaging materials must meet Department of Transportation State requirements for transportation of PIMW within the states traveled through.

1.2. Contractor’s Responsibilities. In accomplishing any work under this Contract, the Contractor is solely responsible for his/her full compliance with any and all applicable, Federal, State, and local Government policies, regulations, procedures, specifications, packaging liners, transportation, etc., that apply to work of this nature. Contractor will be responsible for all fines by DOT or other State inspection agencies who inspect vehicles and transport containers who issue citations against FHCC and its clinics for packaging or container issues. In addition, the Contractor must obtain and keep current all licenses, permits, etc., that may be required by local, State and Federal agencies to accomplish the work. Contractor is responsible for all transportation including fuel surcharges.

1.3. Contractor’s Work Hours. Unless otherwise agreed upon, all work performed at FHCC North Chicago and its CBOCs and medical clinics shall be between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding Federal holidays as listed below, except for Building 1523 as noted above. The Contractor and the Contracting Officer's Representative (COR) will schedule work on mutually agreed upon dates to occur no more than five (5) business days from initial request. Given the variability in quantity and type of waste produced by FHCC North Chicago and its clinics and CBOCs, modifications to this schedule may be granted by the COR. Regardless of the work hours agreed on, all work will be performed under the cognizance of the COR or their representative, who will remain on station until all work for that day is finished.

2.0. DISPOSAL

2.1 Preferred Disposal Method. Contractors should refer to the FHCC North Chicago preferred hierarchy when determining disposition of waste. This hierarchy may be obtained from the COR. This hierarchy is as follows: Recycling Fuel Blending/Energy Recovery Incineration (Part B permitted incinerators) or treatment (neutralization, stabilization) Landfill

2.2. Use of Ultimate Disposal Sites. Box No. 14 on the shipping manifest shall bear the name and address of the ultimate TSDF. Wastes generated by FHCC North Chicago and Naval Station Clinics shall not be manifested to storage stations and subsequently re-manifested unless specific case-by-case authorization is obtained from the COR. Wastes approved for transport to storage stations shall not be commingled in the same shipping container with wastes from any other generator. Block 22 of the Potentially Infectious Medical Waste Manifest will bear the 24-hour Emergency telephone number and the Department of Transportation exemption number for PIMW containers over 120 gallons, which is DOT SP: 11185. Disposal shall be in accordance with existing local, State, and Federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of disposal locations.

2.3. Equipment Maintenance. The Contractor shall maintain all Contractor and Government provided containers ensuring they are free of unpleasant odors, dirt, debris and pests. All containers must remain in good, workable condition. Containers must have zero penetrations and all straps and buckles on the container and lids must be in good, workable condition upon arrival at the facility. Appropriate plastic liners shall be provided for use in all containers and it is the Contractor’s responsibility to ensure that carts are not transported without being properly packaged. Trucks and trailers used for hauling and collecting shall be equipped as required to ensure they are able to perform the services required. Each vehicle will have sufficient spill containment materials to respond to emergencies resulting from loss of containment, chemical reaction or other hazardous conditions. It is the responsibility of the Contractor to cover the cost of spill clean-up/disposal caused by their employees while on the FHCC North Chicago grounds or at the building and grounds of the CBOCs or clinics at the Naval Station, Great Lakes, IL.

2.4. Site Safety Plan. The Contractor shall submit a detailed site safety plan which will be used to ensure that the workers and nearby population will be adequately protected during packaging and removal operations.

3.0 PERSONNEL QUALIFICATIONS AND SAFETY.

3.1 The Contractor shall certify the Contractor's supervisor(s) and all technicians that will work on FHCC North Chicago and Naval Station premises have received at least the minimum training required by law as specified on 29 CFR 1910.120.

On-Site Personnel Qualifications: The Contractor shall supply resumes of work crew supervisors who are likely to direct work performed under this solicitation. Work and training history should be included in such detail as to enable the FHCC North Chicago to evaluate technical and professional capabilities. The Contractor shall supply a minimum of three different companies, with job scopes similar to that described in this Request for Proposal that the designated supervisor(s) currently manages. The Contractor shall certify that the Contractor's supervisor(s) and all technicians that will work on FHCC North Chicago premises have received at least the minimum training required by law as specified on 29 CFR 1910-120.

3.2. Subcontractor Qualifications. The Contractor must identify any proposed Subcontractors and identify services to be performed by the Subcontractors. The Contractor must submit evidence that Subcontractor is qualified and legally able to provide services. No subcontracting shall be permitted without prior approval of the Contracting Officer.

3.3. Inspection of Certifications. Contractor personnel may be required to show certifications at time of pick-up.

3.4. Laws and Regulations. The Contractor will comply with all applicable OSHA, EPA, 49 CFR (DOT), including but not limited to HM-18 and all other Federal, State, and local laws and regulations.

3.5. Proof of EPA Identification. The Contractor shall provide proof (copy of certificate) of US EPA identification number(s) for each business entity operated by the Contractor that will provide service regarding any aspect of waste disposal for FHCC North Chicago or Naval Station, Great Lakes clinics.

3.6. Proof OF EPA Waste Hauler Registration. The Contractor shall provide proof (copy of certificate) of registration with the State EPA as a hazardous waste hauler for each business entity operated by the Contractor that will provide hazardous waste transportation services.

3.7. Proof of "Request for Certification of Destruction". The Contractor shall provide proof requesting "Certification of Destruction/Recycling" from Ultimate TSDF Disposal site and shall submit the certificates when billing the facility for services.

3.8. Proof of Business Licenses. The Contractor is responsible for acquisition of all applicable business licenses and permits required by law. The Contractor shall certify that it acknowledges and is in possession of all required business licenses and permits.

3.9. Citations and Violations. The Contractor shall list, for the past three years, any violations and/or citations that the Contractor has received for non-compliance with any hazardous waste laws, permit requirements, and OSHA /EPA requirements. The Contractor shall include information for all related business entities including associated firms that are owned by the Contractor or owned by a common parent company that will be involved in any portion of the processing of the wastes generated by the FHCC North Chicago, CBOCS, or Naval Station, Great Lakes, clinics. If no discharge or violations have occurred, Contractor must provide a statement that certifies no discharges or violations have occurred.

3.10. Transportation Qualifications. The Contractor shall submit the following information regarding the medical and hazardous waste fleet owned and operated by the Contractor: Basic description of transportation services offered and capabilities, Fleet description of number, types, and ages of vehicles, Description of service and maintenance programs, Types of materials licensed to haul, Latest DOT or MCS rating (include a copy of the last inspection), The DOT/CHP compliance record, and Description of driver qualifications, which include training programs, experience, and driving records.

3.11. Emergency Response Qualifications. The Contractor's emergency response (ER) capabilities shall provide: Contractor's ER policies, ER capabilities and experience and limitations, Type of ER equipment maintained (specify if owned or subcontracted and from whom), Contractor's emergency response procedure shall describe: How to request an emergency response, How the Contractor notifies personnel and initiates the response action, Incident command procedures followed by the Contractor, ER work practices, ER protection of health and safety practices, and ER invoicing policy.

3.12. Training Programs. The Contractor shall describe the training programs used to protect the health and safety of employees and to develop the capabilities and expertise of employees. The Contractor must address the type of training; content of initial and on-going training; frequency of training; trainer qualifications; and training program regulatory compliance. The Contractor will provide on-site in-person DOT Hazardous Materials Training classes twice a year for hospital and clinic staff. Training will last approximately 30-60 minutes and will include DOT packaging and transport requirements. Formal documentation of attendance will be required for all students and a post-exam shall be administered in accordance with DOT. Training will be administered in 2 sessions; 2:30pm to 3:30pm for the day crew and 3:30pm to 4:30pm for the evening and night crew. Each session must accommodate approximately 70-100 people. Classes will be scheduled through the COR.

3.13. Special Contract Requirements.

Vehicle Specifications. Each vehicle used in the performance of this Contract must meet the specifications required by the State of Illinois, Indiana and Wisconsin, as well as the city and/or counties where services are to be performed.

Permits and Licenses. Prior to the performance of any services under this Contract, the Contractor shall provide a copy of all permits required in the normal operation of its business to the Contracting Officer.

Contractor shall be able to take immediate action to mitigate, provide remediation or abate environmental hazards arising from the services provided, either by the parent company or Subcontractors in their employ.

Contractor shall be responsible for indemnification from financial loss resulting from the services provided, either by the parent firm or Subcontractors in their employ, to include civil liability and regulatory citation.

3.14. SERVICE DELIVERY SUMMARY.

Collect and dispose of waste with no more than 5 days between pickups.

CBOCs: Collect and dispose of waste within 72 hours of the call for pick-up, weekends and holidays excluded.

1.1

1.1 No more than 1 deviation per year.

No more than 2 deviations per year.

FAR Clause 52.212-4(a)

1.2 4.4

Contractor.

Maintain equipment in good workable condition. Trucks and pick-up equipment adequate to do the job.

1.1 1.2 3.3

Electronic Invoices available within 30 days of pick-up from FHCC North Chicago or CBOCs. Since billing is one month in arrears, invoices should be available in the month after invoice is received by the COR for payment.

4.0 GENERAL INFORMATION

a. QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure medical and hazardous waste services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in paragraph 5, Service Delivery Summary.

b. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor performance by appointment a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program and review any deviations from the above performance objectives. The Government may inspect each task as completed or increase the number of quality control inspection if deemed appropriate because of repeated failures during quality control inspections or because of repeated complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates.

5.0 SPECIAL ACCESS TO NAVAL STATION, GREAT LAKES. Entry onto the Great Lakes Naval Station is limited to authorized Contractors only. Background investigations are required for all Contractor personnel at the Contractor’s cost. Contact the Contracting Officer for appropriate forms for submission.

6.0. DEFINITIONS / ACRONYMS:

a. Contractor: An individual, partnership, corporation, or other organization having a contractual relationship with the Government for the provision of services.

b. CO - Contracting Officer: The person with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings, including changes within the original contract scope, on behalf of the Department of Veterans Affairs.

c. COR - Contracting Officer Representative. Any person(s) designated in writing by the contracting officer to act for the CO within the limits of the delegated authority. The COR shall also be responsible for certifying that services performed have been satisfactorily rendered in accordance with contract terms.

d. Regulated Medical Waste: Any and all generated waste which is deemed to cause potential contamination to persons and the environment which requires special disposal as covered by current Federal, State, and Local guidelines.

e. SR - Service Report. A documentation of the services rendered for each incidence of work performance under the terms and condition of the contract.

f. FHCC - Federal Health Care Center.

g. Quality Assurance (QA): Actions taken by the CO or COR to ensure that Contractor performance is in accordance with contract requirements.

h. Quality Control Plan (QCP): A plan of action to be employed by the Contractor to ensure that its performance is in accordance with contract requirements

i. CDC: Centers for Disease Control and Prevention

j. CFR: Code of Federal Regulations

k. EPA: Environmental Protection Agency

l. PPE: Personal Protective Equipment

m. OSHA: Occupational Safety and Health Administration

n. DOT: Department of Transportation

o. JCAHO: Joint Commission on Accreditation of Healthcare Organizations

p. PWS – Performance Work Statement

QUALITY ASSURANCE SURVEILLANCE PLAN FOR MEDICAL AND/OR HAZARDOUS WASTE COLLECTION AND REMOVAL

1. INTRODUCTION. This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate Contractor action while implementing this PWS. It is designed to provide an effective surveillance method of monitoring Contractor performance for each listed objective in the contract. This QASP provides a systematic method to evaluate the services the Contract is required to furnish. It is based on the premise the Government desires to maintain a quality standard in services and this QASP is the best means of achieving that objective.

The Contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the Contract. The role of the Government is quality assurance to ensure Contract standards are achieved.

In this Contract, the quality control program is the driver for product quality. The Contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step to ensuring a “self-correcting’ Contract, is to ensure that the quality control program approved at the beginning of the Contract provides the measures needed to lead the Contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

2.

Collect and Dispose of waste with no more than 5 days between pickups excluding CBOCs, which are on-call and have a 72 hour limit.

SURVEILLANCE: The Government evaluator will receive complaints and pass them to the Contractor’s quality control inspector (QCI) for correction.

STANDARD: More than 1 deviation per year is not acceptable. The first time a pick-up is not accomplished on time, the Contractor will be required to correct the defect through re-performance. No defect will be recorded against the Contractor for this re-performance. However, if this same situation occurs again during the contract period, a defect will be recorded and reported to the Contracting Officer for appropriate action in accordance with FAR 52.212-4, Contract Terms and Conditions – Commercial Items.

PROCEDURES: When the facility COR for this Contract observes unacceptable services, he/she will immediately complete appropriate documentation to record the complaint. The COR will inform the Contractor for immediate performance. The Contractor will be given 24 hours to correct the unacceptable performance. If the Contractor cannot correct the unacceptable performance within 24 hours, the FHCC will remedy the problem by seeking services from an alternate source, the cost of which will be subtracted from the next invoice submitted to the North Chicago FHCC by the Contractor. As stated above, the first non-performance will not be recorded as a defect but will be filed for monitoring future recurring performance. Each future re-occurrence of this defect will result in the defect being recorded against this performance objective.

3.

4.4 No more than 1 exception per year.

SURVEILLANCE: The Government evaluator will review reports of non-compliance of regulations. STANDARD: More than 1 deviation per year is not acceptable. Recurring defects will not be permitted.

PROCEDURES: When the facility COR for this contract receives a report on non-compliance of ANY regulation or law, the Contractor will be assessed for any fees this facility is forced to pay. These assessed fees will be subtracted from the first invoice submitted to the North Chicago FHCC after the facility receives the assessment.

4.

Maintain equipment in good workable condition.

Trucks and pick-up equipment adequate to do the job.

SURVEILLANCE: The Government evaluator will evaluate the services at each performance to ensure compliance.

STANDARD: More than 2 customer complaints per year are not acceptable. Recurring defects will not be permitted.

PROCEDURES: When the facility COR for this Contract observes unacceptable services, he/she will immediately complete appropriate documentation to record the complaint. The COR will inform the Contractor immediately of unacceptable performance. The Contractor will be given 24 hours to correct the unacceptable performance. If the Contractor cannot correct the unacceptable performance within 24 hours, the FHCC will remedy the problem by seeking services from an alternate source, the cost of which will be subtracted from the next invoice submitted to the North Chicago Federal Health Care Center by the Contractor. The first 2 occurrences of non-compliance of the above standard, will not be recorded as a defect, but will be filed for monitoring future recurring performance. Each future re-occurrence of this defect will result in the defect being recorded against this performance objective.

5.

SURVEILLANCE: The Government evaluator will evaluate the services required for each unscheduled collection to ensure compliance.

STANDARD: More than 1 deviation per year is not acceptable. The Contractor shall perform all work required by the order in a satisfactory manner.

PROCEDURES: Contractor compliance with the appropriate PWS paragraphs is required each time service is performed. The COR will record results of inspection, noting the date and time of inspection. If inspection indicates defective performance, the COR will notify the Contractor QCI of the defect and have him correct. Contractor will be given two (2) hours after notification to correct the defect. If the Contractor cannot correct the unacceptable performance within 2 hours, the FHCC will remedy the problem by seeking services from an alternate source, the cost of which will be subtracted from the next invoice submitted to the North Chicago FHCC by the Contractor. The COR will not certify performance of this service until all defects have been corrected.

6.

Electronic Invoices available within 30 days following invoice, which is paid one month in arrears

SURVEILLANCE: The facility COR will evaluate the services at each performance to ensure compliance. STANDARD: No deviation from the objective will be permitted.

PROCEDURES: Contractor compliance with the appropriate PWS paragraphs is required each time service is performed. The COR will record the date each invoice is received. If the invoice is not available outside the 30-day period given for the invoice, the COTR will deduct 1% of invoiced amount for each day after the 30 days.

When Federal agencies acquire goods or services, they need to determine what Federal records management requirements should be included in the contract. Federal contractors often create, send, or receive Federal records. Federal contracts should provide clear legal obligations describing how the contract employees must handle Federal records. Agency records officers, procurement counsel, and acquisitions officers must discuss how to integrate records management obligations into their existing procurement processes. NARA has developed the following language to be included as an agency-specific term and condition in Federal contracts for a variety of services and products. The majority of contracts should include language on records management obligations, but each contract should be evaluated individually. This language should not replace specific records management requirements included within Federal information system contracts.

Records Management Obligations A. Applicability:

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions:

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements:

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Sub-chapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be 2 of 3 managed in accordance with Federal law. Electronic records and associated meta data must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors:

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

See attached document: Schedule.

B.3 PRICE/COST SCHEDULE

001H

Infectious Waste (IW) Contract Period: Base POP Begin: 09-01-2019 POP End: 08-31-2020

001N

Infectious Waste (IW)

002H

State Fees (IW)

002N

State Fees (IW)

003H

State Fees (IW)

003N

State Fees (IW)

004H

Chemotherapy Waste (CW)

005H

State Fees (CW)

006H

State Fees (CW)

007H

PIMW Disposal Treatment of Formalin

008H

PIMW Disposal Treatment of Methanol

009H

PIMW Disposal 30 Gallon Sealable drum with liners

010H

PIMW Disposal- Transportation Fee per Stop

011H

Unscheduled Service Premium

Option Year 1 Totals

101H

Infectious Waste (IW) Contract Period: Option 1 POP Begin: 09-01-2020 POP End: 08-31-2021

101N

Infectious Waste (IW)

102H

State Fees (IW)

102N

State Fees (IW)

103H

State Fees (IW)

103N

State Fees (IW)

104H

Chemotherapy Waste (CW)

105H

State Fees (CW)

106H

State Fees (CW)

107H

PIMW Disposal Treatment of Formalin

108H

PIMW Disposal Treatment of Methanol

109H

PIMW Disposal 30 Gallon Sealable drum with liners

110H

PIMW Disposal- Transportation Fee per Stop

Option Year 2 Totals

111H

Unscheduled Service Premium

201H

Infectious Waste (IW) Contract Period: Option 2 POP Begin: 09-01-2021 POP End: 08-31-2022

201N

Infectious Waste (IW)

202H

State Fees (IW)

202N