36C25219Q0195.docx

FedBizOpps Sources Sought Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 F Sources Sought - Aquarium Maintenance 53214-1476 36C25219Q0195 12-20-2018 N 712130 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S. 84th Street, Suite 101 Milwaukee WI 53214-1476 Donald St. Onge donald.st.onge@va.gov Jesse Brown VA Medical Center 820 S. Damen Ave.

Chicago, IL 60612-3728

USA

This is a Sources Sought Synopsis; THERE IS NO SOLICITATION AVAILABLE. Requests for solicitation will not receive a response. Under FAR 52.219-14, Limitations on Subcontracting, at least 50% of the cost of contract performance incurred shall be expended for the prime contractor employees of the concern or other businesses within the same socioeconomic category for service-type procurements.

The Great Lakes Acquisition Center (GLAC) in Milwaukee, WI is conducting market research with the intent of determining the interest, capabilities, and qualifications of potential businesses for weekly maintenance of 15 aquariums at the Jesse Brown VA Medical Center in Chicago, IL. This Sources Sought Synopsis is published for market research purposes. This market research will be used to determine if a set-aside for any small business program is appropriate. Proposed project anticipates competitive, firm fixed price contract. Please review this announcement, including all attachments, in their entirety. Request that interested offerors complete and return a Capabilities Statement as described below. Capabilities Statement will be used to identify firms who possess both the capability and experience to provide weekly maintenance of 15 aquariums at the Jesse Brown VA Medical Center. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement.

The contractor shall provide all personnel, equipment, tools, labor, vehicles, materials, supervision, transportation and services necessary to effectively, economically, and satisfactorily perform all operations for the weekly maintenance of 15 aquariums in accordance with the DRAFT Statement of Work included in this posting. In addition to the information requested in the paragraph below, entitled "Capabilities Statement", responding parties must also indicate their size in relation to the applicable North American Industry Classification System (NAICS). The NAICS Code is 712130 with a Size Standard of $27,500,000.00 in revenue.

CAPABILITIES STATEMENT

Interested parties shall submit a Capabilities Statement, BRIEF and CONCISE, that clearly demonstrates ability to meet the stated requirements. The Capabilities Statement should present evidence that the interested party feels is relevant. All interested firms responding to this Sources Sought Notice are required to provide a capability statement which needs to include:

- Company Name

- Point of Contact Name, Phone Number and Email

- Business Status (i.e., 8(a), HUBZone, Woman-owned, SDVOSB, Large, etc.)

- Dunn & Bradstreet Number

- Commercial and Government Entity (CAGE) Code

- Indication of Current Systems for Awards Management (SAM) Registration (i.e., SAM and Online Representations and Certifications (ORCA) registration, etc.)

- Capabilities statement (i.e., similar government and commercial contracts for maintenance of aquariums, etc.)

The period of performance shall be for one (1) Base Year of approximately 12 months and four (4) 12-month option years.

Prior Government contract work is not required for submitting a response under this sources sought synopsis.

Interested Firm's shall respond to this Sources Sought Synopsis no later than 11:00 a.m. EST on Dec 20, 2018. All interested firms must be registered in System for Award Management (SAM) at the time of award to be eligible for award of Government contracts. Email your response to donald.st.onge@va.gov .

POINT OF CONTACT: Donald St. Onge, donald.st.onge@va.gov, fax (224) 610-3269. Submit Capabilities Statements (e-mail preferred) by 11:00 a.m. Eastern Standard Time on December 20, 2018.

Contracting Office Address:

CAPT James A. Lovell Federal Health Care Center (FHCC) Attn.: (GLAC) – Donald St. Onge 3001 N. Green Bay Road Bldg. 1, Room: 326 North Chicago, IL. 60064-3048

Places of Performance:

Jesse Brown VA Medical Center 820 S. Damen Ave Chicago, IL. 60612-3728

Primary Point of Contact:

Donald St. Onge Contracting Officer donald.st.onge@va.gov Fax: 224-610-3269

DRAFT STATEMENT OF WORK

1. Scope: The contactor shall provide all labor, travel, materials, supplies and equipment to maintain 15 aquariums at the Jesse Brown VA Medical Center. This is for weekly service which includes refilling of automatic feeders, cleaning the tanks, and routine maintenance to ensure each aquarium is working properly. Also included is EMERGENCY (24 hr) service if necessary. The 15 aquariums are the following sizes: 9 are 60-gallon, 4 are 90-gallon and 2 are 120-gallon.

2. Specific Tasks:

a. Weekly maintenance of 15 aquariums, consisting of weekly cleaning of tanks, replacement of tank water, refilling automatic feeders, any routine maintenance required to ensure each aquarium is working properly, and replacement of any fish lost.

1) Shall provide weekly water & filter bag changes.

2) Shall provide weekly livestock and equipment checks.

3) Shall provide all food and necessary additives.

4) Shall replace fish and pumps at no additional cost if necessary.

5) Shall provide water chemistry, acrylic care, bulb and or aquarium lighting fixtures, bulb replacement every 6 months.

b. Emergency (24 hr.) services, as necessary, to repair any of the 15 aquariums. Contractor shall provide an hourly rate for emergency services. Emergency services required will be paid for outside of this contract, at the rate quoted.

3. Hours of Operation:

Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm CST, excluding holidays. All services will be performed during normal hours of coverage unless requested or approved by COR or designee.

Holidays include:

And any other day specifically designated as a national holiday by the President of the United States.

4. Place of Performance:

Jesse Brown VA Medical Center 820 S. Damen Ave Chicago, IL 60612-3728

5. Period of Performance:

Base Year: 1 March 2019 through 29 February 2020 Option Year One: 1 March 2020 through 29 February 2021 Option Year Two: 1 March 2021 through 29 February 2022 Option Year Three: 1 March 2022 through 29 February 2023 Option Year Four: 1 March 2023 through 29 February 2024

6. Performance Monitoring:

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the performance monitoring of this contract.

a. Direct Observation-(Can be performed periodically or through 100% surveillance.)

b. Periodic Inspection-(Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)

1) ACCEPTABLE PERFORMANCE

The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.

2) UNACCEPTABLE PERFORMANCE

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.

7. Security Requirements: Contractor will not have access to VA Sensitive Information, patient records, or data.

8. Government-Furnished Equipment (GFE) / Government-Furnished Information: None.

Aquarium Locations

Page 1 of

Page 1 of