36C25218Q1046-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Floor Cleaning machines 53214-1476 36C25218Q1046 06/05/2018 N 333318 Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 S 84th Street, Suite 101 Milwaukee WI 53214-1476 Shari Lee shari.lee@va.gov Department of Veterans Affairs Edward Hines VA Medical Center 5000 South 5th Avenue Hines, IL 60141-5000

USA

Shari Lee shari.lee@va.gov

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs Great Lakes Acquisition Center (GLAC) 115 South 84th Street, Suite 101 Milwaukee, WI 53214 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2005-97, effective January 24, 2018.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333318 (Other Commercial & Service Industry Machinery Manufacturing) with a small business size standard of 1000 employees.

The Department of Veterans Affairs, Edward Hines Jr. VA Medical Center, 5000 South 5th Avenue in Hines, IL 60141-5000 is seeking to purchase Floor Cleaning Equipment with Delivery and full warranty to allow the lofty standards of Cleaning to continue for Our Nation’s Veterans within the Edward Hines Jr. VA Medical Center located at Hines, IL 60141-5000.

All interested companies shall provide Quotes for the following:

Supplies

(Stock number 875431) (Brand name or equal) 28 inch Orbital Scrubber with Battery shield, 24L X 10W (IN), S-28 orbital scrubber w battery shield, HydroLink, 260AH lead acid batteries, on-board charger

5 EACH

(Stock number 545422)(brand name or Equal) Orbital Floor Machine, 28 Inch, single cord operation, convenient and instant handle adjustment from the operator position, quietest cleaning machine below 64 dBa.

5 EACH

(Stock number 545004) 28 inch

5 EACH

(Stock number 875904) Pads-Case of 10, 28 x 14 inch 30 Cases

Services

1. All line items (CLINs) for this cleaning requirement will need to be delivered to the Department of Veterans Affairs, Edward Hines Jr. VA Medical Center, 5000 South 5th Street at Hines, Illinois 60141-5000. This procurement is Brand Name or Equal. It is the offerors’ responsibility to provide all salient characteristics of the “equal” that is being offered. All submissions will go before a technical review board to determine if the submission is “technically acceptable” based on the salient characteristics of the items described above.

The delivery/task order period of performance is as soon as possible after contract award has occurred.

Delivery shall be provided no later than 30 days after receipt of order/award of contract. All quotes are requested to be submitted to CO as FOB destination.

Place of Performance

Edward Hines Jr. VA Medical Center 5000 South 5th Avenue Hines, IL

Award shall be made to the offeror in accordance with Lowest Price Technically Acceptable.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” JAN 2017 Language for prevention of Grey Market Item

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” NOV 2017

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” JAN 2017 And Includes all addenda to FAR 52.212-4.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” JAN 2018

The following VAAR Clauses apply to this acquisition:

VAAR 852.203-70, “Commercial Advertising” JAN 2008 VAAR 852.211-70, “Service Data Manuals” NOV 1984 VAAR 852.211-75, “Product Specifications” JAN 2008 VAAR 852.219-10, “VA Notice of Total Service-Disabled Veteran-Owned Small Businesses Set-Aside” JUL 2016 (DEVIATION) VAAR 852.232.73, “Electronic Submission of Payment Request” NOV 2012 VAAR 852.246-70, “Guarantee” JAN 2008 VAAR 852.246-71, “Inspection” JAN 2008

All SDVOSB Offerors shall submit the following:

1. Your quote on company letterhead matching line items on this notice

2. Your quote noted as “FOB Destination”.

3. The below noted statement written below your company’s quote.

5. Authorized distributor letter from OEM.

All quotations shall be sent to the Contracting Officer, by email only to Shari.Lee@va.gov.

This is an open-market combined synopsis/solicitation for products and services, as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 11:59 PM CST, Tuesday, June 05, 2018, email address shari.lee@va.gov. Hand delivery and fax will not be methods acceptable for submission of quotes. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Offerors are responsible for submitting offers and quotes to reach the Contracting Officer designated in the solicitation by the time and means specified in the solicitation.

As a SDVOSB, all inquiries must and will be verified by Contracting Officer before proceeding through any submissions, by verifying the SDVOSB is registered in https://www.vip.vetbiz.gov/ In accordance with VAAR 810.001-70 Market Research Policy.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Shari Lee at shari.lee@va.gov.

Point of Contact Shari Lee, Contracting Officer; shari.lee@va.gov .

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