36C25026Q1047.docx
DOCX document 2 MB Posted
- Solicitation number
- 36C25026Q1047
About this file
This is a Request for Quote (RFQ) for commercial items issued as a Small Business set-aside by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10, specifically for the Cleveland VA Medical Center. The solicitation seeks quotes for the purchase of one UltraSAFE Unit: Automatic Formalin Dispensing System for the Surgical Department. The NAICS code is 333914, and the FSC/PSC is 6515. The procurement is driven by a safety concern identified during a safety department walkthrough in the operating room; Cleveland VAMC is the only surgical facility within VISN that does not currently have this equipment, and the absence of an UltraSAFE dispenser poses potential risks to patients and OR staff in the event of a formalin spill. The system will ensure compliance with VA guidelines and address documented issues with existing hood systems and personal protective equipment protocols.
Quotes must be submitted to Kevin Peeples at kevin.peeples@va.gov and should reference solicitation number 36C25026Q1047. The solicitation closes on September 21, 2026, at 09:00 AM. This announcement serves as the combined synopsis and solicitation notice, with no separate written solicitation document to be issued. The solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-01 and follows FAR subpart 12.6 streamlined procedures for commercial items.
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| File | Type | Posted |
|---|---|---|
| S02 - 36C25026Q1047.pdf |
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Combined Synopsis/Solicitation Notice
| SUBJECT* |
| 541-26-3-250-0496 - UltraSAFE Automatic Formalin Dispensing System |
This is a Small Business Only Set-Aside
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
| SOLICITATION NUMBER* |
| 36C25026Q1047 |
| RESPONSE DATE/TIME/ZONE |
| 09-21-2026 09:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| This is a Small Business Only Set-Aside |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 333914 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300
Independence OH 44131
POINT OF CONTACT*
CONTRACT SPECIALIST
Kevin Peeples Kevin.peeples@va.gov 216-716-1600
PLACE OF PERFORMANCE
| ADDRESS |
| Cleveland VA Medical Center |
10701 East Blvd
Cleveland OH
| POSTAL CODE |
| 44106 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/ |
| URL DESCRIPTION |
| Veterans Affairs Home Page |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Kevin.peeples@va.gov |
| EMAIL DESCRIPTION |
| Contracting Specialist |
DESCRIPTION
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.
This solicitation is a Small Business set-aside.
The associated North American Industrial Classification System (NAICS) code for this procurement is 333914. The FSC/PSC is 6515.
The NCO 10 for Cleveland VA Medical Center is seeking to purchase the “UltraSAFE Unit: Automatic Formalin Dispensing System” for Surgical Department. This solicitation closes on September 21, 2026 @ 09:00 AM. Quotes should be submitted to Kevin Peeples kevin.peeples@va.gov Please reference 36C25026Q1047
1. Contracting Officer’s Representative (COR
NA
2. Contract Title.
Cleveland VAMC - UltraSAFE Unit
3. Background.
Safety Department performed a walk thru in the OR and a safety concern was raised by the safety department because of a lack of an Ultrasafe Formalin Dispenser. Not having this UltraSafe dispense could cause harm to patients/OR staff if Formalin spills and is not handled properly Cleveland VAMC is the only surgical facility in the VISN that does not have one.
4. Scope.
The Purchase of the UltraSAFE Unit will allow Cleveland VAMC OR department to be compliant with VA guidelines also have the equipment needed to keep our veterans and OR staff safe in case of a Formalin spill there have been issues with the hood system and PPE being used and this new system would address all those concerns.
5. Specific Tasks.
The Contractor shall provide the Cleveland VAMC Surgical Service the UltraSAFE Unit and all accessories that are part of the system listed on the quote.
6. Performance Monitoring The COR will work with warehouse staff and biomedical engineering to ensure delivery and incoming inspection to determine fitness for use.
7. Security Requirements The requirements do not apply; The contractor will not have access to VA sensitive information.
8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).
Not Applicable
9. Other Pertinent Information or Special Considerations.
a. Identification of Possible Follow-on Work.
N/A
b. Identification of Potential Conflicts of Interest (COI).
No potential conflicts of Interest.
c. Identification of Non-Disclosure Requirements.
N/A
d. Packaging, Packing and Shipping Instructions.
Shipping will be determined by the vendor upon receiving PO.
e. Inspection and Acceptance Criteria.
The COR will monitor delivery and consult with local biomedical staff to determine if the equipment received is suitable for use and meets the specifications of the SOW.
10. Risk Control The Surgical Service will follow any safety recommendations given by the vendor and biomed for the equipment.
11. Place of Performance:
The place of performance was at:
Cleveland VAMC 10701 East Blvd Cleveland, OH 44106
12. Period of Performance.
One Time Buy
13. Delivery Schedule.
Details of delivery to be finalized by Cleveland VAMC and vendor after contract have been awarded.
SUBMISSION
Responses to this solicitation shall be submitted via email to kevin.peeples@va.gov. Telephone responses shall not be accepted. Responses must be received no later than September 21, 2026, at 09:00am EST, (Eastern Standard Time). Please reference 36C25026Q1047
CLAUSES
| FAR Number |
| Title |
| Date |
| 52.209-6 |
| PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT |
| JAN 2025 |
| 52.212-4 |
| CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS |
| NOV 2023 |
52.212-5
52.222-90
CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012)
ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS
JAN 2025
APR 2026
52.232-33
PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT
OCT 2018
| 52.252-2 |
| CLAUSES INCORPORATED BY REFERENCE |
| FEB 1998 |
| 52.232-40 |
| PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS |
| MAR 2023 |
| 52.233-1 |
| DISPUTES |
| MAY 2014 |
| 52.233-3 |
| PROTEST AFTER AWARD |
| AUG 1996 |
852.219-76
852.203-70 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (DEVIATION)
COMMERCIAL ADVERTISING
JAN 2023
MAY 2018
| 852.232-72 |
| ELECTRONIC SUBMISSION OF PAYMENT REQUESTS |
| NOV 2018 |
| 852.237-70 |
| CONTRACTOR RESPONSIBILITIES |
| OCT 2019 |
PROVISIONS
| 52.212-1 |
| INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS |
| SEP 2023 |
| 52.212-2 |
| EVALUATION--COMMERCIAL ITEMS |
| NOV 2021 |
| 52.212-3 |
| OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS |
| MAY 2024 |
*= Required Field Combined Synopsis/Solicitation Notice image1.png image2.png image3.png image4.png image5.png image6.png image7.emf
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