36C25026Q1003 Provide Fire Suppression Survey - Sources Sought.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Provide Fire Suppression Survey at The Cleveland VA Medical Center, Cleveland OH

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 44131-6969

SOLICITATION NUMBER* 36C25026Q1003

RESPONSE DATE/TIME/ZONE 09-14-2026 4:30 PM EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* Z1DA

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 10 6100 Oak Tree Boulevard Suite 490 Cleveland OH 44131-6969

POINT OF CONTACT*

Contract Specialist Lakeisha Jackson Lakeisha.Jackson@va.gov

(216) 447-8300 ext. 49622

PLACE OF PERFORMANCE

ADDRESS Department of Veteran Affairs Cleveland VA Medical Center 10701 East Blvd.

Cleveland OH

POSTAL CODE 44106

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Lakeisha.Jackson@va.gov EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released.

Vendor participation is not a promise of future business with the Government.

The purpose of this Sources Sought is to conduct Market Research to determine an acquisition strategy for the acquisition of Fire Suppression Survey services, to provide all labor, materials, equipment, transportation, and supervision necessary to perform a complete survey of the fire suppression system. This will provide updated, accurate fire suppression system drawings for the facility. Awarded contractors must have any of the following industry required certifications:

1. NICET (National Institute for Certification in Engineering Technologies) – Inspection & Testing of Water-Based Systems – Level II

2. NFPA Certified Fire Inspector I (CFI-I)

3. Contractor’s license or State Fire marshal’s registration

NAICS: 238220, JSC: Z1DA, small business size standard: $19.0 million

Responses to this notice shall be e-mailed to Lakeisha Jackson at Lakeisha.Jackson@va.gov.

Telephone responses will not be accepted. Responses must be received in writing no later than Friday, September 11 at 3:00 p.m. This notice is to assist the VA in determining sources only. A solicitation is not currently available.

THE VA IS NOT SEEKING PRICING OR OFFERS OF ANY KIND. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside or sole source award, or any other guarantee of award strategy. All information is to be provided on a voluntary basis at no charge to the Government.

The Cleveland Veterans Affairs Medical Center, in Cleveland , OH is seeking sources capable of complete the services described in the DRAFT of Performance Work Statement below:

STATEMENT OF WORK (SOW)

as of 9/9/2026

Contract Number: (completed by the CO at time of award)

Task Order Number: (completed by the CO at time of award if a TO)

IFCAP Tracking Number: Not applicable

Follow-on to Contract and Task Order Number: Not applicable

1. Contract Title: Fire Suppression Survey

2. Background:

The Louis Stokes VA Medical Center, Cleveland, Ohio located at 10701 East Boulevard, Cleveland, Ohio 44106 is seeking a qualified contractor to provide all labor, materials, equipment, transportation, and supervision necessary to perform a complete survey of the fire suppression system. This will provide updated, accurate fire suppression system drawings for the facility.

3. Scope:

The contractor shall furnish all labor, materials, equipment, and supervision to perform a full survey of the fire suppression system, from the jockey pump and ending at each branch line on the riser in each stairwell. This is to occur in the Main Tower, Ambulatory Care, and CARES Tower at the Wade Park campus located at 10701 East Blvd., Cleveland, Ohio 44106.

A complete set of “As-built” one-line drawing package shall be submitted. Existing drawings will be provided by the VA if available.

4. Specific Tasks:

4.1. Task 1 – Complete Fire Suppression Survey:

This is a one-time survey project and when the work is satisfactorily completed and all deliverables received by the VA the contract will be considered complete.

a. Performance of Service:

1. All work shall be performed by certified, qualified personnel experienced in fire suppression systems. Surveyors must show competency in Fire Suppression Systems via certifications such as the following (or equivalent):

a) NICET (National Institute for Certification in Engineering Technologies) – Inspection & Testing of Water-Based Systems – Level II

b) NFPA Certified Fire Inspector I (CFI-I)

c) Contractor’s license or State Fire marshal’s registration

b. Survey Requirements:

1. Begin survey at fire/jockey pump and document all risers.

2. Identify all valves, check valves, flow switches, tamper switches, and applicable devices.

3. Document fitting types (e.g., Victaulic, threaded).

4. Survey shall conclude at the beginning of each branch line as it leaves the standpipe

c. Provide Drawings of Survey Results:

1. Submit a stamped drawing set documenting complete piping and device locations.

2. Identify tamper switches, flow switches, valves, and check valves.

3. Provide a device schedule with locations.

4. Where applicable, list device type, manufacturer, serial number, and fitting type.

5. Deliverables:

1. Project schedule

2. Pre-survey plan

a. Indicates where the surveyor plans to be each day and shows the plan to complete the work within the period of performance as set forth in this

SOW.

3. Daily logs indicating actual progress for each day

4. Survey report detailing findings.

5. Drawings to be certified by the fire suppression surveyor. These do not need to be stamped drawings by an engineering firm

6. There shall be a 14-calendar day review period for VA to review submitted drawings and return comments. Final certified drawings due 7 calendar days after returning comments to the contractor

6. Performance Monitoring:

The contractor shall coordinate all work with the COR and provide daily progress updates.

Contractor is expected to perform work independently and not require VA escorts unless specific areas require it due to the security of the area where the survey is being conducted.

Any required access to be coordinated with the VA COR.

7. Check – In Requirements:

The Contractor Service Personnel and/or representative must report to the appropriate department Supervisor or designated point of contact (POC) to sign in prior to beginning work. Upon completion of work each day, the Contractor Service Personnel and/or representative must report to the appropriate department to sign out. Remote work may be permitted when appropriate.

8. Security Requirements:

The C&A requirements do not apply, and a Security Accreditation Package is not required.

8.1. Dedicated personnel will be assigned solely to observe, interact, assist, and assure protection of VA sensitive information.

8.2. Contractor employees providing services at VA facilities may undergo a security clearance in the form of a basic background investigation.

9. General Security:

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and V

A personnel regarding information and information system security.

10. VA Information Custodial Language:

10.1. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

10.2. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

11. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

No government furnished equipment will be issued.

12. Other Pertinent Information or Special Considerations:

a. Identification of Possible Follow-on Work.

Any additional repair or replacement work required outside this contract will require contractor to submit a quote to COR and receive an approved PO before beginning work.

b. Identification of Potential Conflicts of Interest (COI).

None

c. Identification of Non-Disclosure Requirements.

Not Applicable

d. Packaging, Packing and Shipping Instructions.

None

e. Inspection and Acceptance Criteria.

Contractor will be responsible for meeting timelines listed in this SOW to include monthly inspection, inspection reports, and all appropriate contract deliverables

13. Risk Control:

Work performed within the medical center may present health risks including exposure to illness and infection control. Contractor will take action to recognize and follow warning information throughout the facility.

15. Place of Performance:

Louis Stokes VA Medical Center

10701 East Blvd

Cleveland, Ohio

44106

16. Period of Performance: From the date of award for a duration of six months.