36C25026Q0832.docx

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist John Tschirhart john.tschirhart@va.gov 937-267-3952

PLACE OF PERFORMANCE

Dayton VA Medical Center

4100 West Third Street

Dayton Ohio

COUNTRY

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-1.

This solicitation is set-aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000.

The FSC/PSC is 6515.

The Department of Veterans Affairs, Network Contracting Office (NCO) 10, Regional Procurement Office (RPO) Central, 3140 Governor’s Place Blvd, Suite 210, Kettering, OH 45409 is seeking to purchase Zenith 440 HyLo Tables. This is a brand name or equal requirement.

All interested companies shall provide quotations for the following:

Supplies/Services

156-440 ZENITH HYLO THOMPSON TABLE

LOCAL STOCK NUMBER: 8142

156-AIR COMPRESSOR

LOCAL STOCK NUMBER: 8462

LIFTGATE DELIVERY

LOCAL STOCK NUMBER: 9930

Salient Characteristics:

Zenith Thompson 440 Hylo Chiropractic Table

Standard Features:

· 5 Year Limited Parts Warranty

· Forward Motion Headpiece w/ pneumatic lo-force drop mechanism

· Universal Headraiser raises or tilts for ideal set-up

· Face Paper Toweling and Dispenserle

· Hinged Dorsal

· Terminal Point Dorsal Drop w/ pneumatic lo-force drop mechanism -Terminal Point Abdominal Drop w/ lo-force drop mechanism-pneumatic

· Slide & Crank Pelvic

· Terminal Point Drop Pelvic w/ 3-way directional pneumatic lo-force mechanism

· Adjustable Front Section

· Adjustable Ankle Rest Cushion

· Tuckaway Foot Board w/ Auto Relaxer

· Dual footswitches for easy access up, down, and stop

· Front mounted up, down, and stop switches

· Heritage Upholstery in a variety of colors

· Base colors available in many coordinating colors

· Table Length 78“

· Table Height 22“, 24“, 26“, or 28“

· Table Width 24“

· Cushion Width 18“

· Table Weight 440 lbs. depending on options

*SEPARATE AIR COMPRESSOR REQUIRED*

Delivery shall be provided no later than 30 days after receipt of order (ARO). Delivery shall be liftgate service.

Place of Performance/Place of Delivery Dayton VA Medical Center 4100 West Third Street Dayton, Ohio 45428

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

(End of provision)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made as the response most advantageous to the Government.

Responses should contain your best terms and conditions.

This procurement is for new items only; no remanufactured or "gray market" items. No remanufacturers or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions.

The Government will award a contract resulting from this solicitation to the offer responsible, whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

52.212-4 Contract Terms And Conditions—Commercial Products And Commercial Services (OCT 2025) (DEVIATION) 52.222-90 Addressing DEI Discrimination By Federal Contractors (DEVIATION APR 2026) 52.223-23 Sustainable Products (NOV 2025) (DEVIATION) 52.240-91 Security Prohibitions And Exclusions (NOV 2025) (DEVIATION) 52.252-2 Clauses Incorporated By Reference (FEB 1998) https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (OCT 2025) (DEVIATION)

The following are the decision factors:

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 7:30am on August 11, 2026 at john.tschirhart@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact John Tschirhart Contract Specialist Network Contract Office (NCO) 10 Office: 937-267-3952 Email: john.tschirhart@va.gov

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