36C25026Q0739.docx

DOCX document 26 KB Posted

Attached to
6540--VIDEO NYSTAGMOGRAPHY - Audiology, Columbus
Solicitation number
36C25026Q0739
Issued by

About this file

Written by GovTribe AI ·

This is a Combined Synopsis/Solicitation Notice and Request for Quote (RFQ) issued by the Department of Veterans Affairs, Network Contracting Office 10, for the procurement of Video Nystagmography equipment and related services for the Audiology Department at Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio. The solicitation number is 36C25026Q0739, with quotes due by July 16, 2026, at 5:00 PM EST, submitted via email to Contracting Officer Gina P. Crank at gina.crank@va.gov. The VA anticipates awarding a firm-fixed price Purchase Order and notes that only Natus Sensory (OEM) and their authorized distributors—Veterans Healthcare Supply Solutions and Walker & Marshall Management Services LLC—are believed capable of meeting this requirement.

The procurement includes 16 line items totaling the ICS Dizcovery system and related accessories, training, and consumables. Key items include the ICS Dizcovery System Replacement, Pro Plus License, cradle, face cushions, replacement kits (USB cable, hot mirror, head strap), impulse testing equipment, a caloric stimulator, cables, disposable specula, and full-day audiology training. The equipment must be delivered and installed within 90 calendar days of contract award, with integration into the existing computer system, calibration, performance verification, and staff training as required. The contract is for commercial items under FAR Subpart 12.6 with NAICS Code 339115 (Ophthalmic Goods Manufacturing) and Product Service Code 6540. Award will be based on comparative evaluation using Simplified Acquisition Procedures, with quotes requiring a statement regarding acceptance or exceptions to the stated terms and conditions.

View the file

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file
Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

SUBJECT*
VIDEO NYSTAGMOGRAPHY - Audiology, Columbus

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
43219-1834
SOLICITATION NUMBER*
36C25026Q0739
RESPONSE DATE/TIME/ZONE
07-16-2026 5PM EASTERN TIME, NEW YORK, USA
ARCHIVE
60 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N

SET-ASIDE

PRODUCT SERVICE CODE*
6540
NAICS CODE*
339115
CONTRACTING OFFICE ADDRESS
Network Contracting Office

Columbus 2780 Airport Drive

Columbus OH 43219-1834

POINT OF CONTACT*

Contracting Officer Gina P. Crank gina.crank@va.gov 614 625 1236

NA

NA

PLACE OF PERFORMANCE

ADDRESS
Chalmers P. Wylie Ambulatory Care Center

420 North James Road

Columbus OH

POSTAL CODE
43219-1834
COUNTRY
USA

ADDITIONAL INFORMATION

AGENCY’S URL
https://www.va.gov
URL DESCRIPTION
The VA Home Page
AGENCY CONTACT’S EMAIL ADDRESS
gina.crank@va.gov
EMAIL DESCRIPTION
Contracting Officer

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

This is a request for quote (RFQ), and the solicitation number is 36C25026Q0739. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2026-01 effective 03/13/2026. The associated NAICS Code is 339115 Ophthalmic Goods Manufacturing.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Chalmers P. Wylie VA Ambulatory Care Center with Video Nystagmography for their Audiology Department. The VA feels only Natus Sensory (OEM) and their Authorized distributors, Veterans Healthcare Supply Solutions and Walker & Marshall Management Services LLC, can provide this requirement. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below.

Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than July 16, 2026, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.

ITEM INFORMATION

ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
1.00
EA
$
$

ICS DIZCOVERY SYSTEM REPLACEMENT - SEPG 203074 EER 280500 MX484271 / EIL 770 AUDIOLOGY

LOCAL STOCK NUMBER: 8-04-16400

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

ICS DIZCOVERY PRO PLUS LICENSE

LOCAL STOCK NUMBER: 8-49-98401

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

ICS DIZCOVERY CRADLE

LOCAL STOCK NUMBER: 045653

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

UNIVERSAL FACE CUSHION

LOCAL STOCK NUMBER: 045657

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

USB CABLE REPLACMENT KIT

LOCAL STOCK NUMBER: 045658

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

HOT MIRROR REPLACEMENT KIT

LOCAL STOCK NUMBER: 045660

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

HEAD STRAP REPLACEMENT KIT

LOCAL STOCK NUMBER: 045655

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

ICS IMPULSE MONOCULAR VIDEO FRENZEL

LOCAL STOCK NUMBER: 8-04-16210

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA

LATERAL HEAD IMPULSE

LOCAL STOCK NUMBER: 8-69-42631

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

LARP/RALP HEAD IMPULSE

LOCAL STOCK NUMBER: 8-69-42632

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

FACE CUSION 2 (10 BOXES)

LOCAL STOCK NUMBER: 8-62-62300

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

STRAP ASSEMBLY

LOCAL STOCK NUMBER: 8-35-34200

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

AIRCAL CALORIC STIMULATOR

LOCAL STOCK NUMBER: 8-04-13310

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

USB CABLE (2M)

LOCAL STOCK NUMBER: 8-71-79200

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

SPECULA DISPOSABLE (25/PKG)

LOCAL STOCK NUMBER: 8-62-44100

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

1.00
EA
$
$

AUD TRAINING - FULL DAY

LOCAL STOCK NUMBER: 025312

ACRN: 1
Requisition Number: 757-26-3-096-0333

Appropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175

GRAND TOTAL
$

STATEMENT OF WORK (SOW)

Contract Number:

Task Order Number:

IFCAP Tracking Number:

Follow-on to Contract and Task Order Number:

1. PROGRAM REQUESTOR/MANAGER).

Name:
Nicole Dixon
Section:
Supply Chain Management
Address:
420 N James Rd, Columbus OH 43219

Phone Number:

E-Mail Address:
Nicole.Dixon@va.gov

2. Contract Title. Video nystagmography

3. Background. This acquisition of the Video nystagmography ICS Dizcovery is an upgrade for the end-of-life replacement for Audiology’s current equipment.

4. Scope. Video nystagmography – ICS Dizcovery is an advanced, portable VNG system from Natus Sensory used to diagnose dizziness, vertigo, and balance disorders. It uses plug-and-play USB goggles with Freedom Laser Technology to track eye movements (nystagmus) without needing external, fixed light bars. The ICS Dizcovery combines VNG, video head impulse testing (vHIT), and caloric testing in a single software platform (Otosuite Vestibular)

5. Specific Tasks.

· Delivery and installation in the designated audiology testing area

· Integration with existing computer system

· Calibration and performance verification

· Staff training (if required)

6. Performance Monitoring. The Natus Sensory ICS Dizcovery will be inspected by HTM department upon arrival to the facility. Contractor will provide a field service report upon completion of the work to HTM

7. Security Requirements

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

9. Other Pertinent Information or Special Considerations.

10. Risk Control

11. Place of Performance. Chalmers P Wylie Ambulatory Care Center

Audiology Department
420 N James Rd
Columbus OH 43219

12. Period of Performance. Requirements will be installed within 90 calendar days from date of contract award.

The 11 Federal Holidays observed by the Federal Government are:

New Year’s DayJanuary 1
Martin Luther King’s Birthday3rd Monday in January
Presidents Day3rd Monday in February

Memorial Day Last Monday in May

Juneteenth DayJune 19
Independence DayJuly 4
Labor Day1st Monday in September
Columbus Day2nd Monday in October
Veterans DayNovember 11
Thanksgiving Day4th Thursday in November
Christmas DayDecember 25th

The President of the United States of America may declare additional days as a federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS” (SEP 2023)

FAR 52.212-3, “OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL ITEMS” (OCT 2025) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS” (NOV 2023)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020)

FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JAN 2023) FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023) FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006) - - Hand-Carried Address: Department of Veterans Affairs, Network Contracting Office 10, 2780 Airport Drive, Suite 340, Columbus, OH 43219

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

VAAR 852,233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP 2018)

VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

VAAR 852.246-71 REJECTED GOODS (OCT 2018)

VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than July 16, 2026, by 5:00 PM EST to gina.crank@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Gina P. Crank Contracting Officer Network Contract Office (NCO) 10 Office: 614-625-1236 Email: gina.crank@va.gov

*= Required Field
Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

File details come from the government source that posted it. Updated .