36C25026Q0726.docx

SUBJECT*

Indy Stretcher Maintenance

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Andrea J. Roach Andrea.Roach2@va.gov No Phone Calls Accepted.

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Richard L. Roudebush VA Medical Center

1481 West 10th St

Indianapolis IN

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 10 Market Research, to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation or guarantee to issue a solicitation in the future. This Sources Sought Notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this Sources Sought Notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future modification.

The North American Industry Classification System (NAICS): Code is 811210 – Electronic and Precision Equipment Repair and Maintenance Size Standard in Millions of dollars – $34 Million Product Service Code is J065 – Maintenance, Repair, and Rebuilding of Equipment – Medical, Dental and Veterinary Equipment and Supplies Purpose and Objectives This Sources Sought Notice is issued by VISN 10, Network Contracting Office (NCO) 10 located in Ann Arbor, MI for the purpose of collecting information about Stretcher Maintenance for the Department of Veterans Affairs for the Richard L. Roudebush VA Medical Center.

The VA is seeking a contractor to provide for this requirement for a base year, with four one-year options to extend services.

A draft copy of the SOW is attached.

Places of Performance:

Department of Veterans Affairs Richard L. Roudebush VA Medical Center 1481 West 10th Street Indianapolis, IN 46202

Responses:

Please submit your response in accordance with the following instructions:

a) Responses shall be no more than 10 pages in length.

a. Responses are due by 07/24/2026 at 12:00 PM EST.

b) Responses shall be submitted via email.

a. Emails cannot exceed 10mb

b. Subject line of the Email shall include this Sources Sought Notice Number – Firm Name –Generator Testing and Maintenance Services.

c. If your response contains proprietary information you will place “Proprietary Information” in front of the Sources Sought Notice Number.

d. No marketing materials are allowed as part of this Sources Sought Notice. The Government will not review any other information or attachments included in your submission that is not listed herein or exceeds the 10-page limitation.

c) Contractors Federal Supply Schedule Contract that carries the desired services

a. If you do not have a Federal Supply Schedule contract, you shall state “open market”

b. Provide the Schedule

c. Provide expiration date of your Contract

d. Provide your GSA/FSS/SAC Contract Number

e. Provide the SIN for dosimetry badge monitoring services

f. If any of the items are not on your GSA/FSS contract, you will mark which items are open market.

d) Contractor Point of Contact to include:

a. Name

b. Title

c. Phone

d. Email

e) Company Information to include:

a. Name

b. Address

c. Unique Entity ID

d. Tax ID Number

e. Business Size

f. Provide information as to what the dosimetry badge monitoring services are provided by your company.

g. Provide how your company invoices for services in the commercial marketplace.

f) Business Size/Type: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.

a. All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.

b. FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the VA’s Vendor Information Pages (VIP) database, which is available at: https://access.va.gov/accessva/?cspSelectFor=vems

c. Please include a copy of your VetBiz certification with your response.

g) Contractor shall include 3 past contracts for the same or similar services. Contractor shall include at minimum:

a. Name of Company

b. Company POC

c. Company POC phone

d. Company POC email

e. Dollar amount of contract

f. Contract number

g. Period of Performance

h. Description of services provided

h) Contractor shall include any relevant comments about the attachments, if applicable.

i) Contractor shall provide a public price list/contract price list for the services described herein.

j) Contractor shall provide a detailed response to include your firm’s ability, capability, and responsibility for delivering the services presented in this Sources Sought Notice.

k) Contractors shall provide if they plan to sub-contract all or part of the work, and to what firm to include the subs duns number and business size.

Sources Sought Notice Sources Sought Notice Determination by the Government not to compete with this proposed contract action based on responses to this notice is solely within the discretion of the Government.

Sources Sought Notice

STATEMENT OF WORK

Stryker Bed Service Contract

I. DESCRIPTION OF SERVICES:

GENERAL:

Contractor to provide preventative maintenance (PM) and corrective maintenance (CM) for the Stryker Prime Stretchers at the Department of Veterans Affairs, Richard L. Roudebush VA Medical Center, 1481 W 10th Street, Indianapolis, IN 46202 for the period of one (1) base year, with four (4) option years to be executed at the governments’ discretion.

There are 125 stretchers in the hospital that require corrective and preventative maintenance services as well as discounted mattress replacements as needed. The selected contractor must be able to provide credentials and certification of their field service engineers (FSE’s) upon award. And shall coordinate three days a week to visit the hospital and handle any corrective maintenance as well as complete PMs on each stretcher. Certifications shall be submitted to the Contracting Officer’s Representative (COR) via e-mail.

SERVICE HOURS:

The contractor’s FSE shall visit the site during normal service hours between 7:00 AM -4:30 PM EST, and stretcher repair turnaround shall take place within 72 hours. If availability of parts will cause a delay in stretcher turnaround this will need to be communicated in writing to the COR and supporting Biomedical Equipment Support Specialist (BESS).

PM inspections shall be performed during HTM’s normal service hours 7:00 AM - 4:30 PM EST. Contractor holidays may differ from federal holidays.

All services rendered and parts used shall be itemized and recorded in a service report and provided to the COR and supporting BESS.

INCLUDED SERVICES:

A Service plan shall include all replacement parts, labor, travel, 1 annual PM inspection for each stretcher, all scheduled site visits, and JCAHO equipment checklists. The services shall also include a service report for work done and parts used on each stretcher serviced. Mattresses are not included as replacement parts.

PREVENTATIVE MAINTENANCE:

Each stretcher shall receive an annual PM inspection. Stretchers shall be staggered as 10-11 stretchers per month for preventative maintenance, totaling 125 PM inspections over the one-year period. All parts and labor needed to keep the stretcher and features operating fully and without defect shall be included in PM service.

II.INFORMATION SECURITY:

No PHI/PII shall be involved. The C&A requirements do not apply, and a Security Accreditation Package is not required.

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