36C25026Q0717_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

POINT OF CONTACT*

Contracting Officer Elizabeth Koses elizabeth.koses@va.gov

PLACE OF PERFORMANCE

2215 Fuller Road

Ann Arbor MI

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Department of Veterans Affairs Sources Sought Notice – Furniture Move, Installation, Inventory, and Storage – Ann Arbor VA Healthcare System

This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA’s understanding of the market’s offered products, services and capabilities. The Government will not pay any costs for responses submitted in response to this Sources Sought.

The Department of Veterans Affairs (VA), VA Healthcare System, Network Contracting Office (NCO) 10, on behalf of Ann Arbor Healthcare System in Ann Arbor, MI, is conducting market research through this sources sought notice to seek sources that can provide Moving, Inventory, Storage, and Installation Services for the VA Ann Arbor Healthcare system.

The NAICS Code for this acquisition is 484210, size standard of $34.0M. The product service code is 7195. The contracting office is contemplating award of an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for this service.

This Sources Sought notice provides an opportunity for respondents to submit their notice of ability, and their available services in response to the requirement described below. Vendors are being invited to submit information relative to their potential of fulfilling the requirement below, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. This notice in no way obligates the Government to any further action.

This is a "REQUEST FOR INFORMATION" only. Requests for a solicitation will not receive a response.

DESCRIPTION

The Ann Arbor VA Healthcare System located at 2215 Fuller Road, Ann Arbor, MI 48105 is seeking a qualified contractor to furnish all labor, tools, equipment and trucks to provide and execute the pickup of equipment, complex furniture systems, moving of complex furniture systems, freestanding furniture, and the computer data management of these complex systems and furniture. The contractor shall provide equipment moving, furniture moving, furniture installation, and storage services for VAAAHS locations as described in the Statement of Work attached in this contract opportunities document.

GENERAL REQUIREMENTS

Please provide the requested information with any responses:

1. Company Name and POC information.

2. SAM.gov UEI number.

3. GSA contract number if these services are offered on Federal Supply Schedule.

4. Socioeconomic category (SDVOSB, VOSB, WOSB, 8a, Small Business or Large Business). If this contract is set-aside, it will be subject to the Limitations on Subcontracting rules per FAR 52.219-14, 13 CFR 125.6 and VAAR 852.219-75.

5. Please provide a capability statement that addresses the organization’s qualifications and ability to perform as a contractor for the work described below.

6. Statement ensuring any licenses, insurances, training, certifications, or special accommodations necessary to perform this task will be met. If there are specific requirements, please provide rationale.

7. Any questions, comments, or concerns, that may otherwise assist us.

RESPONSE COMMITMENT

Please send all inquiries NLT 07/16/2026 15:00 EST to: elizabeth.koses@va.gov. Phone calls will not be accepted.

Eligibility in participating in a future acquisition does not depend upon a response to this notice.

STATEMENT OF WORK

ANN ARBOR VETERAN AFFAIRS HEALTH CARE SYSTEM

PERFORMANCE WORK STATEMENT FOR

ASSET INVENTORY MANAGEMENT AND LABOR/INSTALLATION

1. OBJECTIVE

Veterans Affairs Ann Arbor Healthcare System (VAAAHS) requires asset inventory management services and labor/installation. The contractor must have the capabilities to provide labor (technically trained personnel) for the inventory data capture management, product handling inventory management of VA’s multi-manufacturer complicated systems furniture and freestanding furniture and for installation throughout the facility. Knowledge of multi-manufacturer systems furniture (Haworth, Herman Miller, Knoll, Steelcase, etc.) with a minimum of 3 years’ experience of working with product is a must.

2. SCOPE OF WORK

The Contractor shall furnish all labor, tools, equipment and trucks to provide and execute the pick-up of equipment, complex furniture systems, moving of furniture systems, freestanding furniture, and the computer data management of these complex systems and furniture. The VA will supply the furniture systems, freestanding furniture, and equipment to be picked up and inventoried at the vendor’s inventory management center. The contractor shall provide equipment moving, furniture moving, furniture installation, and storage services for VAAAHS for the facilities listed below.

A. Medical Centers:

1. VAAAHS 2215 Fuller Road, Ann Arbor, MI 48105

B. Community Based Outpatient Clinics (CBOC):

1. Adrian VA Clinic, 770 Riverside Avenue, 1st floor, Adrian, MI 49221

2. Findlay VA Clinic, 1720 East Melrose Avenue, Findlay, OH 45840

3. Flint VA Clinic, 2360 South Linden Road, Flint, MI 48532

4. Green Road VA Clinic, 2500 Green Road, Suite 200, Ann Arbor, MI 48105

5. Howell VA Clinic, 3399 East Grand River Avenue, Suite 100, Howell, MI 48843

6. Jackson VA Clinic, 4328 Page Avenue, Michigan Center, MI 49254

7. Major General Oliver W. Dillard VA Clinic, 5900 North Lotz Road, Canton, MI 48187

8. Packard Road VA Clinic, 3800 Packard Road, Ann Arbor, MI 48108

9. Toledo VA Clinic, 1200 South Detroit Avenue, Toledo, OH 43614

C. Other Locations:

1. VAAAHS Offsite Warehouse, 844 Highland Drive, Ann Arbor, MI 48108

2. Domino Farms, 24 Frank Loyd Dr., Ann Arbor, MI 48105?

3. CONTRACTOR GENERAL REQUIREMENTS

It is the intent of these specifications to govern receiving equipment, furniture and furnishings, maintain a current inventory of existing furnishings, and perform moves to include:

1. Moving furniture and belongings.

2. Moving equipment and belongings.

3. Disassembly and assembly of furniture.

4. Removal, storage, inventory, and delivery of existing furniture.

5. Storage, inventory, and delivery of existing equipment.

6. Pick and pull software provided to AAVAHCS to select items for use.

A. The contractor is responsible for ensuring that its company and personnel maintain any required professional certification, accreditation license, bond, and proficiency relative to their area of expertise. The contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement. The contractor is responsible for ensuring staff are trained and certified for planning an installing product to maintain the integrity of the manufacturer’s warranty. The contractor must have certification to provide installation services for the following manufacturers, at a minimum:

1. Herman Miller

2. Steelcase

3. Knoll

4. Haworth

B. The Contractor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to receive, move, disassemble, and assemble furniture for VAAAHS. The Contractor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to receive and move equipment for the VAAAHS. The contractor will be responsible for installing wall mounted sit-stands and accessories to include literature racks, markerboards, tack boards, clocks, coat hooks, and any other wall mounted items as needed in addition to systems furniture items. The placement of all wall-mounted items shall be coordinated with the COR prior to installation. The delivery time and location shall be coordinated with the COR prior to shipping.

C. The COR will provide the contractor with an electronic copy of the furniture component listings and installation drawings so the contractor can coordinate receiving, storage, and installation. The COR shall enter inventory orders to be delivered by the contractor in the contractor’s inventory system and include these in the daily task lists.

D. The contractor shall provide cleaning services of product (ex: fabric panels) as needed/directed by VA staff.

E. The contractor shall also provide minor repairs to damaged furniture when possible. Examples of minor repairs include replacing a wheel on a chair, re-gluing castors, cuts to work surfaces around columns, re-edge banding, etc.

F. The contractor shall provide sufficient and consistent personnel and crews based on workload as required to accomplish assigned tasks in the time frame stated per the project timeline.

G. The contractor shall provide, operate, manage and maintain a trained, uniformed team of personnel to provide the services.

H. Furniture and Equipment Inventory Software – The contractor is responsible to input the existing inventory into a web-based solution (SnapTracker for example) that is accessible by VA staff. All data must be fully available to VA staff within thirty days after contract award. The contractor shall own and maintain the database throughout the life of the contract. At then end of the contract the contractor will provide a digital and printed copy of the inventory. Digital copy must be provided such that it is easily transferrable to another system.

4. CONTRACTOR’S STORAGE OR WAREHOUSE FACILITY

A. The contractor shall receive and store new furniture and equipment in their warehouse. The square footage of storage space required for new and existing furniture and equipment will vary between 1,200 square feet and 2,500 square feet. It is dependent on workload and timing of large projects. On average there is approximately 1,800 square feet of space required for storage at the contractor’s warehouse.

B. The contractor shall store furniture and equipment inventory until installation of product is scheduled by the COR. The contractor will notify the COR upon receiving VA furniture and equipment to initiate receiving reports and schedule installation.

C. The contractor is responsible for unpacking and disposing of all packaging materials. All debris and rubbish not specified to become Government property shall be disposed of by the contractor off Government property. Disposal will adhere to all applicable Federal, State and local hauling and disposal regulations. All items that can be recycled shall be recycled. The contractor shall leave workspaces clean and vacuum workspace if necessary, after work is completed.

D. The contractor shall inventory all existing furniture and equipment that is stored in their warehouse and continually keep the inventory database up to date as items are added and removed from inventory. The inventory program shall be available on a website and shall always be accessible to both VA personnel and contractor personnel.

E. The contractor’s storage or warehouse facility is required to be no more than fifty miles from the VAAAHS at 2215 Fuller Rd, Ann Arbor, MI 48105.

F. The contractor’s warehouse must be able to receive product Monday through Friday (excluding federal holidays), between 7:00am to 5:00pm Eastern Standard Time.

G. The current VA contracted warehouse space is estimated at 1,200 square feet. The inventory includes equipment, systems furniture components, filing cabinets, and tables. The inventory must be moved by the successor contractor to their facility and inventoried by them within thirty days after contract award.

Sources Sought Notice