36C25026Q0601.docx

Special Notice

GENERAL INFORMATION

Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

POINT OF CONTACT*

Contracting Officer Percy Johnson percy.johnson2@va.gov no phone inquiries will be accepted

ADDITIONAL INFORMATION

DESCRIPTION

Special Notice

NOTICE OF INTENT TO SOLE SOURCE

This notice is in accordance with (IAW) Federal Acquisition Regulation (FAR) Overhaul 5.101.

The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 10, hereby provides notice of its intent to award a sole source, firm-fixed price contract for the product/service listed below to a service-disabled veteran-owned small business, Melling LLC, headquarters out of Alexandria, Virginia. The contract is expected to be awarded under the authority of FAR Overhaul 12.102(a) for acquisitions valued at or below the simplified acquisition threshold (SAT), document the decision that only one source is available and the basis for the decision. A Sole Source Justification for Other Than Full and Open Competition has been prepared. The anticipated award date is no later than 06-19-2026. The contractor will provide the product listed below

This is a sole source requirement. The Lt. Col Charles S. Kettles VAMC, 2215 Fuller Rd, Ann Arbor, MI 48105, and Network Contracting Office 10, 2780 Airport Dr., Suite 340, Columbus, OH 43219 is requesting to purchase the Soniquence Smooth Wave i200 unit and accessories for the eye clinic.

This equipment will be utilized in Oculoplastic procedures to address various conditions. The equipment is used to cut tissue and control bleeding during surgical procedures by delivering high-frequency electrical energy to body tissues. The Soniquence Smooth Wave i200 is a radiofrequency unit for precise cutting and coagulation with minimal thermal damage.

The NAICS code is 339112 with a small business size standard of 1,000 employees. The VA intends to solicit and negotiate with Melling, LLC, located at 658 S. Columbus Street, Alexandria, VA 22314

Market research was able to identify domestic commercial products that can meet this requirement. Research shows that the requested Smooth Wave i200 unit is manufactured by Soniquence. Research reveals that the equipment can be procured through Melling LLC (SDVOSB).

Specifications:

4.0 MHz Monopolar + 1.7 MHz Bipolar Output

4.0 MHz monopolar and 1.7 MHz bipolar outputs allow energy to travel faster through tissue, producing microscopic lateral heat spread. This significantly reduces thermal injury to surrounding tissue, leading to faster healing, less scarring, and fewer complications

Bipolar TURBO Mode The i200 model introduces Bipolar TURBO, a proprietary mode that delivers more powerful and efficient coagulation of larger bleeding vessels than standard bipolar settings. This improves hemostasis, minimizes blood loss, and supports delicate dissection

SmoothWave Tissue Matching Intelligence Soniquence’s Tissue Matching Technology automatically adjusts RF modes based on the tissue’s water content. This ensures consistent, smooth cuts through a wide range of tissues—from delicate skin to dense muscle—without manual mode changes

RF Impedance Matching (50–2000 ohms) The system’s RF filtering automatically matches tissue impedance, maintaining consistent performance across different soft tissues (skin, fat, mucosa, gingiva, etc.)

Pulse Width Modulation for Clean Waveforms Generates pure, clean waveforms for Cut, Blend, and Hemostasis modes, improving precision and reducing tissue damage

Reduced Heat Spread vs. Cautery/Laser Compared to traditional cautery or laser, Soniquence devices spread less heat laterally, which is especially beneficial in delicate outpatient procedures like facial plastic surgery, dermatology, and dental work

THIS NOTICE OF INTENT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES

However, interested parties may identify their interest and capability to respond to this requirement and may submit a bid, proposal, or quotation (as appropriate) that the agency shall consider within the given closing/due date of this notice.

A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award and must submit a current authorized distributor letter from the manufacturer.

Interested parties are encouraged to furnish information by email only with “RESPONSE TO SOLE SOURCE NOTICE 36C25026Q0601” in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Percy Johnson, contracting specialist, by email at percy.johnson2@va.gov NO LATER THAN the given closing date and time on this notice. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities like an authorized distributor/reseller letter from their source of supply if not a manufacturer that will demonstrate the ability to support this requirement.

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Special Notice