36C25026Q0572_1.docx
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- Solicitation number
- 36C25026Q0572
About this file
This is a Presolicitation Notice for window shades and installation services at the Richard L Roudebush VA Medical Center in Indianapolis, Indiana. The Department of Veterans Affairs Network Contracting Office 10 intends to solicit offers for commercial-grade window shades to address glare and temperature fluctuations in Building 5, specifically in the "bullpen" areas on the first and second floors along the South and West walls. The project requires operable and stationary light-filtering shades (not entirely opaque), professional installation, project management, waste removal, and maintenance/warranty services. The solicitation number is 36C25026Q0572, with an anticipated release date of May 18, 2026, and a response deadline of June 15, 2026 at 3:00 PM Eastern Time. A mandatory site visit is scheduled for May 28, 2026 at 2:30 PM at the entrance of Building 5 to allow bidders to measure windows and assess structural considerations, as the building features significant glass curtain walls with nearby structural beams requiring careful product selection.
The contract is set aside for Small Business Administration (SBA) designation under NAICS Code 337920 with a size standard of 1,000 employees and Product Service Code 7230. A firm fixed-price contract award is anticipated. Window dimensions are detailed for both floors: First Floor South wall measures 357.0" width × 120.0" height with a 5.0" structural beam offset, and West wall measures 1,078.0" width × 120.0" height with a 2.5" beam offset; Second Floor dimensions are 357.0" width × 116.0" height on both walls. The contractor must check in with the Contracting Officer Representative (COR) at the VA Medical Center prior to and upon completion of work, maintain site cleanliness with daily waste removal, comply with federal and local environmental regulations, and adhere to work hours of Monday through Friday, 8:00 AM to 4:30 PM, typically scheduled for Tuesday, Wednesday, and Thursday. Contact for additional information is Robin Whitfield, Contract Specialist, at robin.whitfield@va.gov.
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Text version
Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| Window Shades - New Bldg 05 (WTS Campus), IND |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 46240 |
| SOLICITATION NUMBER* |
| 36C25026Q0572 |
| RESPONSE DATE/TIME/ZONE |
| 06-15-2026 3:00PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| 7230 |
| NAICS CODE* |
| 337920 |
| PLACE OF PERFORMANCE |
| Department of Veteran Affairs |
VA Medical Center (90 CSC)
1481 West Tenth Street
Indianapolis IN
| POSTAL CODE |
| 46202 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240
POINT OF CONTACT*
Contract Specialist Robin Whitfield robin.whitfield@va.gov Preferred Contact - email
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| robin.whitfield@va.gov |
| EMAIL DESCRIPTION |
| Preferred Contact - email |
DESCRIPTION
This is a Presolicitation Notice. Solicitation is anticipated to be released 5/18/2026.
Department of Veterans Affairs Network Contracting Office 10, 8888 Keystone Crossing Suite 325, Indianapolis, IN 46240, intends to solicit offers for Window Shades and installation for Richard L Roudebush VA Medical Center located at 1481 W 10th St Indianapolis, IN 46202. NAICS Code 337920, Product Service Code 7230 size standard 1000 employees. A firm fixed price contract is anticipated and shall be awarded.
A site visit will take place May 28, 2026 at 2:30 PM. Meeting place will be the entrance of building 5.
Additional information will be provided in the solicitation.
STATEMENT OF WORK
Indianapolis VA Medical Center Building #5 Window Shades
GENERAL SCOPE
The Indianapolis VA Medical Center has a requirement for commercial grade window shades at the West 10thStreet Campus. Located 1481 West 10th Street, Indianapolis, IN, 46202.
Specification for this requirement includes commercial grade window shades operable and stationery with light filtering preferred not entirely opaque, project management, professional installation, associated waste packaging removal, and maintenance/warranty services.
For the submission of a quote, the quoter is encouraged attend a site visit to accurately measure the spaces and access the relationship of the window “curtain wall” to the adjacent structural components of the building to determine the best product suitable for the task.
The goal is to resolve the on-going issue with glare and temperature fluctuations on the first and second floors in the South-West section of the building, which is where the largest amount of glass in the building and the cubicle workstation areas are located . Once the shades are selected and approved, any changes must be brought to the attention of the Contracting Officer Representative and Contracting Officer.
Location within building window shades at highlighted area in plan.
· “Bullpen” area of the 1st/First floor, South wall and West wall; due to ceiling height, may require both stationary and adjustable shades.
· South wall of the First Floor roughly measures 357.0” width X 120.0” (2/TWO 60.0” height bands) height windows; structural beam of building @ 5.0” from face of window frame.
· West wall of the First Floor roughly measures 1078.0” width X 120.0” (2/TWO 60.0” height horizontal bands) height windows; structural beam of building @ 2.5” from face of window frame.
N
· South wall of the 2ND/Second Floor roughly measures 357.0” width X 116.0” (2/TWO 58.0” height horizontal bands) height windows; structural beam of building @ 5.0” from face of window frame.
· West wall of the 2ND/Second Floor roughly measures 357.0” width X 116.0” (2/TWO 58.0” height horizontal bands) height windows; structural beam of building @ 2.5” from face of window frame.
· “Bullpen” area of the 2nd/Second floor, South wall and West wall; ceiling height is lower… may require only adjustable shades.
N
CONTRACTOR RESPONSIBILITIES:
Check in with the COR located in the Richard L Roudebush VA Medical Center, 1481 West Tenth ST, Indianapolis, IN, prior to commencing work and check out with COR or Designated facilities management when complete.
Be in uniform identifying the Contractor; while working on government property. This uniform requirement can be fulfilled by a T shirt with the name of the Contractor displayed.
At all times keep the job site, including staging and storage areas used by the Contractor, free from accumulations of waste, material, or rubbish. This material shall be removed on a daily basis to eliminate the accumulation of debris. The Contractor must dispose of all trash in accordance with federal, state, and local laws, and make every effort to recycle packaging material and trash where applicable.
HOURS OF WORK:
Hours of Work for furniture/equipment moving and installation/de-installation are defined as Monday through Friday from 8 a.m. to 4:30 p.m., excluding federal holidays or as otherwise arranged with the Contracting Officer Representative (COR). Normal schedule will include 3 days per week, normally Tuesday, Wednesday, and Thursday.
The eleven holidays observed by the Federal Government are New Year’s Day, Martin Luther King Day, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice image1.png image2.png
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