36C25026Q0473.docx

SUBJECT*

Generator Testing and Maintenance – Battle Creek, MI

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor, MI 46805

POINT OF CONTACT*

Contracting Officer Andrea J. Roach Andrea.Roach2@va.gov No Phone Calls Accepted.

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Richard L. Roudebush VA Medical Center

1481 W. 10th Street

Indianapolis IN

COUNTRY

DESCRIPTION

THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 10 Market Research, to conduct market research. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This Sources Sought Notice is issued solely for information and planning purposes and does not constitute a solicitation or guarantee to issue a solicitation in the future. This Sources Sought Notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this Sources Sought Notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future modification.

The North American Industry Classification System (NAICS) Code is 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Size Standard in Millions of dollars – $8 Million Product Service Code is J030 – Maintenance, Repair, and Rebuilding of Equipment – Mechanical Power Transmission Equipment Purpose and Objectives This Sources Sought Notice is issued by VISN 10, Network Contracting Office (NCO) 10 located in Ann Arbor, MI for the purpose of collecting information about Generator Testing and Maintenance Services for the Department of Veterans Affairs Battle Creek VA Medical Center.

The VA is seeking a contractor to provide for this requirement for a base year, with four one-year options to extend services.

A draft copy of the SOW is attached.

Places of Performance:

Department of Veterans Affairs Battle Creek VA Medical Center 5500 Armstrong Road Battle Creek, MI 49037

Responses:

Please submit your response in accordance with the following instructions:

a) Responses shall be no more than 10 pages in length.

a. Responses are due by 4/30/2026 at 12:00 PM EST.

b) Responses shall be submitted via email.

a. Emails cannot exceed 10mb

b. Subject line of the Email shall include this Sources Sought Notice Number – Firm Name –Generator Testing and Maintenance Services.

c. If your response contains proprietary information you will place “Proprietary Information” in front of the Sources Sought Notice Number.

d. No marketing materials are allowed as part of this Sources Sought Notice. The Government will not review any other information or attachments included in your submission that is not listed herein or exceeds the 10-page limitation.

c) Contractors Federal Supply Schedule Contract that carries the desired services

a. If you do not have a Federal Supply Schedule contract, you shall state “open market”

b. Provide the Schedule

c. Provide expiration date of your Contract

d. Provide your GSA/FSS/SAC Contract Number

e. Provide the SIN for dosimetry badge monitoring services

f. If any of the items are not on your GSA/FSS contract you will mark which items are open market.

d) Contractor Point of Contact to include:

a. Name

b. Title

c. Phone

d. Email

e) Company Information to include:

a. Name

b. Address

c. DUNs Number

d. Tax ID Number

e. Business Size

f. Provide information as to what the dosimetry badge monitoring services are provided by your company.

g. Provide how your company invoices for services in the commercial marketplace.

f) Business Size/Type: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.

a. All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no cost to use SAM.

b. FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the VA’s Vendor Information Pages (VIP) database, which is available at: https://access.va.gov/accessva/?cspSelectFor=vems

c. Please include a copy of your VetBiz certification with your response.

g) Contractor shall include 3 past contracts for the same or similar services. Contractor shall include at minimum:

a. Name of Company

b. Company POC

c. Company POC phone

d. Company POC email

e. Dollar amount of contract

f. Contract number

g. Period of Performance

h. Description of services provided

h) Contractor shall include any relevant comments about the attachments, if applicable.

i) Contractor shall provide a public price list/contract price list for the services described herein.

j) Contractor shall provide a detailed response to include your firm’s ability, capability, and responsibility to deliver the services presented in this Sources Sought Notice.

k) Contractor shall provide if they plan to sub-contract all or part of the work, and to what firm to include the subs duns number and business size.

Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

For Annual Load Testing and Maintenance of Emergency Generators

Battle Creek Veterans Affairs Medical Center

Part I: General Information

A. Introduction Battle Creek VA Medical Center has a requirement for maintenance and load bank testing on 18 generators located at the facility.

B. Background Battle Creek VA Medical Center is a medical facility providing both inpatient and outpatient care and services. The medical center must have power at all times to ensure quality care is given and ensure veteran safety.

C. Scope Contractor shall provide all equipment, labor and materials required to perform maintenance on the facility generators as well as annual load bank testing.

D. Applicable Documents

· VHA Directive 2006-056 – Electrical Power Distribution System, http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=1493

· OSHA 1910.269 – Electric Power Generation, Transmission, and Distribution, https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=standards&p_id=9868

· NFPA 70 – National Electrical Code

· NFPA70E – Standard for Electrical Safety in the Workplace

· NFPA 99 – Standard for Healthcare Facilities

· NFPA 101 – Life Safety Code

· NFPA 110 – Emergency and Standby Power Systems

· Joint Commission Accreditation of Healthcare Organizations (Joint Commission) EC.7.40.1 and EC.7.40.7

Part II: Work Requirements

A. Technical Requirements

1. Contractor shall provide annual maintenance on 18 generators. The contractor shall change the lube oil, primary and bypass lube filters, fuel filters, air filters and water filters. Filters used for Kholer generators shall be of John Deere brand. All other generators filters shall be OEM. Contractor is responsible to remove and dispose of all materials used. Maintenance shall also include the following:

· Battery & Battery Charger System – Contractor shall clean all battery terminals and verify integrity of cables and connectors. Contractor shall load test battery; measure specific gravity of each battery cell; inspect electrolyte level and add fluid if necessary. Contractor shall verify proper operation and float voltage of external battery charger; and verify and record output of engine alternator.

· Engine – Contractor shall verify and record oil pressure and water temperature. Contractor shall test all safety shutdown circuits and alarms including over speed, over crank, low oil pressure, high water temperature and low coolant level. Contractor shall inspect air intake system including air filter condition, crankcase breather and turbocharger; inspect muffler system and drain condensation trap (if applicable) and verify rain cap operation. Contractor shall inspect engine starting system, verify cable integrity and connections; inspect exhaust flex coupling and piping for leaks and proper connection. Contractor shall check for abnormal vibration or noise, and shall inspect spark plugs, plug wires and distributor.

· Fuel System – Contractor shall inspect all fuel lines and hoses for visual leaks and general condition; inspect day tank and float assembly for proper operation and leaks; and inspect fuel pump for leaks. Contractor shall verify proper operation of governor, and governor linkage; and check level of fuel in primary supply tank. Contractor shall drain water and sediment from fuel filter and fuel supply tanks.

· Coolant System – Contractor shall inspect all clamps, verify condition of all hoses and identify any visual leaks. Contractor shall verify proper operation of engine jacket water heater; and test coolant freeze point and verify coolant level; and test coolant additive package (DCA) for proper corrosion inhibitors. Contractor shall inspect belt condition and tension, correct as required; inspect radiator core for visual blockage or obstructions; and inspect for proper operation of intake louvers, motorized or gravity. Contractor shall verify proper operation of remote radiator and belt condition.

· Controls – Contractor shall verify and record output voltage and adjust voltage regulator, if necessary; calibrate control meters; and verify and record output frequency and adjust governor, if necessary. Contractor shall verify operation of all lamps on control panel; and inspect for any loose connections, terminals or discoloration.

· Generator – Contractor shall inspect and lubricate generator end bell bearing. Inspect brushes, brush holders and commutator; inspect cooling screen and general condition of alternator. Contractor shall inspect for abnormal vibration. Contractor shall verify connections and insulation condition; and verify proper operation of shunt trip on mainline circuit breaker.

· Automatic Transfer Switch – Contractor shall verify proper operation of exerciser clock, adjust if necessary. Contractor shall provide visual inspection of all contacts and connection points; perform building load test if practical and inspect for proper transfer and retransfer. Contractor shall verify operation of all lamps on control.

2. Load Bank Testing – Contractor shall perform resistive load bank test. The (2) hour load test (annually) shall not be less than 50 percent of the EPS nameplate KW rating for 30 continuous minutes and at not less than 75 percent rating of the EPS KW rating for 1 continuous hour for a total test duration of not less than 1.5 continuous hours. The four (4) hour load test (tri-annually) shall be not less than 30 percent of the EPS nameplate KW rating for 3 continuous hours and at not less than 75 percent rating of the EPS nameplate KW rating for 1 continuous hour for the total test duration of not less than 4 continuous hours. The four-hour test shall begin 2027. Contractor shall record all performance data in 15 (fifteen) minute intervals, and shall include data on: oil pressure, water temperature, voltage and frequency. Contractor shall identify proper operation of fuel system, cooling system and overall condition of engine/generator set. All load bank testing shall be performed with no interruption to the building power.

3. Coolant system Maintenance/Replacement – Contractor shall replace all water pumps, thermostats, block heaters with associated seals and gaskets, belts, all hoses with associated clamps, coolant and radiator cap. All parts shall be new and OEM.

B. Deliverables

1. Testing and maintenance shall be performed in mid-September of each contract year. (A)(1 & 2)

2. Coolant system maintenance/replacement shall be performed throughout the Base year of contract. (A)(3)

3. A final deficiency report shall be submitted including all readings obtained; any repairs needed; defective parts and stating the general condition of each generator. The report shall describe any recommended repairs needed.

Part III: Supporting Information

A. Security Contractor shall complete 10176 Privacy Training. Training shall be coordinated with the Contracting Officer’s Representative (COR).

B. Travel None

C. Place of Performance Battle Creek VA Medical Center, 5500 Armstrong Road, Battle Creek, MI 49037-7314

D. Period of Performance Period of performance is from September 1, 2026 through October 31, 2027 with four one-year option periods to be exercised at the discretion of the Government.

E. Government-Furnished Property None

F. Qualifications of Key Personnel Qualified generator technician

G. Additional Services and Repairs - Any additional repairs, parts or services which are required shall be brought to the attention of the government. Repairs shall only be made after proper authorization from the government and shall not be covered under this contract.

Additional Services and Repairs-A final deficiency report shall be submitted including all readings obtained; any repairs needed; defective parts and stating the general condition of each generator. The report shall describe any recommended repairs needed.

Generator Listing

Serves Building 2/157 139876 Onsite Energy

750PXC6DT2

750 KW, 120/208, 3 phase

Serves Building 3/14 139879 Onsite Energy

DS00400D6SPAH1574

400 KW, 120/208, 3 phase

Serves Buildings 4/7/12 139878 Onsite Energy

DS00600D6SPAH1484

600 KW, 120/208 , 3 phase

Serves Building 5

Serves Building 8,9 & 13

Serves Building 22 132238 Caterpillar

C15DITA

500 KW,120/208, 3phase

Serves Building 25/24 127209 Onsite Energy

50PJC6DT3

50 KW, 120/208, 3 phase

Serves Building 30

Serves Building 39

Serves Building 82

Serves Buildings 83-84

Serves building 136

Serves 300 Boiler side

Serves Bldg. 300CHP

Serves Bldg. 157 143383 Kohler Model 250REOZJE 250 KW, 120/208, 3 phase

Mobile 127177 Kohler Model 200REOZT 200 KW, 277/480, 3 phase

Mobile 127176 Kohler Model 55REOZT 458 KW, 120/208, 3 phase

Mobile 1882584 Kohler Model 55REOZT4-CP1 55 KW, 120/208, 3 phase

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