36C25026Q0430_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Network Contracting Office 10 6100 Oak Tree Blvd., Suite 490 Suite 490 Independence, OH 44131

POINT OF CONTACT*

Contract Specialist Terence James terence.james@va.gov

(216) 791-2300 est. 49531

PLACE OF PERFORMANCE

ADDRESS

Chillicothe VA Medical Center

17273 State Route 104

Chillicothe, Ohio

ADDITIONAL INFORMATION

DESCRIPTION

Delivery Schedule:

The coordinating service for this initiative is CVAMC Engineering CORS. All services will be approved, coordinated, and scheduled with the Engineering COR at contract award.

All items will be delivered, and first maintenance scheduled within 30 days of contract award. Monthly service visits to be scheduled within the first week of each month. Quarterly PM service visits to be scheduled within the first week of each quarter. Service reports and water quality analysis reports should be delivered via email to the VAMC Engineering COR within five (5) business days of visit, or in the case of longer-duration tests, within three (3) days of receiving results from outside lab testing.

All work must be performed during normal working shifts, 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays, however some tasks may need to be performed outside normal working shifts and days. The vendor will schedule & coordinate all work with Engineering COR and Chief SPS.

The contractor personnel shall sign into (and out of) the facility and obtain a Vendor’s ID Badge upon every visit at Engineering, Building 21. The contractor shall then check in and check out and report to the Engineering COR in Building 21 and return the Vendor’s ID Badge to Engineering, Building 21.

Period of Performance: Base Year + 4 Option Years.

Evaluation Factors - Chillicothe VAMC Sterile Processing Water Quality 1.Maintenance

a. Experience and materials for service

i. CPVC – Piping and Fittings

ii. Polypropylene – Thermal Fusion – Piping and Fittings

iii. 5844C DI Tanks

iv. Prefilter 5-micron melt blown cartridge - post DI 675100

v. Final 0.2-micron absolute polyester pleated cartridge 675145

vi. Carbon block 10-micron prefilter 2.5 x 20 cartridge 675113 vii .RO Membranes 4 x 26" XLE4021

viii. UV Lamp GL39PP (UV Lamp - 1 Year Life Change Sept) - UV module part number UVA-12C (Hydronix)

b. Emergency Response Capability

i. Declaration of response within 1 business day (as based on federal calendar)

ii. Nearest Service Location 1.Locations within 100 miles will receive priority 2.Locations within 200 miles will receive preference 2.Water Quality Analysis

a. Laboratory Qualifications

i. ISO/IEC 17025

ii. Ohio Environmental Protection Agency (Not applicable to Endotoxins ANSI/AAMI ST72/USP 85)

iii. Equivalent certification to be determined by facility review.

b. Sampling Procedures

i. Submit company policy/procedures.

ii. Sampler Resume 1.Shall have a minimum of 5 years of experience.

2.Experience with biological sampling to include Heterotopic Plate Count and Endotoxin

iii. Virtual interview with sampler will be requested

c. Transportation and Storage Procedures

i. Submit company policy/procedures

ii. Maximum transit time not to exceed 8 hours to lab intake.

d. Reporting

i. Example Report – Reviewed for contents and organization

1. Shall include:

a. Biological analysis results

b. Chemical analysis results c .AAMI ST108 Thresholds

d. Identify Water* Quality Classification

i. Utility Water

ii. Critical Water

iii. AER

iv. Steam* - Steam Condensate

e. Remediation recommendations

2. An actual report is permitted, however facility identifying information shall be redacted.

3. Report shall be watermarked or stamped on all pages with “Example”

3. Familiarity with AAMI ST108, Bacteriological Water Quality Management, and Water Treatment Technologies

a. Specialist Resume(s)

b. Virtual interview with specialist(s) will be requested.

c. Specialist(s) may be an individual or multiple individuals.

d. Bacteriological Water Quality Management

i. Disinfection methods 1.Manual Administration

a. Liquid disinfectants

b. Dissolved oxidizing gas

c. Concentration and Contact Time Requirements 2.Automated/Energized Systems

a. Ultraviolet

b. Metered liquid disinfection systems

c. Dissolved oxidizing gas

ii. Material/Chemical Compatibility

iii. Safety Requirements

iv. Costs

1. Initial

2. Operation/Maintenance

e. Water Treatment Technology Familiarity

i. Shall include:

1. Reverse Osmosis

2. Filtration Technologies

a. To include Carbon Filtration

3. Ion Exchange Technologies

4. Water Softeners

ii. Material/Chemical Compatibility

iii. Sizing of Technology

iv. Operations and Maintenance Requirements

v. Safety Requirements

vi. Costs 1.Initial 2.Operation/Maintenance

Sources Sought Notice