36C25026Q0412.docx
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- Solicitation number
- 36C25026Q0412
About this file
This is a pre-solicitation notice for a sole source contract issued by the Department of Veterans Affairs, Cincinnati VA Medical Center, for monochloramine water management services. The solicitation number is 36C25026Q0412, with a response deadline of April 3, 2026 at 10:00 AM Eastern Time. The contracting office is located in Cincinnati, Ohio (zip code 45219), and the point of contact is Contracting Officer Patrice Richardson Scott. The contract will be awarded under FAR 13.106-1(b)(2) authority to Nalco Water, an Ecolab company, for continuation of existing services at Cincinnati VA Medical Center, 3200 Vine Street, Cincinnati, Ohio 45220.
The contract covers service, maintenance, monitoring, chemical supply, and regulatory compliance support for three installed monochloramine (iChlor) water treatment systems and twenty-two Sentinel monitoring units currently operating at the facility. The systems treat domestic cold water by injecting sodium hypochlorite and ammonium sulfate to produce monochloramine for Legionella control, with real-time monitoring through ORP and total chlorine sensors. The iChlor system is proprietary equipment available only as a subscription-based service from Nalco Water, requiring ongoing maintenance, calibration, chemical management, and compliance with State of Ohio EPA Public Water System regulations, including licensed operator oversight and water quality testing. Although this is not a competitive solicitation, interested parties may submit capability statements demonstrating authorization from Nalco Water to service the system, access to proprietary equipment and software, OEM-trained personnel, ability to provide OEM-approved chemicals, full system monitoring and alarm response capabilities, and compliance with State of Ohio EPA requirements for licensed Class I operators. The contract is set-aside with Product Service Code C219 and NAICS Code 221310.
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Text version
SUBJECT*
Monochloramine/H2O Mngt Services Follow On Base +4 | Start: 5/10/26
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45219 |
| SOLICITATION NUMBER* |
| 36C25026Q0412 |
| RESPONSE DATE/TIME/ZONE |
| 04-03-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| C219 |
| NAICS CODE* |
| 221310 |
| PLACE OF PERFORMANCE |
| Cincinnati VA Medical Center |
3200 Vine Street
Cincinnati Ohio
| POSTAL CODE |
| 45220 |
COUNTRY
CONTACT INFORMATION
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219
POINT OF CONTACT*
Patrice Richardson-Scott Contracting Officer patrice.richardson-scott@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
Presolicitation Notice
Presolicitation Notice
DESCRIPTION
Presolicitation Notice
The Department of Veterans Affairs, Cincinnati VA Medical Center, intends to award a sole source contract under the authority of FAR 13.106-1(b)(2) to Nalco Water, an Ecolab company, for Monochloramine Systems Water Management Services.
The proposed contract action is for the continuation of service, maintenance, monitoring, chemical supply, and regulatory compliance support for three (3) installed monochloramine (iChlor™) water treatment systems and twenty-two (22) Sentinel monitoring units currently in operation at the Cincinnati VA Medical Center.
The system treats the domestic cold-water supply by injecting sodium hypochlorite and ammonium sulfate to produce monochloramine for Legionella control. The system includes real-time monitoring through ORP and total chlorine sensors and requires ongoing maintenance, calibration, chemical management, and compliance with State of Ohio EPA Public Water System requirements, including licensed operator oversight and required water quality testing.
The iChlor™ system is a proprietary water treatment system owned and serviced exclusively by Nalco Water. The system is not sold as standalone equipment and is only available as a subscription-based service, with Nalco Water retaining full responsibility for system operation, maintenance, monitoring, alarm response, and regulatory compliance. The system utilizes proprietary monitoring software, chemical feed controls, and safety mechanisms that cannot be accessed or serviced by non-authorized entities.
The Government has determined that Nalco Water is the only responsible source capable of meeting the agency’s requirement due to the proprietary nature of the installed system, the integration of Nalco’s monitoring software and chemical feed processes, and the requirement for continuous compliance with State of Ohio EPA Public Water System regulations.
This notice of intent is not a request for competitive quotes. However, any interested party that believes it can meet this requirement must submit a capability statement demonstrating the ability to meet all requirements of the original equipment manufacturer (OEM), Nalco Water.
Interested parties must provide documentation demonstrating:
· Authorization from Nalco Water to service, operate, and maintain the iChlor™ system
· Access to proprietary equipment, software, and system controls
· OEM-trained and certified personnel for the iChlor™ system
· Ability to provide OEM-approved chemicals and maintain NSF and EPA compliance standards
· Ability to perform full system monitoring, alarm response, and regulatory reporting
· Ability to meet State of Ohio EPA Public Water System requirements, including provision of a licensed Class I operator Failure to provide sufficient documentation demonstrating the above requirements will be considered evidence that competition is not practicable.
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