36C25026Q0402_1.docx
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- Solicitation number
- 36C25026Q0402
About this file
This is a Combined Synopsis/Solicitation Notice for the supply of A-DEC dental chairs and delivery systems for the Louis Stokes Veterans Affairs Medical Center (LSVAMC) Dental Clinic in Cleveland, Ohio. The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 10 is seeking a vendor to provide replacement dental patient chairs due to equipment failure affecting clinic productivity and veterans' treatment timelines. The solicitation requires delivery of A-DEC 511 Patient Chairs with 511 Model specifications and A-DEC 533 Continental Delivery Systems, with specific configurations including 120-volt white base units, formed/seamless upholstery, and compatible accessories. All equipment must be delivered in new condition, properly wrapped or boxed, to the Cleveland VA warehouse at 10701 East Blvd., Cleveland, OH 44106 at least one week prior to installation. The vendor is responsible for assembly per factory directions, functionality verification, and discard of all packaging materials.
Quotes must be submitted by March 18, 2026 at 3:00 PM Eastern Time to Jennifer A. Tisdale, Contract Specialist, at jennifer.tisdale@va.gov with solicitation number 36C25026Q0402 in the subject line. The delivery period is 60 days after receipt of order or earlier. The solicitation specifies a 500-pound lift capacity requirement for the patient population and reserves the right for the medical center to deny delivery and require replacement at no additional charge if items arrive in damaged or unexpected condition. The contracting office is located at the VA Network Contracting Office 10, 6150 Oak Tree Blvd., Suite 300, Independence, OH 44131. The product service code is 6520 (dental equipment), and the NAICS code is 339114 (surgical instrument and supplies manufacturing).
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| 36C25026Q0402.docx | DOCX document |
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Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| Supply, A-DEC Chairs - Dental Clinic, Cleveland |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
| SOLICITATION NUMBER* |
| 36C25026Q0402 |
| RESPONSE DATE/TIME/ZONE |
| 03-18-2026 3PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6520 |
| NAICS CODE* |
| 339114 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300
Independence OH 44131
POINT OF CONTACT*
Contract Specialist Jennifer A. Tisdale jennifer.tisdale@va.gov 216-447-8010
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Louis Stokes Cleveland VAMC
10701 East Blvd.
Dental Clinic
Cleveland OH
| POSTAL CODE |
| 44106 |
COUNTRY
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va@gov |
| URL DESCRIPTION |
| The VA Homepage |
| AGENCY CONTACT’S EMAIL ADDRESS |
| jennifer.tisdale@va.gov |
| EMAIL DESCRIPTION |
| Contracting Specialist |
DESCRIPTION
Contract Number:
Task Order Number:
| IFCAP Tracking Number: |
| 541-26-1-250-0017 |
Follow-on to Contract and Task Order Number:
1. Contracting Officer’s Representative (COR).
Name:
| Section: |
| Dental Service; VAMC Cleveland; VISN 10 |
| Address: |
| 10701 East Blvd. Cleveland, Ohio 44106 |
Phone Number:
Fax Number:
E-Mail Address:
2. Contract Title. A-Dec 511 Patient Chair/Delivery System
3. Background. Louis Stokes Veterans Affairs Medical Center (LSVAMC), Dental Service is looking for a vendor to provide our dental department with patient dental chairs/delivery systems. Our dental service has been using the dental chairs for over 10 years. The dental department has been making repairs to the existing chairs on an as- needed basis, but the chairs breaking down have been affecting the clinic’s productivity and ability to treat our veterans in a timely manner.
4. Scope. VAMC Cleveland is expecting the vendor to provide patient dental chairs/delivery system within an agreed-upon timeline, in new condition without damage, wrapped or boxed for safety and protection, delivered to the warehouse at least a week before assembling in the location, the vendor will assemble per factory directions all dental chairs in the service, and assure their functionality as described in the manufacturer’s guide, the vendor will discard all disposals in the trash provided by the medical center. Cleveland VAMC, dental service reserves the right to deny delivery if the condition of the stools upon delivery is not what is expected, and the vendor will need to exchange the items without any additional charge to the medical center.
SPECIFIC PRODUCT SPECIFICATIONS:
511 511 - A-dec 511 Chair 16 V0313.0015 Price Book 2025 (2/3/25 thru Present) 511 Model 511 Patient Chair V0412.0001 Quick Ship Not Eligible V0452.0002 Product Version B V0592.0002 300 Pro / 500 Pro Compatible Yes V0074.0002 Voltage 120 Volts V0009.0002 Base Color White V0075.0014 Upholstery Color Type Formed/Seamless V0073.0004 Upholstery Style 511 F02 Style V0072.9998 Upholstery Color to Follow V0040.0001 Contoured Floor Box V0037.0002 Duplex and QDs V0327.0010 Packaging Blanket Wrap with Pallet 533 533 - A-dec 533 Continental Delivery System 16 533 Model 533 Radius Continental Delivery System V0412.0001 Quick Ship Not Eligible V0452.0002 Product Version B V0009.0002 Base Color White V0195.0267 Foundation Price 533B Radius Mount with Deluxe Plus Touchpad V0070.0016 Tray Holder Standard Side Mount V0573.0001 Stainless Steel Tray One Standard Tray V0041.0008 Foot Control Disc (with chip blower/accessory button) V0071.0011 Umbilical 1.5' V0327.0010 Packaging Blanket Wrap with Pallet V0128.0001 Handing Right V0036.0010 Doctor's Touchpad Deluxe Plus Touchpad V0330.0002 Handpiece Tubing Style Silicone Handpiece Tubing V0267.0005 Position 1 Autoclavable QD Syringe V0267.0002 Position 2 4-Hole Tubing V0267.0001 Position 3 6-Pin Tubing V0267.0102 Position 4 KaVo Electric Motor V0267.0106 Position 5 Cavitron Steri-Mate 360 Ultrasonic V0267.0003 Position 6 No Tubing V0053.0009 Electric Motor Control Module EMC-703 V0504.0001 USB Hub A-dec USB 2.0 powered hub (Control Head) V0504.0002 Floor Box USB hub None V0598.9999 Preventative Maintenance No Kit
54.0838.00 54.0838.00 - Motor, Electric HDPC, KL 703 INSTALLATION - Charges for Install Labor DE-INSTALLATION - Charges for De-Installation Equipment TURN-IN - A-dec Dental Chair Turn-In BLANKETWRAP - Blanket Wrap Service
5. Specific Tasks.
The chairs will offer a lift capacity of 500 lbs. needed for our patient population and will prevent possible injury to the patients and staff.
6. Delivery: Packed items will be delivered to the Cleveland VA warehouse located at 10701 East Blvd. Cleveland OH, 44106, a week before installation and assembly. The warehouse will deliver the packed items to the dental department either Thursday evening after work hours or Friday morning, so the items are ready for assembly by the vendors during off-hours or the weekend. Final delivery will be to Dental Services located at 10701 East Blvd. Cleveland OH, 44106 fourth floor of the main building.
Federal Holidays Observed:
| New Year’s Day | January 1 | |
| Martin Luther King’s Birthday | 3rd Monday in January | |
| Presidents Day | 3rd Monday in February |
Memorial Day Last Monday in May
| Juneteenth Day | June 19 | |
| Independence Day | July 4 | |
| Labor Day | 1st Monday in September | |
| Columbus Day | 2nd Monday in October | |
| Veterans Day | November 11 | |
| Thanksgiving Day | 4th Thursday in November | |
| Christmas Day | December 25th |
7. Security Requirements.
N/A
8. Space/Utilities.
N/A
9. Cleaning: Vendor will discard all disposables in the trash provided by the medical center.
10. Place of Performance: VAMC Cleveland, DENTAL SERVICE
11. Period of Performance: Delivery, Destination 60 Day ARO or earlier.
Quotes must be received by March 23, 2026, by 3:00pm EST. Email your quote to Jennifer.Tisdale@va.gov. Please ensure to reference solicitation # 36C25026Q0402 within the subject line of the email. Quote(s)/offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award.
All questions or concerns can be addressed to Jennifer A. Tisdale, Contract Specialist at email address Jennifer.Tisdale@va.gov.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
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