36C25026Q0252.docx

36C25026Q0252

A.1 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

610-26-2-6091-0019 36C25026Q0252 01-26-2026 Tate, Janel

(734) 222-6179 02-06-2026 10:00

EST

36C250 Department of Veterans Affairs Network 10 Contracting Office 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 X X 561621 $25 Million N/A X Department of Veterans Affairs Northern Indiana - Marion VAMC Attn: Engineering Services

1700 EAST 38TH STREET

MARION

IN

46953-4568 Y Department of Veterans Affairs Network 10 Contracting Office 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105

Invoices to be Submitted Electronically http://www.tungsten-network.com/customer campaigns/veterans-affairs-us/

See CONTINUATION Page VA Northern Indiana Healthcare System (NAICS) and assigned VA Clinics requires LENELS2 Physical Access Control System preventative maintenance and software sustainment services.

Questions are due by January 30, 2026 at 10:00 AM EST.

Offers are due by February 6, 2026 at 10:00 AM EST.

Offeror shall submit a signed copy of the SF1449, completed price schedule, 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and and Construction and all certifications listed within the Performance Work Statement must be submitted with the quotation or offeror will not be eligible for award.

This procurement will be conducted as a comparative analysis utilizing FAR Parts 12. The resulting award will be a firm fixed price contract.

See CONTINUATION Page 610-3660162-6091-855100-2543 010050100 X X One-1 Janel Tate-Montgomery Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration will be handled by the following individuals:

a. Contractor: ______________________ Address: ______________________

Contractor Point of Contact (POC) for Contract: ______________________

Alternate POC for Contract: ______________________ Title: ______________________ Phone: ______________________ Email: ______________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly to: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. LATE QUOTE SUBMISSION: Late submissions shall not be considered.

6. MANDATORY SUBMITTED DOCUMENTS : Offeror shall submit a signed copy of the SF1449, completed price schedule, 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction and all certifications listed within the Performance Work Statement must be submitted with the quotation or offeror will not be eligible for award.

7. ACKNOWLEDGEMENT OF AMENDMENTS: The contractor shall acknowledge any and all amendments and include a signed copy with their quote submission. List of Amendments are listed below

Page 1 of Page 1 of

PERFORMANCE WORK STATEMENT (PWS)

1. GENERAL. This is a non-personnel services contract in which the contractor shall provide LENELS2 Physical Access Control System (PACS) upgrade and sustainment for Physical Access Control System (PACS) preventative maintenance and software sustainment services for the VA Northern Indiana Healthcare System (NIHCS) and assigned VA Clinics as listed in this document.

The VA NIHCS currently has Lenel PACS system with versions ranging from 7.5 to 8.0 which the contractor shall provide preventative maintenance and software sustainment.

The PACS system is installed on a VA owned virtual server. Each security device is connected via the VA OIT network and is assigned an IP address that is behind a network Access Control List (ACL) which adds to the complexity of the system. Please note that the PACS system needs to be FICAM compliant.

2. SCOPE. The contractor shall provide an onsite technician for preventative maintenance and software sustainment that includes software updates, labor, and travel during the hours of 8am to 5pm, Monday through Friday. The contractor shall perform a system inspection and operability check to insure 100% system operability and stability. The contractor shall ensure all existing hardware is compatible with the installed software and installed properly in accordance with, the Department of Veterans Affairs, as well as device manufacturer requirements. The contractor shall provide current software sustainment, to the latest versions, throughout the entirety of the contract. This contract DOES NOT include the following:

· Does not include physical maintenance of the VA’s virtual server.

· Does not include maintenance of the VA’s Cisco POE+ switches.

· Does not include new installs/activations for building additions by 3rd party contractors (but maintenance is required after the 1-year warranty period has elapsed)

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to provide PACS preventative maintenance and software sustainment to the following locations: Marion and Fort Wayne (Additional locations may be added for preventative maintenance and software sustainment later via bilateral modification at the pricing established in the contract price schedule.)

3. PERIOD OF PEFORMANCE: One (1) year contract starting from date of award, plus two (2) optional years.

4. REQUIREMENTS

4.1. Certifications: The Contractor shall know and comply with HSPD-12, UL2050, FICAM, FIPS 201 standards. The contractor shall be an LENELS2 Certified Reseller in good standings with LENELS2 and shall have a Certified Systems Engineer ICAM PACS (CSEIP) on staff. The contractor shall provide a copy of their LENELS2 certification card, showing they are in good standing. The PM shall possess LENEL Onguard Advanced Integrator certification at minimum. A LENEL Onguard Enterprise Architecture or Master Technician certification is preferred. The contractor shall have at minimum (2) current Certified Symmetry Essentials LENELS2 Installers. This is needed to always maintain a high level of support. All work performed on LENELS2 Servers and Workstations by the Contractor shall also be performed by Certified Symmetry Essentials LENELS2 Installers. The Contractor shall have a System Administrator that possess a LENEL Onguard advanced integrator certification. The System Administrator shall possess a journeyman’s skill level of four (4) years of experience in the operation and maintenance of the previously mentioned physical security systems. Technicians shall possess at least two (2) years of experience in the operation and maintenance of the previously mentioned physical security systems and are preferred to have a LENEL Onguard Integrator/Installer certification or equivalent.

Technicians shall be certified with HID Global.

4.2. Performance Monitoring: The COR will monitor and report to the CO, quarterly or more frequently, if problems become trending, on contract completion percentage in relation to stated delivery dates.

4.3. COMPLAINTS: The contractor shall notify the COR in writing within 24 hours of any complaints made about service which shall include a fully completed VA Form 119 (Report of Contact) which is available at the following website: http://vaww.va.gov/vaforms/va/pdf/VA119.pdf The authorized government representative(s) designated by the COR and/or CO in writing will monitor all services provided by the contractor. The contractor shall cooperate with the authorized government representative(s) in providing information and answering questions related to all incidents. All complaints received by the authorized government representative(s) that are forwarded to the contractor shall be investigated promptly. The authorized government representative(s) shall forward the final report to the COR. After investigation and disposition, the contractor shall respond to the COR in writing within five (5) working days after receipt by the contractor.

4.3.1 Contractor Recommendations: The contractor may provide recommendations for improved services along with the patient complaints for the VA’s review. No recommendation shall be construed as being effective until a written modification to the contract is executed by the Contracting Officer.

4.4. Security Requirements: The C&A requirements do not apply, and a Security Accreditation Package is not required.

4.5. Federally Recognized Holidays: The contractor is not anticipated but may be required to provide service on Federally recognized holidays in accordance with the terms and conditions established in this SOW to include but not limited to the following:

Juneteenth National Independence Day and any other day specifically declared by the President of the United States to be a national holiday.

4.6. Hours of Operation: The contractor shall be available to schedule services from Monday through Friday from 0800-EST to 1600-EST, except on Federally recognized holidays. The contractor shall coordinate with the COR and/or authorized government representative designated in writing by the COR and/or Contracting Officer to schedule services prior to the first working day of the calendar month. All services shall be performed at the rates established in the SCHEDULE OF SERVICES – PRICE SCHEDULE in accordance with the terms and conditions of this contract. The contractor shall maintain an adequate workforce to ensure that uninterrupted services are performed for all requirement defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

4.7. Place of Performance: The contractor shall provide services in accordance with the terms and conditions of this contract as requested by the authorized government representative(s) designated in writing by the COR and/or CO in accordance with the procedures specified within this PWS for the following location(s) but not limited to:

Fort Wayne VAMC 2121 Lake Ave Fort Wayne IN. 46835 Annex Fort Wayne 2500 E. State Blvd.

Fort Wayne IN. 46805

Marion VAMC 1700 E.38th Street Marion IN. 46953 Peru (Hoosier Clinic) CBOC 1496 West Hoosier Blvd Peru IN. 46970

Muncie CBOC 3401 N Morrison Rd Muncie IN. 47303

4.8. Security Requirements and Background Checks: All contractor employees shall comply with the security and background check requirements required by Federal, State, Local and the Department of Veterans Affairs to perform service in support of the identified VA medical facilities.

4.8.1. VAMC/VAACC Identification Badges: The contractor shall ensure that all personnel obtain VAMC/VAACC identification badges from the each VAMC/VAACC security personnel office as appropriate in compliance with all federal and local VAMC/VAACC facility policies.

4.8.2. PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.8.3. SECURITY REQUIREMENTS: The contractor, contractor personnel, prime contractor’s subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

4.8.4. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

4.8.5. The prime contractor or prime contractor for the subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

4.8.6. All contractors, their subcontractors, and their third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors shall be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

4.8.7. A background investigation (BI) is not required per VA Information and Information System Security/Privacy Requirements for IT Contracts dated August 2008 if the following exception applies for contractor personnel with limited and intermittent access to equipment connected to facility networks on which limited VA sensitive information may reside, including medical equipment contractors who install, maintain, and repair networked medical equipment such as CT scanners, EKG systems, ICU monitoring, etc. In this case, Veterans Health Administration facilities shall have a duly executed VA Business Associate Agreement (BAA) in place with the vendor in accordance with VHA Handbook 1600.1, Business Associates, to assure compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) in addition to the contract. Contractor personnel, if on site, shall be escorted by VA IT Staff.

5. Contracting Officer’s Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.

6. Personnel Roster: Not later than ten calendar days after notification of award prior to commencement of any services, the contractor shall provide a list of all personnel that will perform services under this contract to include copies of their work schedules, and information regarding a contact person for this contract to the Contracting Officer (CO). Thereafter, any changes to the personnel roster of the contractor shall be submitted to the CO, COR, and VA Police to include all authorized government representative(s) designated in writing by the COR and/or CO within 24 hours of any change in staff.

7. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

7.1 General: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform all services under this contract as defined in this PWS and in accordance with the terms and conditions of this contract.

7.2 Materials, Supplies and Equipment: The contractor shall furnish all material, supplies and equipment required to perform work under this contract. The contractor shall NOT be permitted to borrow medical equipment from the medical facilities. The contractor shall at no time and under any circumstances exchange supplies and/or equipment with VA. The prices quoted in the PRICE/COST SCHEDULE shall be inclusive of consumables.

7.2.1. The contractor shall also be responsible for verifying and correcting any software configuration errors within the LENELS2 system including but not limited to the LENELS2 platform software on the VA owned virtual server and the SQL database.

7.2.2. The contractor shall ensure compliance with Version 8 PIV cards.

7.3. REMOTE SYSTEM ACCESS: The contractor shall provide on-site technical support as the main method of providing support. The contractor shall only remotely access the other sites listed in this document, from either the Fort Wayne Hospital or Marion Hospital. In addition, the contractor shall provide software sustainment to client computers located at the locations listed in this document through on-site services.

7.4. SYSTEM SOFTWARE AND LICENSING: The contractor shall update all existing LENELS2 system software and licenses (including SSA’s) to keep the system current and operating properly. Any new software or licenses that may be required will be installed and maintained by the contractor. After each software upgrade, the contractor will be required to verify proper operation of the card readers (including both campuses and any areas added in future projects or MODs to the contract)

7.4.1. See Appendix #1 for a list of the current locations of installed PACS systems and software. This list may change as needed by the government when new readers have been installed. Installation of new readers is not covered under this contract.

8. SECURITY REQUIREMENTS: The C&A requirements do not apply, and a Security Accreditation Package is not required.

9. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS.

9.1. Record Retention & Storage:

· Federal Records related to this contract, regardless of medium, shall be created, maintained, and dispositioned in accordance with the VHA Records Control Schedule (RCS) 10-1, General Records Schedule (GRS) or another NARA-approved records schedule, if applicable.

· Federal Records shall be stored per the National Archives & Records Administration (NARA) Facility Standards for Records Storage, as described in 36 Code of Federal Regulations (CFR) 1234.

10. INVOICING PROCEDURES, BILLING RATES AND MANDATORY REPORTS: The contractor shall comply with the terms and conditions established in this contract for invoicing procedures, billing rates and mandatory reports which shall include the following:

10.1. Invoicing Procedures: The contractor shall submit invoices only upon completion of work authorized by a government representative designated by the Contracting Officer in writing. The contractor shall only invoice for authorized work completed not-to-exceed (NTE) the amounts established in the SCHEDULE OF SERVICES – PRICE SCHEDULE for this contract. The contractor shall ensure all invoices reference the following information to be considered for payment by the government:

· Contract Number

· Purchase Order (PO) Number

· Location(s) where work was performed.

· Actual quantity of authorized work completed by Contract Line-Item Number (CLIN)

· Date(s) work, that is being billed for, was performed.

· Other information requested by the CO or authorized government technical representative(s) designated in writing by the CO.

10.2. Billing Rates: The contractor shall submit all invoices in accordance with the terms and conditions of this contract at the rates specified in the PRICE/COST SCHEDULE which shall be priced as all-inclusive of all costs required to perform services under this contract summarized as follows:

10.2.1 All Inclusive Pricing | Fully Burdened: All rates established in the PRICE/COST SCHEDULE shall be priced by the contractor as fully burdened (or fully inclusive) of all costs required to perform services under this contract such as overhead, general, and administrative (G&A) costs, indirect costs, and other direct costs (ODCs) to include all ferry, bridge, tunnel, or road toll charges.

10.2.2 No Long-Distance Phone Charges Authorized: If the contractor’s place of business is located beyond the local telephone call zone of the VA Medical Center, the contractor ensure that a toll-free number is always available for accepting the VA phone calls and faxes.

10.2.3 No Hotel Charges Authorized: Reimbursement for contractor employees that stay in a hotel will not be authorized.

10.2.4 No Toll Charges: It is agreed and understood that the prices quoted in the SCHEDULE OF SERVICES – PRICE/COST SCHEDULE do not include any ferry, bridge, tunnel, or road toll charges.

10.3. Mandatory Reports | Ad Hoc Reports and Data Calls: The contractor shall provide ad hoc reports and respond to data calls on an as needed basis as requested by either the COR or CO.

11. EMPLOYEE STANDARDS AND CERTIFICATION REQUIREMENTS: All services performed by contractor employees under this contract shall comply with all applicable Federal, State, Local and Department of Veterans Affairs requirements which to include following additional requirements:

11.1. Only those LENELS2 certified contractors may perform required services under this contract. On each visit, the qualified contractor employee(s) shall report to the COR or his/her designee prior to performing any work.

12. APPLICABLE PUBLICATIONS, CERTIFICATIONS AND OTHER REQUIREMENTS: The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures to include Federal, State, Local and Department of Veterans Affairs policies.

Reader Locations

FW B1 1ST FL 100A VESTIBULE

FW B1 1ST FL 1-ST1E

FW B1 1ST FL 1-ST1A

FW B1 1ST FL RM 117A

FW B1 1ST FL RM 117B

FW B1 1ST FL RM C1A

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FW B1 1ST FL C1B

FW B1 1ST FL C2A

FW B1 1ST FL C2B

FW B1 1ST FL RM 135B

FW B1 1ST FL RM 136B

FW B1 1ST FL RM 137B

FW B1 1ST FL RM 138B

FW B1 1ST FL RM 139B

FW B1 1ST FL RM 141 MED RM

FW B1 1ST FL RM 142B

FW B1 1ST FL RM 143B

FW B1 1ST FL RM 144B

FW B1 1ST FL 1-ST2

FW B1 1ST FL 1E-4

FW B1 1ST RM 158A

FW B1 1ST RM 158B

FW B1 1ST RM 157B

FW B1 1ST RM 156B

FW B1 1ST RM 155B

FW B1 1ST RM 154A

FW B1 1ST RM 154B

FW B1 1ST RM 153B

FW B1 1ST RM 152B

FW B1 1ST 148

FW B1 1ST 1E-3

FW B1 1ST 1-B-ST3

FW B1 1ST RM 168

FW B8 OIT RM 102

FW B8 108A

FW B8 108B

FW B8 108C

FW B8 108D

FW B8 RM 116

FW B8 MAIN ENTRANCE

FW B8 NORTH-EAST ENTRANCE

FW SOUTH-WEST ENTRANCE

FW EAST HALLWAY

FW WEST HALLWAY

FW RECEPTION RM 135