36C25026Q0187.docx
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- Solicitation number
- 36C25026Q0187
About this file
This special notice is a sole-source procurement by the Department of Veterans Affairs (VA) Detroit Medical Center for Phigenics Patented Water Monitoring Services and Equipment Maintenance/Repair. The VA Network Contracting Office 10 intends to award a contract directly to Phigenics LLC of Warrenville, IL, for their proprietary water monitoring systems, including multiple equipment types such as PWA Base and Advanced Monitoring Systems, Secondary Disinfection Systems, and associated web-based data management services like phiMetrics and phiAnalytics.
The solicitation (36C25026Q0187) is being conducted under FAR 6.302-1(a)(2) for "only one responsible source," with Phigenics identified as the Original Equipment Manufacturer and sole proprietor of their specialized water monitoring technology. The NAICS code is 541380 with a small business size standard of $19.0 million. Interested parties may submit a response demonstrating capability to meet requirements by January 9, 2026, at 10:00 AM Eastern Time, though the VA retains sole discretion to determine whether to compete the procurement after reviewing submissions.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Phigenics Patented Water Monitoring Services & Equipment Maintenance/Repair - Detroit VA Notice of Intent to Awd Sole-Source |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 48105 |
| SOLICITATION NUMBER* |
| 36C25026Q0187 |
| RESPONSE DATE/TIME/ZONE |
| 01-09-2026 10:00 AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| B533 |
| NAICS CODE* |
| 541380 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105
POINT OF CONTACT*
Contracting Officer Jeannie Ortiz jeanne.ortiz@va.gov
NO PHONE CALLS ACCEPTED
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
DEPARTMENT OF VETERANS AFFAIRS
VETERANS HEALTH ADMINISTRATION
December 18, 2025
SPECIAL NOTICE – NOTICE OF INTENT TO SOLE-SOURCE
GE Optima 660 CT Scanner – Maintenance & Repairs
36C25026Q0187
The Detroit VA Medical Center (VAMC) requires Phigenics Continuous Water Monitoring Services and System Maintenance & Repairs.
Network Contracting Office (NCO) 10 intends to issue a sole-source solicitation to Phigenics, LLC, 3S701 West Avenue, Warrenville, IL 60555, for patented water monitoring services and maintenance and repair of the multiple Phigenics monitoring and disinfection systems. Phigenics is the Original Equipment Manufacturer (OEM) and sole proprietor for Phigenics equipment and services under this requirement.
Per Phigenics’ proprietary letter, “Phigenics is the sole proprietor for the Potable Water Analytics systems as well as the web-based data management system phiMetrics, and is exclusively authorized to repair/maintain/service the following equipment and associated services:
Equipment
• WME-1075 PWA Base Monitoring System 2.0
• WME-1080 PWA Base Monitoring System Hot and Cold 2.0
• WME-1175 PWA Advanced Monitoring System 2.
• WME-1525 PWA Base Secondary Disinfection System 2.0
• WME-1625 PWA Advanced Secondary Disinfection System 2.0
Services
• WMS-300 Water Management Program Survey (developed and operated with WMS-500/WMS-520)
• WMS-350 Water Management Program (developed and operated with WMS-500/WMS-520)
• WMS-500 phiMetrics - Web based Data Management Service
• WMS-520 phiAnalytics – Web-based Data Management Service
• WMS-1075 PWA Base Monitoring System Service 2.0
• WMS-1080 PWA Base Monitoring System Hot and Cold Service 2.0
• WMS-1175 PWA Advanced Monitoring System Service 2.0
• WMS-1525 PWA Base Secondary Disinfection System Service 2.0
• WMS-1625 PWA Advanced Secondary Disinfection System Service 2.0
Phigenics Validation Test (PVT) Legionella and Total Heterotrophic Aerobic Bacteria (THAB) both use our patented TimeZero test method for quantitative measurement of viable Legionella and total heterotrophic aerobic bacteria. The uses, compositions and methods for both testing products are registered in three U.S. Patents: USPTO Nos. 7,939,314; 7,935,521; and 7,901,932.”
This procurement, therefore, is being conducted in accordance with FAR 6.302-1(a)(2), “only one responsible source and no other supplies or services will satisfy agency requirements.” The NAICS code for this procurement is 541380, and the Small Business Administration Size Standard is $19.0 Million.
This Notice of Intent is not a request for competitive quotes. No solicitation document is available and telephone requests will not be accepted. However, any responsible source who believes it is capable of fully meeting the requirements may submit a quote, which may be considered by the agency, only if received by the closing date and time of this notice. Any response to this notice must show clear and convincing evidence that the responding company can meet the requirements of the Government. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.
Responses to this notice are due no later than Friday, January 9, 2026, at 10:00 a.m., Eastern Time, to Jeannie Ortiz, Contracting Officer, via email at jeanne.ortiz@va.gov.
| *= Required Field |
| Special Notice |
Special Notice
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