36C25026Q0130.docx
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- Solicitation number
- 36C25026Q0130
About this file
This document is a Special Notice of Intent to Sole Source for the Department of Veterans Affairs (VA). The VA Network Contracting Office 10 intends to award a sole source, firm-fixed price purchase order to Sun Nuclear Corp for an IC (Ion Chamber) Profiler Beam Scanning System to support radiation therapy quality assurance activities at the VA Ann Arbor Healthcare System. The system is specifically required for routine QA, beam tuning, and performance verification of linear accelerators, with key technical requirements including compatibility with Varian LINACs, detector spatial resolution of < 5 mm, and system accuracy meeting AAPM TG-142 recommendations.
The solicitation details include a response deadline of 11-17-2025 at 10:00 AM Eastern Time, with the contract falling under NAICS Code 334519 (Other Measuring and Controlling Device Manufacturing) and a business size standard of 600 employees. The VA argues that sole sourcing to Sun Nuclear Corp is necessary to avoid risks of incompatible components, infrastructure modifications, testing delays, and potential interruption of clinical care. Interested parties may submit capability statements to Contracting Officer Percy Johnson via email by 10:00 AM Eastern Time on 11-24-2025, with the government retaining sole discretion on competition determination.
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Text version
Special Notice Special Notice
| SUBJECT* |
| IC PROFILER Beam-Ann Arbor Notice of Intent to Sole Source |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 43219-1834 |
| SOLICITATION NUMBER* |
| 36C25026Q0130 |
| RESPONSE DATE/TIME/ZONE |
| 11-17-2025 10:00AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 334519 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 10
420 North James Road Columbus OH 43219-1834
POINT OF CONTACT*
Contracting Officer Percy Johnson percy.johnson2@va.gov
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Agency Homepage |
| AGENCY CONTACT’S EMAIL ADDRESS |
| percy.johnson2@va.gov |
| EMAIL DESCRIPTION |
| Contracting Officer |
DESCRIPTION
INTENT TO SOLE SOURCE
The Department of Veterans Affairs, VHA Regional Procurement Office Central, Network Contracting Office 10, intends to enter into a sole source procurement for an IC (Ion Chamber) Profiler Beam Scanning System, including delivery, installation, and training, to support radiation therapy quality assurance (QA) activities within Radiation Oncology at the VA Ann Arbor Healthcare System. The Department of Veterans Affairs intends to award a sole source, firm-fixed price purchase order to Sun Nuclear Corp, 425 Pineda Ct STE A, Melbourne, FL 32940. The associated North American Industry Classification System (NAICS) Code is 334519- Other Measuring and Controlling Device Manufacturing, and the Business Size Standard is 600 Employees.
The Sun Nuclear IC Profiler Beam Scanning System is required for routine quality assurance (QA), beam tuning, and performance verification of linear accelerators (linacs) in the Radiation Oncology Department. This device will enhance the facility’s capability to meet mandatory compliance standards and ensure optimal and safe treatment delivery to Veterans receiving radiation therapy.
The Radiation Oncology Department requires accurate, real-time beam profile measurements for photon and electron beams, ensuring optimal operation and safety of radiation therapy equipment in accordance with AAPM Task Group recommendations.
The IC Profiler shall measure beam profiles for photon and electron energies consistent with the facility’s treatment equipment. The system shall include compatibility with Varian LINACs. Detector spatial resolution shall be < 5 mm. System accuracy shall meet or exceed American Association of Physicist in Medicine (AAPM) TG-142 recommendations.
Engaging a different vendor would introduce the risk of incompatible components, require significant infrastructure modification, delay testing validation, and potentially interrupt clinical care. The sole source procurement of a compatible system from Sun Nuclear Corp ensures compliance, minimizes disruption, and avoids additional training costs.
This notice satisfies the requirement at FAR 5.201(b)(1) to publicize the proposed contract action. This notice of intent is not a request for competitive proposals or quotes. Interested parties may identify their interest and capability to respond to the requirement. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.
Interested persons may identify their interests and capability to respond to this requirement no later than 10:00 AM Eastern Time, Monday, November 24, 2025. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to meet the subject requirement. This information shall be provided at no cost or obligation to the Government.
Interest/capability statements shall be submitted to the Contracting Officer, Percy Johnson, via e-mail atpercy.johnson2@va.gov. Telephone inquiries will not be accepted.
| *= Required Field |
| Special Notice |
Special Notice
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