36C25026Q0117.docx

36C25026Q0117

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1

IS

ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

583-26-1-630-0002 36C25026Q0117 12-19-2025 Kait Nachtrab (734)800-7355 01-12-2026 17:00

EST

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 X X 541990 $19.5 Million N/A X Department of Veterans Affair Indianapolis VA Medical Center 1481 West 10th Street Indianapolis IN 46201 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105

See invoicing website at:

http://www.tungsten-network.com/ customer-campaigns/veteransaffairs

See CONTINUATION Page The Richard L. Roudebush Veterans Affairs Medical Center is looking for a qualified vendor to provide inspection services of multiple underground storage tanks (UST) and aboveground storage tanks (AST).

Acquisition shall result in a FFP contract with options.

Service Contract Labor Standards apply under wage determination 2015-4787.

This acquisition shall be conducted using the procedures with FAR Part 12.

A site visit will be offered on 01/06/26 - if interested, please contact kaitlin.nachtrab@va.gov for details.

Questions regarding this solicitation must be submitted by 12PM EST on 01/07/26 and will only be accepted via email to kaitlin.nachtrab@va.gov.

All quotes must be submitted by 5PM EST on 01/12/2026.

See CONTINUATION Page X X One(1)

KRISTINA L. PEART

Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration will be handled by the following individuals:

a. Contractor:

Contractor Name

Contractor Address

Contractor Main Phone

Contractor Fax

Contractor Primary POC

Contractor Primary POC Title

Contractor Primary POC Phone

Contractor Primary POC Email

SAM ID Number

Tax ID Number

Business Size

b. Government:

Network Contracting Office (NCO) 10 24 Frank Lloyd Wright Drive Lobby M, Suite 2200 Ann Arbor, MI 48105

Network Contracting Office (NCO) 10 24 Frank Lloyd Wright Drive Lobby M, Suite 2200 Ann Arbor, MI 48105

2. Contractor Remittance Address: All payments by the Government to the contractor will be made in accordance with:

3. Invoices: Invoices shall be submitted in arrears:

4. Government Invoice Address: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. SUBMISSION OF OFFER:

a. Offerors must complete and return ALL the following REQUIRED documents:

1.) Blocks 17 (a) and 30 (a-c) of SF 1449 2.) B.1 Contract Administration Data 3.) The Price/Cost Schedule, Section B 4.) Submit copy of SAM record showing active Representations and Certifications at time of submission of offer.

5.) All certifications and documentation required within 52.212-2(a) Evaluation Factors.

Information shall be received by the date and time specified in Block 8 of SF 1449 in order to be considered for award.

b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database upon offer submission and prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror shall be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.

c. Simplified Acquisition Procedures of FAR Part 12 are being used to conduct this procurement.

d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

6. Secure Fax: All faxes regarding this contract shall contain the following on the coversheet:

This fax is intended only for the use of the person or office to which it is addressed and may contain information that is privileged, confidential, or protected by law. All others are hereby notified that the receipt of this fax does not waive any applicable privilege or exemption for disclosure and that any dissemination, distribution, or copying of this communication is prohibited. If you have received this fax in error, please notify this office immediately at the telephone number listed above.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 ELECTRONIC INVOICE SUBMISSION AND INVOICING

VENDOR ELECTRONIC INVOICE SUBMISSION REQUIREMENTS AND METHODS

E-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to website: https://www.tungsten-network.com/customer-campaigns/veteransaffairs to enroll in the program and begin submitting the electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI website is: http://www.x12.org

1. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

2. Tungsten e-Invoice Setup Information: 1-877-489-6135

2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

2. FSC e-Invoice Contact Information: 1-877-353-9791

2. FSC e-Invoice email: vafsccshd@va.gov

BILLING AND INVOICING

1. In accordance with this contract, all services shall be billed in arrears monthly.

2. Contractor shall only bill for services and for line-items delivered.

3. A proper invoice that is submitted for payment; shall be accepted and certified for payment if:

i. Monthly invoice is submitted in arrears, no later than the 20th business day of the following month that services were rendered.

ii. Invoice contains in addition to the information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4(g) the following information:

a. Name and Address of the Contractor

b. Invoice Date and Invoice Number

c. Contract Number

d. Contract Order Number

e. Purchase Order Number

f. Date Range of Services Provided

g. Description of Services Provided

h. Line/Sub-Line Item number(s) of services provided

i. Quantity of each Line/Sub-Line Item

j. Unit Rate for each Line/Sub-Line Item

k. Total Cost for each Line/Sub-Line Item

l. Total Invoice Cost

4. The Certifying Official will confirm the information in the submitted invoice to the contract and invoice to ensure it is correct and valid.

i. If the invoice submitted is not a proper invoice, the certifying official shall refuse the invoice with a detailed statement as to why the invoice was refused.

ii. Contractor shall make corrections and resubmit using a separate invoice number, notating the invoice number it is replacing.

B.3 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts and contracts that exceed $350,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Sea Logistics Center in Portsmouth, New Hampshire. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $350,000.00 requires a CPARs evaluation. A government Focal Point will register your contract within 30 days after award and, at that time, you will receive and email message with a User ID (to be used when reviewing evaluations). Additional information regarding the evaluation process can be found at www.cpars.gov or if you have any questions, you may contact the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have 60 days to submit any comments and re-assign the report to the CO.

Failure for the contractor’s representative to respond to the evaluation within those 60 days will result in the governments evaluation being placed on file in the database with a statement that the contractor failed to respond. The Contractor’s representative will be locked out of the evaluation and may no longer send comments.

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE YEAR - Contractor shall provide all necessary labor, equipment and supervision necessary to inspect Underground Storage Tanks (UST) and Aboveground Storage Tanks (AST) at the Richard L. Roudebush VAMC Contract Period: Base POP Begin: 02-01-2026 POP End: 01-31-2027 PRINCIPAL NAICS CODE: 541990 - All Other Professional, Scientific, and Technical Services PRODUCT/SERVICE CODE: H199 - Quality Control - Miscellaneous

OPTION YEAR I - Contractor shall provide all necessary labor, equipment and supervision necessary to inspect Underground Storage Tanks (UST) and Aboveground Storage Tanks (AST) at the Richard L. Roudebush VAMC Contract Period: Option 1 POP Begin: 02-01-2027 POP End: 01-31-2028

OPTION YEAR II - Contractor shall provide all necessary labor, equipment and supervision necessary to inspect Underground Storage Tanks (UST) and Aboveground Storage Tanks (AST) at the Richard L. Roudebush VAMC Contract Period: Option 2 POP Begin: 02-01-2028 POP End: 01-31-2029

OPTION YEAR III - Contractor shall provide all necessary labor, equipment and supervision necessary to inspect Underground Storage Tanks (UST) and Aboveground Storage Tanks (AST) at the Richard L. Roudebush VAMC Contract Period: Option 3 POP Begin: 02-01-2029 POP End: 01-31-2030

OPTION YEAR IV - Contractor shall provide all necessary labor, equipment and supervision necessary to inspect Underground Storage Tanks (UST) and Aboveground Storage Tanks (AST) at the Richard L. Roudebush VAMC Contract Period: Option 4 POP Begin: 02-01-2030 POP End: 01-31-2031

Base Year

Option Year One (1)

Option Year Two (2)

Option Year Three (3)

Option Year Four (4)

Aggregate Total (Base + Options, if exercised)

36C25026Q0117

Page 1 of Page 1 of

B.5 STATEMENT OF WORK

Indianapolis VAMC Underground Storage Tank (UST) / Aboveground Storage Tank (AST) Inspection

GENERAL:

Contractor shall provide all labor, tools, equipment, material, and supervision necessary to at the Indianapolis VA Medical Center, located at 1481 W 10th Street Indianapolis IN 46201. All prospective bidders are encouraged to make site visit to verify existing conditions.

CONFORMANCE STANDARDS:

All services provided under this contract must be performed in conformance with applicable Local, State, and Federal codes, rules, and regulations (e.g. the Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), and Equipment Manufacturer Standards and Industry Codes / Standards, etc.).

SERVICE HOURS:

All Work to be done during normal business hours. Monday through Friday from 0800 – 1630. Contractor is required to check in and out with the Contract COR (Facility GEMS Manger) or Contract Project Manager (Facility Electric Shop Supervisor).

SERVICES REQUIRED:

Reference Table 1– Services required for the Indianapolis VAMC UST / AST Scope of Work (SOW) (see pages 3 – 13).

This table outlines twenty (20) specific services required by the Indianapolis VAMC.

TANK INVENTORY (EQUIPMENT INCLUDED IN SERVICE CONTRACT):

Reference Table 2 – UST Overview – Indianapolis VAMC, for an overview of all Indianapolis VAMC USTs (see page 14). Reference Table 3 – AST Overview – Indianapolis VAMC, for an overview of all Indianapolis VAMC ASTs (see page 15).

CONTRACTOR REQUIREMENTS:

1) Contractor shall perform work in a professional manner and follow applicable UST and AST compliance requirements (i.e., 329 IAC 9 – Underground Storage Tanks; Indiana Department of Environmental Management (IDEM) Report of Aboveground Storage Tanks Rules and Regulations Pursuant to SEA 312 – November 2015; Environmental Protection Agency Musts for USTs – November 2015; 40 CFR 280 – Technical Standards and Corrective Action Requirements for Owners and Operators of USTs

2) Contractor must be licensed/certified by the State of Indiana (i.e., in accordance with 329 IAC 9 for UST testing and cathodic protection) copy of license/certification must be provided.

3) Contractor shall check in with VAMC at time of arrival and checkout as defined in service hours.

4) Contractor to complete the VA Vendor Credentialing process and have all employees working on VA property badged with VA contractor badges through Police Services before beginning any work at the VA. All contractors shall wear VA Contractor Badges at all times during while onsite

5) Contractor shall be required to follow all Infection Control Risk Assessment (ICRA) requirements set forth by the infection control staff. Please see attached Indianapolis VAMC ICRA Matrix of Precautions document for further information. Contact the COR if any service work would need to obtain an Infection Control Construction Permit.

6) Contractor to remove all trash and debris at the completion of job. The work area is to be kept clean at all times.

7) The Contractor shall furnish all parts as necessary to complete all tests.

NOTE:

If additional work outside the scope of this contract is determined to be required, contractor must notify and obtain approval from CO prior to the performance of any additional work.

In the event that UST(s) and/or AST(s) systems or the systems that monitor these UST(s) and/or AST(s) are replaced (due to malfunction or the determination is made that these UST(s) and/or AST(s) have reached the end of their life expectancy), a contract modification will be made to accurately reflect the maintenance and service of the facilities UST(s) and AST(s).

PAYMENT FOR SERVICES:

Invoices will be paid in arrears on a monthly basis upon completion of the services. Each invoice must include VA purchase order number, and invoice number and the month of the service being invoiced.

SECURITY REQUIREMENTS:

The Contractor’s employees shall wear visible identification and company uniforms approved by the COR at all times while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section or from the COR. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

The C&A requirements do not apply and a Security Accreditation Package is not required.

Table 1 – Services Required for the Indianapolis VAMC UST / AST Scope of Work

Tank (s)

USTs 1, 3, 4

(Sti-P3 USTs) Corrosion Protection

Contractor shall perform cathodic testing (Sacrificial Anode System) on applicable tank(s).

a) Contractor must be a qualified cathodic protection tester (i.e. in accordance with 329 IAC 9-10) – contractor shall state “Qualified Cathodic Protection Tester, IAW 329 IAC 9-10)” on all service related documents where work is done on cathodic systems.

b) Contractor shall review the cathodic protection system’s design: location of tanks, lines, anodes, testing locations, and structure to soil potential readings.

c) Contractor shall review previous cathodic protection system test: tank to soil potential readings, test locations, and previous inspectors’ comments and observations.

d) Contractor shall test the system(s) (In accordance with the standards outlined in 40 CFR 280) for electrical continuity in accordance with a code of practice developed by a nationally recognized association: tanks, product lines, flex connectors, vent lines, conduit and other tank system equipment.

e) Contractor shall conduct structure-to-soil potentials on all protected tanks, piping, and flex connectors at a minimum of three per tank: one along the centerline, and one at either end. For each product line, tested above piping at the ends and middle (away from anode locations). Conduct additional tests on long piping runs.

f) Contractor shall provide written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service; report shall include a description of how items a) through e) above were completed.

Base Year (within 90 days from contract award) and Option Year (3) and within 6 months of installation and within 6 months of any repairs to the UST system

NOTE: In the event that a reading of -875 mV or lesser negative value is recorded with testing being conducted above the structure, on any type of corrosion protection system, then annual testing will be required thereafter as long as the system does not fall below -850 mV. Readings below -850 mV constitute a FAILED Test.

Federal Citations Related to this Service/Activity:

· 40 CFR 280.20(a)

· 40 CFR 280.20(b)

· 40 CFR 280.31(a)(b)

· 40 CFR 280.70(a)

Tank (s)

1, 3, 4

(Sti-P3 UST Tanks) Corrosion Protection

Contractor shall conduct fuel temperature testing on applicable tank(s). Sti-P3 tanks are warranted for max operating temperature of 120 degrees Fahrenheit.

a) Contractor shall test fuel temperature per manufacture instructions and indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Federal Citations Related to this Service/Activity:

· 40 CFR 280.40(a)(2)

All ASTs Leak and Release Detection

Contractor shall perform a tank tightness test (in accordance with an EPA approved method: e.g. precision, volumetric or nonvolumetric) on applicable tank(s).

a) Contractor shall perform a tank tightness test on applicable tanks.

· The tightness test method must be able to detect a leak at least as small as 0.1 gallon per hour with certain probabilities of detection and of false alarm.

b) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

c) All AST tanks shall be inspected per the following requirements from the most recent edition: “Standard for the Inspection of Above Ground Storage Tanks” (Author: Steel Tank Institute)

Annually

· 40 CFR 280.43(c)

Leak and Release Detection

Contractor shall determine if Leak Detection Equipment (i.e. Veeder Root TLS 450) is certified for the types of tanks, piping, and stored contents on which the release detection system is used and meets minimum performance standards, with the probability of detection and probability of false alarm. Most manufacturers have their Leak Detection devices tested and certified by a third party to verify that their equipment meets specific performance requirements set by regulatory agencies.

a) Contractor shall evaluate the facilities Leak Detection Equipment and provide documentation in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Base Year (within 90 days from contract award) and during any UST system change or upgrade

· 40 CFR 280.40(a)(3)

Tank (s)

Leak and Release Detection

Contractor shall service all the ATG system components according to the manufacturer’s service instructions, as outlined below:

a) Contractor shall evaluate Veeder Root Mag Probe and sensor maintenance:

· Check the sensor is resting firmly on bottom of monitored pan/sump.

· Replace probe and mag sensor cables (refer to Veeder Root literature for more info)

· Verify epoxy kits have been installed on field wiring.

b) Contractor shall evaluate Containment Sump and Piping Sump Sensor (including dispenser pan):

1. Inspect sensors to verify floats move freely (float type only).

1. Turn sensor upside down to verify the monitor liquid alarm is activated (float type only).

1. Inspect sensor cable for any cracking or damage.

1. Verify sensor is firmly secured in an upright position on the bottom of the pan (solid state only)

1. Verify epoxy kits have been installed on field wiring.

1. Replace sump or piping sensor cables if cracked or damaged.

1. Mag probes only - inspect floats and probe shaft for any residue build up. Clean with mineral spirits as necessary.

c) Contractor shall perform an annual “Walkthrough Inspection” of all UST containment sumps. The inspection should include the following:

· Visually check for damage, leaks to the containment area, and releases to the environment

· Remove liquid from containment sumps

· Remove Debris

· For double-walled sumps with interstitial monitoring, check for leaks in the interstitial area.

d) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Federal Citations and other Information Related to this Service/Activity:

· Veeder Root Service / Maintenance Manuals

Tank (s)

(via TLS-450 ATG) Leak and Release Detection

Contractor shall perform an annual release detection system test on all release detection equipment (e.g. probes, sensors, etc.).

a) Confirm proper settings are applied to the ATG (In Accordance With TLS-450 Setup and Operation Manual – 577013-940).

b) Perform self-diagnosis test on the ATG system.

c) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Federal Citations and other Information Related to this Service/Activity:

· Veeder Root Service / Maintenance Manuals

Contractor shall check for deflection (deflection is a measure of the roundness of your tank).

a) Deflection evaluation. FRP tanks are made from materials considered to be sensitive to flexing, over deflection may result in cracking and a leak. Allowable deflections vary with tank diameters and may be measured by following the manufacturer’s installation checklist.

b) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

c) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Base Year (within 90 days from contract award)

Utilize tank manufacture guidelines and recommendations from Industry Codes and Standards

Tank (s)

Contractor shall check tightness of tank 5 (jacketed tank) – between space of steel tank and secondary jacket.

a) Contractor shall check the jacketed steel tank to make sure the space between the steel tank and secondary jacket is tight. This space is known as the interstitial space or secondary containment area.

b) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Base Year (within 90 days from contract award)

· Utilize tank manufacture guidelines and recommendations from Industry Codes and Standards

Leak and Release Detection

Contractor shall evaluate Interstitial Monitoring (Including Sump Sensors).

a) Inspection shall include the following:

· Electrical junction boxes are intact and no obvious wire breaks are visible

· Sump sensor is present

· Sensor is positioned correctly

· There is no liquid or product present

· The lid has a tight seal and is securely fastened

· The sump is not damaged (A damaged sump would no longer hold product if a release occurs)

· Pipe boots are loose to allow for pipe's interstitial space to drain liquids into sump

b) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually and during any servicing

Federal Citations and other Information Related to this Service/Activity:

· 40 CFR 280.43(g)(1)

· 40 CFR 280.43(g)(2)

· 40 CFR 280.40(a)(2)

Tank (s)

1,3 & 4 Leak and Release Detection

Contractor shall conduct tightness testing of piping (American Suction Type).

a) Inspection shall include the following:

· Electrical junction boxes are intact and no obvious wire breaks are visible

· Sump sensor is present

· Sensor is positioned correctly

· There is no liquid or product present

· The lid has a tight seal and is securely fastened

· The sump is not damaged (A damaged sump would no longer hold product if a release occurs)

b) Contractor shall test containment sumps used for piping interstitial monitoring.

c) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Base Year (within 90 days from contract award) and Option Year (3)

Federal Citations and other Information Related to this Service/Activity:

· 40 CFR 280.44(a)

· 40 CFR280.42(b)(1)(i)

Contractor shall conduct piping inspection.

a) Verify epoxy kits have been installed on field wiring.

b) During or immediately after running a test (i.e. 3.0 gph self-test per Veeder Root console), visually inspect the flexible fuel lines for leakage and check flexible fuel control lines for any chafing or excessive corrosion.

c) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Federal Citations and other Information Related to this Service/Activity:

· 40 CFR 280.44(a)

· 40 CFR280.42(b)(1)(i)

Tank (s)

Leak and Release Detection

Contractor shall conduct tightness testing of piping (pressurized piping).

a) Contractor shall conduct line tightness testing (in accordance with an EPA approved method: e.g. precision, volumetric or nonvolumetric). This tightness testing must be conducted by a professional trained in performing line tightness testing or by using a permanently installed electronic system.

b) Contractor shall test containment sumps used for piping interstitial monitoring.

c) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Federal Citations and other Information Related to this Service/Activity

· 40 CFR 280.42(b)(1)(ii) 40 CFR 280.41(b)

Spill Protection & Overfill Control

Contractor shall conduct a visual inspection of spill bucket.

a) Contractor shall inspect the spill bucket for signs of wear, cracks, or holes and/or perform a hydrostatic test. Based on this inspection, the contractor may suggest a test to determine if the spill bucket is tight or needs repair or replacement.

b) Contractor shall test spill bucket(s) every three years for liquid tightness. The test must be conducted according to a code of practice or manufacturer’s instructions.

(Note: This spill bucket test would not be necessary if the UST system(S) had double walled spill bucket(S) and periodic interstitial monitoring occurred)

c) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually for item a)

Base Year (within 90 days from contract award) and Option Year (3) for item b)

Tank (s)

Spill Protection & Overfill Control

Contractor shall inspect automatic shutoff – drop tube.

a) Contractor shall review the drop tube assembly for abnormalities (rusty, bent, cracks or holes) especially at connections to tank and/or spill bucket. Confirm device is operational (unobstructed) and is installed at correct distance below the tank top as specified by the manufacturer. Consult Tank Chart for actual tank dimensions. The device shall shut off flow into the tank when the tank is no more than 95% full or alert the transfer operator when the tank is no more than 90% full by restricting flow into tank or triggering a high-level alarm.

b) Contractor shall inspect and test the overfill prevention equipment (i.e. OPW61SO Drop Tube Automatic Shutoff) according to a code of practice or manufacture’s instructions. the fill pipe drop tube to confirm flapper valve is present and that there are no obstructions in the drop tube that will prevent the device from operating (i.e., dip stick).

c) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Federal Citations and other Information Related to this Service/Activity

· 40 CFR 280.20(c)(1)(ii)

· 40 CFR 280.21(d)

Spill Protection & Overfill Control

Contractor shall inspect overfill alarm.

a) Contractor shall check the electronic overfill alarm to make sure that it is functioning properly and that the alarm activates when the fuel reaches 90% of the tank capacity or is within one minute of being overfilled. Accomplish by over-riding setup program to show tank capacity at +90%.

b) Contractor shall ensure that the alarm can be heard and/or seen from where the tank is fueled.

c) Contractor shall make sure that the electronic device and probe are operating properly.

d) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Federal Citations and other Information Related to this Service/Activity

· 40CFR280.20(c)(1)(ii)(B) 40 CFR 280.21(d)

Tank (s)

1,3,4,5 General Requirements

Contractor shall perform fuel filtration / decontamination of the fuel that meets field interpretation (Millipore Patch Test Standards) for diesel fuel to the following standards: ASTM D5185; ASTM D4737; ASTM D287; ASTM D86; ASTM D445; ASTM D2709; ASTM D6468; ASTM D2622; ASTM D3828; ASTM D6304C; ASTM D7689; ASTM D7346 standards. Note – The ASTM D975 tests omitted from the list above (ash percent, copper strip corrosion, lubricity, carbon residue, and conductivity), are not likely to change over time and can be verified with a certificate of analysis (COA) from fuel supplier.

a) Contractor shall perform fuel filtration / decontamination to ensure that there is no buildup of contamination in the bottom of the tank(s).

b) Contractor shall add a mircro-biocide fuel treatment (e.g. Amerstat 25) to control against bio-degradation.

c) Contractor shall provide documentation in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service that identifies the following information: background on service provided and results before and after fuel treatment – include chart that has the following columns: Tank ID, Tank Size, Chart Gallons, Water Before, Water After, Before Fuel Values and the After Fuel Values.

Annually

· Utilize tank manufacture guidelines and / or recommendations from Industry Codes and Standards

Dispensers and Emergency Shut-Offs

Contractor inspection of stand-alone dispenser and hose and nozzle components.

a) Contractor shall calibrate product dispensers according to local standards or to an accuracy of six cubic inches for every five gallons of product withdrawn.

b) Contractor shall open each dispenser and inspect all visible dispenser lines, fittings and couplings, and inspect the sump beneath the dispenser for any signs of leakage.

c) Contractor shall observe for obvious leaks, cracks, deformations and ensure breakaway is installed (i.e. in the hose and nozzle components).

d) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

· 40 CFR 280.43(a)(5)

Tank (s)

Dispensers and Emergency Shut-Offs

Contractor inspection of dispenser pan sensor (solid-state only), dispenser sump.

a) Contractor shall evaluate the following elements of the dispenser pan sensor:

· Inspect sensor cable for any cracking or damage

· Verify sensor is firmly secured in the upright position on the bottom of the pan

· Verify epoxy kits have been installed on field wiring

· Replace sensor cable if cracked or damaged

b) Contractor shall evaluate the following elements of the dispenser sump:

· Inspect shear valve. Assess unit is in place and properly anchored. Observe for obvious leaks

· Inspect sump. Assess sump is clean and empty. Note any signs of leaks.

· Ensure interstitial sensors if installed are positioned at the lowest portion

· Observe for obvious open electrical junction boxes or broken wiring

c) Contractor shall inspect emergency shut off to ensure it is accessible and has not obvious damage.

e) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Tank (s)

(via UST overview document) UST Overview Document

Contractor shall evaluate the accuracy of the UST Overview Document (i.e. Table 2 of this SOW).

a) Contractor shall evaluate the UST Overview Document and make the necessary adjustments so that the document reflects all UST information accurately (e.g. Tank and Pipe Information, Release Detection Method Utilized, Spill Protection and Overfill Control).

b) Contractor will indicate results in a written report (i.e. in PDF Format) which will be e-mailed to COR within ten business days from date of service.

Annually

Training Facility Personnel

Contractor shall conduct UST training for facility government employees.

a) Contractor shall provide training on the following elements of the UST program:

· Overview of the facility UST systems. This shall include discussion about each tank’s specifications (e.g. tank and pipe construction material, release detection utilized, spill protection, overfill control, etc.)

· Use instruction on the ATG (i.e. Veeder Root TLS 450).

b) UST Regulatory Overview (1 hour in length, PowerPoint Presentation, with handouts).

Annually

Table 2 – Underground Storage Tank (UST) Overview – Indianapolis VAMC Updated Last – 8/18/2022 See Note Below

Note: A-Wing South Dispenser UST # 2 is considered the split tank that is located on the east side of the split tank. The west side of the split tank is considered UST # 6.

Table 3 – Aboveground Storage Tank (ATS) Overview – Indianapolis VAMC Updated Last – 05/18/2021

Outside, South of Building 22

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand…