36C25026B0004_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25026B0004 X 10-20-2025 552-26-1-6976-0004 552-25-505 36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240 Email only, sent to contract specialist:

tiffany.rausch@va.gov No physical documents will be accepted

Tiffany Rausch 317-988-1521 Repair/Upgrade Medical Air, Gas, and Vacuum Systems - Project No. 552-25-505

The chosen contractor shall provide complete construction services including labor, materials, equipment, and supervision required to complete the subject project for the Dayton Veteran Affairs Medical Center located at 4100 W. Third Street, Dayton, OH 45428.

An organized pre-bid site visit is scheduled for October 29, 2025, at 1:00 pm. Participants will meet at 4100 W. Third Street, Dayton, OH 45428, Building B128, Room 133a.

The magnitude of construction for this project is estimated to be between $500,000 and $1,000,000.

The NAICS Code 236220 with a Size Standard of $45 million.

Bids will be accepted, via Email only, if received before the date/time specified in block 13a below.

Send bids to the email specified in block 8 above. Hand delivered and mailed bids/bonds will not be accepted.

This solicitation is 100% set aside for a Service-Disabled Veteran Owned Small Business. Only bids from VA-certified SDVOSBs in the Department of Veterans Affairs, Office of Small Disadvantaged Business Veterans Certification website (https://veterans.certify.sba.gov/) at time of bid submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 852.219-75(a)(1)(ii) "Limitations on Subcontracting..."(Jan 2023)(Deviation) located in the General Conditions section of this solicitation.

X X X 10:00

EST

11-19-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bid Amount:

Tax I.D.:

UEI:

Email Address:

552-3660162-6976-854200-2670-23NRNR001

36C250 Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240 Department of Veterans Affairs Financial Management System P O Box 149971 Austin TX 78714-9971 512-242-7300 N/A Luke A. Turner

VA-VHA-RPOC-2024-0076

Table of Contents

STATEMENT OF WORK

Background:

The annual medical gas inspection has revealed components of the Dayton VA Medical Center’s Medical Air/Gas Systems in buildings 310, 320, and 310, have exceeded their operating life expectancy and have numerous deficiencies requiring replacement and repairs. Many of the equipment items are obsolete and replacement parts are no longer available. Due to a failure in the medical air units in Building 320, the VA has installed temporary dryer components that require ongoing maintenance. Additionally, several compressors and pumps for B320 and B330, are exhibiting signs of imminent failure, such as loud motor operations and pump cylinder knocking. These system components are essential for the delivery of modern medical care. They provide patients with vital gases needed for respiratory support, pain management, anesthesia, and other treatments, ensuring patient safety, effective treatment, and comfort.

Scope:

The contractor shall provide all necessary material, labor, and supervision for the fallowing tasks:

Certifications: The contractor shall provide a third party ASSE 6020 certified inspector and a third party ASSE 6030 ASSE certified verifier per VA Directive 7515(1) for the inspections, and commissioning. All installers shall possess an ASSE 6010 certificate. The contractor shall provide a copy of all certifications to the COR.

Medical Air compressors: Replace medical air compressor units in buildings 320-1A131, 320-1B131, and 330-BC120. (Refer to exhibits 2, 3, and 4). Temporary units of minimum equivalent capacity of the existing units must be provided to ensure minimal interruptions during the replacement process.

Medical Vacuum Pump: Replace the medical vacuum pump unit in building 320-1B131. (Refer to exhibit 3). The contractor shall provide temporary unit of minimum equivalent capacity of the existing units to ensure minimal interruptions during the replacement process.

N2O & N2 Manifolds: Replace the Nitrous Oxide gas manifold and the Nitrogen gas manifold in building 310-1F148 and 149. (Refer to exhibit 1).

Replace 4 Master Alarm Panels. The alarm panel located in Bio-Med room -B330-BC123 shall be removed and replaced with new panel and relocated to room B330-BB102 for install as indicated on exhibit 4 drawings. (Refer to Exhibits 1, 3, 4, and 5).

Specific Tasks:

A. Replace medical air compressor unit and corresponding components in B320-1A131 and B320-1B131, with equivalent skid mounted, NFPA 99, 2024 compliant duplex oil-less scroll Medical Air unit, (460V-3 PH- 3 HP compressor). The Medical Air Unit shall have a minimum pressure rating of 120 PSIG discharge pressure. Dual desiccant air dryers with an integral demand‐based purge saving control. Each dryer individually sized per unit for peak demand and capable of producing a 10° F pressure dew point. High efficiency coalescing pre‐filter rated for 0.01 micron on each dryer with automatic drain and element change indicator. Particulate final line filters rated 0.01 micron on each dryer with element change indicator. The entire skid mounted unit will need to pass through the, approximately 34.75” clear span of frame, mechanical room door without removal of door frames. (Refer to Exhibits 2 and 3).

1. Correct piping materials shall be used to connect all components (copper, brass, or stainless steel). Remove all associated threaded fittings and nipples with NFPA 99, 2024 fittings.

2. A DN8 (NPS 1/4”) valve sample port shall be installed downstream of the main source shutoff valve to allow for sampling of medical air. (NFPA 99, 24 ED., 5.1.3.6.3.9(K)).

3. 1. All pressure-sending devices and main line pressure gauges downstream of the source valves shall be provided with gas-specific demand check fitting to facilitate service testing or replacement. Pressure switch and gauge are currently on Hansen fitting and shall be replaced. (NFPA 99, 24, Ed., 5.1.8.2.3)

B. Replace Medical Air Compressor Unit and corresponding components in B330-BC120 with equivalent skid mounted NFPA 99, 2024 compliant triplex oil-less scroll Medical Air unit. (460V -1PH- 10HP). The Medical Air Unit shall have a minimum pressure rating of 120 PSIG discharge pressure. Dual desiccant air dryers with an integral demand‐based purge saving control. Each dryer individually sized per unit for peak demand and capable of producing a 10° F pressure dew point. High efficiency coalescing pre‐filter rated for 0.01 micron on each dryer with automatic drain and element change indicator. Particulate final line filters rated 0.01 micron on each dryer with element change indicator. (Refer to exhibit 4)

1. All pressure-sending devices and main line pressure gauges downstream of the source valves shall be provided with gas-specific demand check fitting to facilitate service testing or replacement. Pressure switch and gauge are currently on Hansen fitting and shall be replaced. . (NFPA 99, 2024 Ed., 5.1.8.2.3 )

2. Correct piping materials shall be used to connect all components (copper, brass, or stainless steel). Remove all associated threaded fittings and nipples. (NFPA 99, 2024).

3. A DN8 (NPS 1/4”) valve sample port shall be installed downstream of the main source shutoff valve to allow for sampling of medical air. (NFPA 99,2024 ED., 5.1.3.6.3.9(K)).

C. Replace Medical Vacuum Unit with equivalent NFPA 99, 2024 compliant Duplex Claw Medical Vacuum Unit in building 320-1B131. Medical Vacuum Unit is required to maintain 19” Hg capacity and 21SCFM. The entire skid mounted unit will need to pass through the, approximately 34.75” clear span of frame, mechanical room door without removal of door frames. (Refer to Exhibits 2 and 3).

1. The vacuum exhaust is not piped with approved materials (Soft soldered) It is currently piped with Soft Solder and Soft Solder is not an approved material? (NFPA 99, 2024).

D. Replace obsolete Automatic Nitrous Oxide Medical Gas Manifolds and Nitrogen Medical Gas Manifolds in B310 with equivalent Automatic Medical Gas Changeover Manifolds that comply with NFPA-99-2024. (Refer to Exhibit 1 for locations)

E. Replace master alarm panels located in B310, B320, and B330 with equivalent alarm panels. Relocate the panel from B330-BC123 to BB102 and provide all connections to the panel for complete operating system.(Refer to Exhibit 1,3,4,5).

F. Provide inspection documentation for all replaced Medical Air/Gas Units, Nitrous Oxide Manifold, Nitrogen Manifold, and Alarm Panels as required by NFPA 99-2024.

G. Remove and dispose of all old equipment (i.e. compressor, vacuum units, and coordinating components). The B320 temporary dryer units shall be protected, preserved, and turned over to the VA. (Refer to exhibit 2 and 3)

Deliverables:

· Product Submittals

· Daily Status Reports

· OSHA and ASSE Certifications

· Project work schedule describing all phases of construction to include service interruptions and the durations of the interruptions.

· Third party inspections Certifications

· All third-party inspection documents.

· Shop drawings

· As builds

· Payrolls

· Waste Manifests

Performance Monitoring:

Daily walkthroughs shall be communicated and scheduled with the Contractor’s superintendent and the COR. Third party inspections and verifying shall be scheduled by the contractor and conducted by ASSE certified inspectors and a certified verifier. Inspection schedules shall be communicated to the COR.

Security Requirements:

All contractor employees shall be identified to the COR and are always to have flash badges worn on their person when on campus. (Refer to Section 01 00 00 General Requirements). Contractor employees are not to interfere with any staff or patients at this facility at any time.

Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

N/A

Other Pertinent Information or Special Considerations:

All work must be completed in accordance with the most recent edition of NFPA 99-2024 and the Veterans Affairs Master Construction Specifications provided with this solicitation.

Inspection and Acceptance Criteria:

A. Prior to construction, the General Contractor shall inspect the site in the presence of the COR to document existing conditions and field verify existing materials and sizes.

The contractor shall provide a third party ASSE 6020 certified inspector and a third party ASSE 6030 ASSE certified verifier per VA Directive 7515(1) for the inspections, and commissioning. All installers shall possess an ASSE 6010 certificate. The contractor shall provide a copy of all certifications to the COR

Health and Safety:

A. Contractors shall meet construction safety requirements, including those covered in the ISLM and ICRA provided with this solicitation. .

B. The site superintendent must have an Occupational Safety and Health Organization (OSHA) 30-hour construction safety card dated within 5 years. In addition, all Contractor personnel must have OSHA 10-hour construction safety training cards dated within the last 5 years. A copy of the cards must be submitted to the COR for their records.

C. The Contractor’s personnel shall follow applicable policies of the Dayton VAMC, to include policies concerning fire and disaster preparedness programs.

D. The Infection Control Risk Assessment (ICRA) will be discussed with the contractor in conjunction with the COR and Infection Control Officer prior to the start of construction.

E. The Contractor shall immediately correct any fire or safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor responsible for any delays/costs associated with the stop work.

Risk Control:

Provide temporary units of equivalent capacity of the existing units, to maintain operations during the replacement process. Any shutdown of the units shall be completed during the normal Saturday / Sunday weekend shut-down periods. This units cannot be out of service during normal working hours. The contractor shall coordinate all times / dates with the COR. All utilities disruptions shall be scheduled, approved, and coordinated with the COR. Contractor shall notify the COR, two weeks (minimum) prior to any utility disruption to allow the VA to make the preparations to prevent interruption of patient care.

Place of Performance:

4100 W. 3rd St. Dayton, OH 45428, Buildings: 310, 320, and 330

Period of Performance:

120 days from notice to proceed.

All work to be completed Monday-Friday 8:00am-4:00pm, excluding Federal holidays, unless medical necessity dictates after hours’ work and is approved by COR. Any interruption to the service will be completed during normal scheduled interruption hours. (The Government recognized US holidays are: New Year's Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Specifications:

The contractor shall refer to the Manufacture’s specifications, ASSE 6000, VA Directive 7515(1) and NFPA 99 for additional requirements pertaining to this project. The Master Construction Specifications listed below will be made available to the contractor.

PROJECT INFORMATION

BID MATERIALS: Offeror materials consist of Invitation for Bids forms and any issued Amendments which will be provided via email.

BID SUBMISSION: The following documents are to be included in the bid submission: one (1) original fully completed and signed SF 1442 Offer page, acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the original SF 1442 Offer page; one (1) original completed bid schedule if one is provided, otherwise bid amounts are entered in block 17 of the SF1442 Offer page; one (1) original completed/wet ink signed SF 24 Bid Bond (if required, see block 13B) of the SF1442 Solicitation page; Completed certification at 852.219-75, Limitations on Subcontracting; Completed Offerors are responsible for ensuring and verifying their bid and all required bid documents are received at the address designated in block 8 of the SF 1442 Solicitation and by the date and time specified in block 13A of the SF 1442 Solicitation (subject to amendment).

PROJECT TITLE AND NUMBER: Repair/Upgrade Medical Air, Gas, and Vacuum Systems #552-25-505

PROJECT LOCATION: Dayton VA Medical Center; 4100 W. Third Street, Dayton, OH 45428

TYPE CONSTRUCTION: Commercial and Institutional Building Construction

MAGNITUDE OF CONSTRUCTION: Between $500,000 and $1,000,000.

SMALL BUSINESS SIZE STANDARD: $45M

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

PERIOD OF PERFORMANCE: 120 calendar days from receipt of Notice to Proceed.

WAGE DETERMINATION: Department of Labor General Decision Number OH20250093 08/15/20025 is included as an attachment to solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage decisions are available at http://www.wdol.gov/Index.aspx.

REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications, and/or drawings, submit a query utilizing the RFI Form attached to this solicitation, send via email to tiffany.rausch@va.gov. The subject line of the email must read “RFI – 36C25026B0004.” RFIs must be specific identifying the section, paragraph, and page number of the specifications or cite the drawing number. RFIs must be stated as a question. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to www.sam.gov as an amendment to the solicitation, as necessary. The deadline for RFI submissions is 14:00 (EDT) on November 7, 2025. Late RFIs will not be answered unless the contracting officer determines a response is in the Governments interest. Telephone requests for information will not be accepted or returned.

TYPE OF SET-ASIDE: This solicitation is 100% set aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB)

BONDING INFORMATION

BID GUARANTEE A bid guarantee is required in an amount not less than 20-percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be a scanned copy of an original (no whiteouts, clear signatures, visible seals) and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $30,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no whiteouts or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: Award cannot be made to unregistered contractors. If not registered, bidders are advised to do so immediately. If registration is not active when bids are opened the bid may be considered non-responsive and thereafter rejected.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, check the following website: http://www.dol.gov/vets/programs/fcp/main.htm. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports Veterans (FEB 2016) under the General Conditions.

SECURITY

BACKGROUND INVESTIGATIONS All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical, and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $182.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 - Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer's Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

OTHER IMPORTANT BIDDER INFORMATION

ADDITIONAL PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION: All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. (Using the attached EMR information and certification form) pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat,, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror's insurance carrier and be furnished on the insurance carrier's letterhead. If a Bidder/Offeror's EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier's letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state run worker's compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier's letterhead, and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make a Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer's Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications. The provided schedule is for reference only, all submittals required by the contract documents are required.

PROGRESS SCHEDULE: The schedule required by FAR 52.236-15 shall be provided after receipt of the Notice to Proceed.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

(a) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

(b) Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the contractor's registered representative.

(c) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

(d) Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.”

SUPPLEMENTAL INFORMATION

The influenza season is generally considered to span the four-month period from December 1 through March 31; however, it can vary from one season or geographic location to another. Individual VHA facilities may expand (but not reduce) this time period based on local influenza activity and other epidemiological circumstances.

Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

* Seasonal Influenza Vaccination Program (VHA Directive 1192.01)"

JOINT VENTURE ELIGIBILITY

Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

1. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

1. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Luke A Turner Hand-Carried Address:

Department of Veteran Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 Mailing Address:

Department of Veteran Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.7 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)