36C25025R0032.docx

36C25025R0032

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

506-25-2-531-0014 36C25025R0032 12-10-2024 Morgan Stein 937-604-4838 01-06-2025 12:00

EST

36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337 X X Y 562112 $47 Million N/A X 36C506 Department of Veterans Affairs VA Ann Arbor Healthcare System Lieutenant Colonel Charles S. Kettles VA 2215 Fuller Road Ann Arbor MI 48105 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone 877 353 9791 512 460 5429 See CONTINUATION Page This solicitation is a Request for Quote (RFQ) for Sharps Waste Removal Services for the VA Ann Arbor Healthcare Syste in accordance with the attached Statement of Work (SOW) and Price/Cost Schedule.

Technical questions must be submitted in writing NLT 12/13/2024 at 12 PM NOON EDT. All questions must be emailed to Morgan.Stein@va.gov with "Technical Questions 36C25025R0032 - Sharps Waste Removal Services - Ann Arbor" in the subject line.

This solicitation is intended to be awarded as a three (3) year indefinite-delivery indefinite-quantity (IDIQ) contract Contractors should carefully follow instructions included in Section E.2. Pricing shall be identified in Attachment 2 Price-Cost Schedule.

See CONTINUATION Page X X Lisa Bailey Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contract Specialist Morgan Stein Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Lieutenant Colonel Charles S. Kettles VA Medical Center Location Contract Period: Ordering Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: S205 - Housekeeping - Trash/Garbage Collection

1001AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Lieutenant Colonel Charles S. Kettles VA Medical Center Contract Period: Ordering Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026

1001AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per week For the Lieutenant Colonel Charles S. Kettles VA Medical Center Contract Period: Ordering Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026

1001AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 390 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2025 POP End: 01-31-2026

1001AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 312 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2025 POP End: 01-31-2026

1001AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 78 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2025 POP End: 01-31-2026

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Toledo Community Based Outpatient Clinic (CBOC) Location Contract Period: Ordering Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026

1002AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2025 POP End: 01-31-2026

1002AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per month.

For the Toledo Community Based Outpatient Clinic (CBOC) Contract Period: Ordering Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026

1002AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 80 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2025 POP End: 01-31-2026

1002AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 64 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2025 POP End: 01-31-2026

1002AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 16 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2025 POP End: 01-31-2026

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Canton Community Based Outpatient Clinic (CBOC) Location Contract Period: Ordering Period 1 POP Begin: 02-01-2025 POP End: 01-31-2026

1003AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2025 POP End: 01-31-2026

1003AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per month.

POP Begin: 02-01-2025 POP End: 01-31-2026

1003AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 39 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2025 POP End: 01-31-2026

1003AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 32 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2025 POP End: 01-31-2026

1003AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 9 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2025 POP End: 01-31-2026

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Contract Period: Ordering Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027

2001AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Lieutenant Colonel Charles S. Kettles VA Medical Center Contract Period: Ordering Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027

2001AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per week

Contract Period: Ordering Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027

2001AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 390 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2026 POP End: 01-31-2027

2001AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 312 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2026 POP End: 01-31-2027

2001AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 78 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2026 POP End: 01-31-2027

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Contract Period: Ordering Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027

2002AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2026 POP End: 01-31-2027

2002AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per month.

Contract Period: Ordering Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027

2002AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 80 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2026 POP End: 01-31-2027

2002AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 64 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2026 POP End: 01-31-2027

2002AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 16 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2026 POP End: 01-31-2027

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Contract Period: Ordering Period 2 POP Begin: 02-01-2026 POP End: 01-31-2027

2003AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2026 POP End: 01-31-2027

2003AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per month.

POP Begin: 02-01-2026 POP End: 01-31-2027

2003AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 39 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2026 POP End: 01-31-2027

2003AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 32 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2026 POP End: 01-31-2027

2003AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 9 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2026 POP End: 01-31-2027

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Contract Period: Ordering Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028

3001AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Lieutenant Colonel Charles S. Kettles VA Medical Center Contract Period: Ordering Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028

3001AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per week

Contract Period: Ordering Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028

3001AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 390 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2027 POP End: 01-31-2028

3001AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 312 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2027 POP End: 01-31-2028

3001AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 78 per month, for the Lieutenant Colonel Charles S. Kettles VA Medical Center

POP Begin: 02-01-2027 POP End: 01-31-2028

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Contract Period: Ordering Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028

3002AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2027 POP End: 01-31-2028

3002AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per month.

Contract Period: Ordering Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028

3002AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 80 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2027 POP End: 01-31-2028

3002AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 64 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2027 POP End: 01-31-2028

3002AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 16 per month, for the Toledo Community Based Outpatient Clinic (CBOC)

POP Begin: 02-01-2027 POP End: 01-31-2028

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste.

Contract Period: Ordering Period 3 POP Begin: 02-01-2027 POP End: 01-31-2028

3003AA

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2027 POP End: 01-31-2028

3003AB

Once the holding room fills up or the waste becomes putrid the Contractor will take the sharps waste off-site to be treated and disposed of by a licensed sanitary landfill. Estimated number of dispositions 1 time per month.

POP Begin: 02-01-2027 POP End: 01-31-2028

3003AC

4 Gallon Sharps Container (wall mounted) of a vertical drop type, estimated quantity 39 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2027 POP End: 01-31-2028

3003AD

8 Gallon Sharps Container of a vertical drop type, estimated quantity 32 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2027 POP End: 01-31-2028

3003AE

16 Gallon Sharps Container of a vertical drop type, estimated quantity 9 per month, for the Canton Community Based Outpatient Clinic (CBOC) Location

POP Begin: 02-01-2027 POP End: 01-31-2028

36C25025R0032

B.3 STATEMENT OF WORK

General:

The Contractor shall provide all labor/personnel, waste processing, equipment, supplies, packaging, storage, manifests, and transportation services necessary for the distribution, in-room pickup, disposal of the waste, sanitation and replacement of sharps containers. This shall be done in accordance with all local, state and federal regulations, specifically Chapter 333-MI Public Health Code Part 138; OAC Chapter 3745-27; and all terms and conditions of this contract. All contents of the sharps containers are being discarded by the Government and are considered to be infectious waste. All sharps containers shall be of a vertical drop type. Containers must be available in the following sizes-4, 8, & 16 gallon. Container sizes by room location will be designated by the Contracting Officer Representative (COR) during a walk-through prior to start of work.

The breakdown of containers by size is estimated across all sites as follows:

1. 4 gallon (390, 80, 39) = 509 monthly

2. 8 gallon (312, 64, 32) = 408 monthly

3. 16 gallon (78, 16, 9) = 102 monthly

NOTE: 8 and 16 gallon containers sit on the floor and do not require wall mounting. 4 gallon containers do require wall mounting by the contractor.

There are approximately 780 containers monthly to be picked up at the Ann Arbor, MI facility, approximately 160 containers to be picked up at the Toledo Community Based Outpatient Clinic (CBOC), and approximately 79 containers at the Canton CBOC.

Individual sharps containers must be checked weekly and removed/replaced when they reach 2/3 capacity. This service will commence no later than 2:00 p.m. Mondays through Fridays, excluding Federal holidays at the Ann Arbor, MI facility, Toledo Community Based Outpatient Clinic (CBOC), and the Canton CBOC. During this weekly service, individual sharps containers will be transported by the contractor to a holding area designated by the COR. The sharps containers will then be taken off-site by the contractor for disposal once the room fills up or the waste becomes putrid. If additional pickups are needed by the Government, the COR will notify the contractor and pickup will be required within 24 hours of COR notice.

Federal Holidays:

The ten (10) holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day specifically declared by the President of the United States to be a national holiday’.

Places of Performance

VA Ann Arbor Healthcare System-Ann Arbor Campus 2215 Fuller Rd.

Ann Arbor, MI 48105-2303

Toledo CBOC 1200 South Detroit Avenue Toledo, OH 43614-5903

Canton CBOC 5900 North Lotz Road Canton, MI 48187-4331

Department of Transportation Requirements:

Transportation shall be in accordance with DOT HM-181. The Contractor shall also comply with state and local requirements, including obtaining all necessary permits, licenses and approvals.

Spill Reporting Requirements:

The Contractor is responsible for reporting to the COR all spills, regardless of quantity, and all personnel exposures. Such reports shall first be reported by telephone immediately following the incident and shall be followed up in writing no later than seven (7) days after the initial report. When reporting a spill, the following information shall be furnished: (1) quantity spilled; (2) exact location of spill; (3) containment procedures initiated; (4) clean-up and disposal procedures; (5) personal injury involved; (6) assistance required; and (7) a narrative summarizing all on-scene visits made by local, state or federal officials.

Permits and Responsibilities:

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes and regulations in conjunction with the work, this includes acquiring any installation listed in this contract. Contractor shall be summarily responsible for all damages to persons or property. Contractor shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

Other Reports:

A signed manifest must be completed by the Contractor, whenever the holding area starts to fill up and waste is shipped. The manifest must be furnished to the COR and include proof of the treated waste to a licensed sanitary landfill. The manifest must include all waste pickups and include the method of disposal, which must include how the waste was treated at disposal. A complete manifest must accompany all invoices for the time period being invoiced.

Definition of Disposal:

a. For the purpose of this contract, disposal means shredding and steam sterilization of infectious waste followed by landfilling.

b. Mere acceptance of the waste at a properly permitted treatment, storage, or disposal facility (TSDF) does not meet the definition of disposal under this contract. Documentation, via a signed manifest, must be provided to prove that the disposal of all items has been accomplished.

Manifesting:

A waste manifest is required for the removal from the Government premises of all waste in this contract. The Contractor shall obtain and prepare all manifests. The pick-up manifests will be reviewed and signed by the appropriate VA Government official. Complete copies of all manifests shall be furnished to the COR. Manifests shall be submitted in such a manner as to comply with the timelines prescribed by the state and EPA regulations.

Spill Responsibility:

The Contractor is solely responsible for any and all spills or leaks during the performance of the contract. The Contractor agrees to clean up such spills or leaks to the satisfaction of the Government in a manner which satisfies the applicable state, federal, and local laws and regulations, at no cost to the Government.

Safety Requirements:

Contractor personnel and equipment shall comply with all applicable state, federal and local regulations. The Contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on Federal property. The Contractor shall ensure all personnel involved in handling, repackaging, and transportation of the items listed herein shall be trained in the areas of spills and general first aid procedures.

Segregation of Infectious Wastes:

All items collected on this contract must be segregated and kept physically spate from any other items until the disposal site is reached. The items must be marked, so that they are readily identified as infectious waste throughout this period. In addition, the Contractor must ensure that there is a clear audit trail for all items until disposal is accomplished.

VA Information and Information System Security and Privacy:

a. The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter “contract”) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General. The primary clause used to define computer software license (not data/intellectual property first produced under this contractor or order) is FAR 52.227-19, Commercial Computer Software License.

b. Information made available to the contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The contractor shall not use VA information in any other manner without prior written approval from a VA Contracting Officer (CO). The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General.

c. VA information will not be co-mingled with any other data on the contractor’s information systems or media storage systems. The contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements and media sanitization.

d. VA reserves the right to conduct scheduled or unscheduled audits, assessments, or investigations of contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements. The contractor shall provide all necessary access to records (including electronic and documentary materials related to the contracts and subcontracts) and support (including access to contractor and subcontractor staff associated with the contract) to VA, VA's Office Inspector General (OIG), and/or Government Accountability Office (GAO) staff during periodic control assessments, audits, or investigations.

e. The contractor may only use VA information within the terms of the contract and applicable Federal law, regulations, and VA policies. If new Federal information security laws, regulations or VA policies become applicable after execution of the contract, the parties agree to negotiate contract modification and adjustment necessary to implement the new laws, regulations, and/or policies.

f. The contractor shall not make copies of VA information except as specifically authorized and necessary to perform the terms of the contract. If copies are made for restoration purposes, after the restoration is complete, the copies shall be destroyed in accordance with VA Directive 6500, VA Cybersecurity Program and VA Information Security Knowledge Service.

g. If a Veterans Health Administration (VHA) contract is terminated for default or cause with a business associate, the related local Business Associate Agreement (BAA) shall also be terminated and actions taken in accordance with VHA Directive 1605.05, Business Associate Agreements. If there is an executed national BAA associated with the contract, VA will determine what actions are appropriate and notify the contactor.

h. The contractor shall store and transmit VA sensitive information in an encrypted form, using VA-approved encryption tools which are, at a minimum, Federal Information Processing Standards (FIPS) 140-2, Security Requirements for Cryptographic Modules (or its successor) validated and in conformance with VA Information Security Knowledge Service requirements. The contractor shall transmit VA sensitive information using VA approved Transport Layer Security (TLS) configured with FIPS based cipher suites in conformance with National Institute of Standards and Technology (NIST) 800-52, Guidelines for the Selection, Configuration and Use of Transport Layer Security (TLS) Implementations.

i. The contractor’s firewall and web services security controls, as applicable, shall meet or exceed VA’s minimum requirements.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: (i) in response to a qualifying order of a court of competent jurisdiction after notification to VA CO (ii) with written approval from the VA CO. The contractor shall refer all requests for, demands for production of or inquiries about, VA information and information systems to the VA CO for response.

k. Notwithstanding the provision above, the contractor shall not release VA records protected by Title 38 U.S.C. § 5705, Confidentiality of medical quality-assurance records and/or Title 38 U.S.C. § 7332, Confidentiality of certain medical records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse or infection with Human Immunodeficiency Virus (HIV). If the contractor is in receipt of a court order or other requests for the above-mentioned information, the contractor shall immediately refer such court order or other requests to the VA CO for response.

l. Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract will be protected and secured in accordance with VA Directive 6500 and Identity and Access Management (IAM) Security processes specified in the VA Information Security Knowledge Service.

m. Any data destruction done on behalf of VA by a contractor shall be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management, VA Handbook 6300.1, Records Management Procedures, and applicable VA Records Control Schedules.

n. The contractor shall provide its plan for destruction of all VA data in its possession according to VA Directive 6500 and NIST 800-88, Guidelines for Media Sanitization prior to termination or completion of this contract. If directed by the COR/CO, the contractor shall return all Federal Records to VA for disposition.

o. Any media, such as paper, magnetic tape, magnetic disks, solid state devices or optical discs that is used to store, process, or access VA information that cannot be destroyed shall be returned to VA. The contractor shall hold the appropriate material until otherwise directed by the Contracting Officer’s Representative (COR) or CO. Items shall be returned securely via VA-approved methods. VA sensitive information must be transmitted utilizing VA-approved encryption tools which are validated under FIPS 140-2 (or its successor) and NIST 800-52. If mailed, the contractor shall send via a trackable method (USPS, UPS, FedEx, etc.) and immediately provide the COR/CO with the tracking information. Self-certification by the contractor that the data destruction requirements above have been met shall be sent to the COR/CO within 30 business days of termination of the contract.

p. All electronic storage media (hard drives, optical disks, CDs, back-up tapes, etc.) used to store, process or access VA information will not be returned to the contractor at the end of lease, loan, or trade-in. Exceptions to this paragraph will only be granted with the written approval of the VA CO.

Security Incident Investigation:

a. The contractor, subcontractor, their employees, or business associates shall immediately (within one hour) report suspected security / privacy incidents to the VA OIT’s Enterprise Service Desk (ESD) by calling (855) 673-4357 (TTY: 711). The ESD is OIT’s 24/7/365 single point of contact for IT-related issues. After reporting to the ESD, the contractor, subcontractor, their employees, or business associates shall, within one hour, provide the COR/CO the incident number received from the ESD.

b. To the extent known by the contractor/subcontractor, the contractor/ subcontractor's notice to VA shall identify the information involved and the circumstances surrounding the incident, including the following:

(1) The date and time (or approximation of) the Security Incident occurred.

(2) The names of individuals involved (when applicable).

(3) The physical and logical (if applicable) location of the incident.

(4) Why the Security Incident took place (i.e., catalyst for the failure).

(5) The amount of data belonging to VA believed to have been compromised.

(6) The remediation measures the contractor is taking to ensure no future incidents of a similar nature.

c. After the contractor has provided the initial detailed incident summary to VA, they will continue to provide written updates on any new and relevant circumstances or facts they discover. The contractor, subcontractor, and their employes shall fully cooperate with VA or third-party entity performing an independent risk analysis on behalf of VA. Failure to cooperate may be deemed a material breach and grounds for contract termination.

d. VA IT contractors shall follow VA Handbook 6500, Risk Management Framework for VA Information Systems VA Information Security Program, and VA Information Security Knowledge Service guidance for implementing an Incident Response Plan or integrating with an existing VA implementation.

e. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG, and the VA Office of Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

f. The contractor shall comply with VA Handbook 6500.2, Management of Breaches Involving Sensitive Personal Information, which establishes the breach management policies and assigns responsibilities for the oversight, management and reporting procedures associated with managing of breaches.

g. With respect to unsecured Protected Health Information (PHI), the contractor is deemed to have discovered a data breach when the contractor knew or should have known of breach of such information. When a business associate is part of VHA contract, notification to the covered entity (VHA) shall be made in accordance with the executed BAA.

h. If the contractor or any of its agents fails to protect VA sensitive personal information or otherwise engages in conduct which results in a data breach involving any VA sensitive personal information the contractor/subcontractor processes or maintains under the contract; the contractor shall pay liquidated damages to the VA as set forth in clause 852.211-76, Liquidated Damages—Reimbursement for Data Breach Costs.

B.4 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

(a) as prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $250,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

(b) Each contractor whose contract award is estimated to exceed $250,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

(c) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

(d) Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s…