Amendment 36C25025Q1170-0004.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

Not Applicable

36C250

Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219

36C250

Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219

To all Offerors/Bidders

36C25025Q1170

10-23-2024

X

X X

Extended until 10/24/24 at 0900-EST

X 1

The purpose of this amendment is to provide answers to prospective SDVOSB offeror questions submitted IAW the instructions provided under FAR 52.212-2 of solicitation 36C25025Q1170. This amendment also provides an update to performance work statement (PWS), PRICE/COST SCHEDULE and select clauses. As a result of this amendment, solicitation 36C25025Q1170 dated 10/09/2024 is hereby rescinded and reissued in its entirety with solicitation re-issuance 36C25025Q1170-0004 dated 10/23/2024 (see attached).

All offerors shall submit signed copies of amendments 36C25025Q1170-0001, 36C25025Q1170-0002, 36C25025Q1170-0003 and 36C25025Q1170-0004 and a signed fully completed copy of solicitation re-issuance 36C25025Q1170-0004 dated 10/23/2024 to include all required supporting documentation by email to bradley.burhite@va.gov with file size not to exceed 15MB per email. Please note that the required offer due date/time is hereby extended until Thursday 10/24/2024 at 0900-EST.

Bradley Burhite Contracting Officer

VA-VHA-2020-230A0A03

CONTINUATION PAGES

OFFEROR QUESTIONS AND GOVERNMENT RESPONSE:

Q1: Under 5.4 Work Scope, there is a section 5.4.5, Traumatic Incident Management (TIM). The TIM does not appear to be listed elsewhere or further expounded on. Are you able to quantify this service? I guess a more clear question is, is the intent that this service has an unlimited number of hours available, or is there an annual limit?

ANSWER: The term “Traumatic Incident Management (TIM)” was changed to “Critical

Incident Management (CIM) organizational listening and guidance sessions” estimated to be 1 to 2 hours in length for each session (see updated PWS dated 10/22/2024).

Q2: Can we get a better understanding of what the "Organizational Listening Session is, listed in 5.3.2, and listed in the pricing document?

Q2a: Can the government provide a short narrative or definition for an

"Organizational Listening Session"?

o ANSWER: The term “Organizational Listening Sessions” was changed was changed to “Critical Incident Management (CIM) organizational listening and guidance sessions” estimated to be 1 to 2 hours in length for each session (see updated PWS dated 10/22/2024).

Q2b: What is the intended outcome or result of these sessions?

o ANSWER: The intended outcome of CIM listening and guidance sessions is to hear the employee's concerns and provide guidance on how to move forward for employees to be able to take information back to their supervisors to modify processes. Furthermore, the employees get the opportunity to have a shared experience that may help them in overcoming the traumatic event.

Q2c: Are there topics for the sessions, or is this an open format?

o ANSWER: CIM listening and guidance sessions are usually by not always based on a collective traumatic event experienced by a group of people such as the unexpected death of a colleague, a Veteran's death, or a disaster in the community.

Q2d: If there are pre-set topics, is the government able to supply the topics required for the 14 required sessions, or at least a sampling of the potential topics?

o ANSWER: CIM listening and guidance sessions are usually by not always based on a collective traumatic event experienced by a group of people such as the unexpected death of a colleague, a Veteran's death, or a disaster in the community.

Q2e: Is the intent for these to be provided Live and on-site, or virtual?

o ANSWER: The CIM listening and guidance sessions are usually held virtually via

Microsoft Teams.

Q2f: Is there a specific length the sessions must be?

o ANSWER: Approximately 1-2 hours in length.

Q2g: What is the expected audience size or attendance of these sessions?

o ANSWER: Various sizes from anywhere from 2 to 250 people depending on the circumstances.

Q2h: For the sub-CLIN's 0002, 1002 and so on, what sort of notice from the government and timeframe to provide/execute the session would be required of the vendor?

o ANSWER: Response within 24 hours is expected by the contractor.

Q3: Again regarding the Traumatic Incident Management (TIM) listed in 5.4.5. In addition to the previous question regarding TIM, How many TIM events has the government used in the last 12 months, preferably quantified in total hours used, or alternatively quantified in number of TIM responses?

o ANSWER: Approximately 12 sessions were completed over the last year. See updated

PWS which removes TIM and replaces it with Critical Incident Management (CIM) organizational listening and guidance session.

o Q3a: Would the government consider making the TIM requirement a separate and optional CLIN (similar to CLIN's 0002, 1002) with "per hour" TIM pricing?

ANSWER: TIM was changed to CIM organizational listening and guidance sessions which is already established in the PRICE/COST SCHEDULE as optional CLINs 0002, 1002, 2002, 3002 and 4002.

Q4: Can you please provide the current utilization percentage for Dayton VAMC?

ANSWER: Approximately 5.59% utilization percentage of total employee population based on recent quarterly report.

See attached document: ATCH-1 Solicitation Re-issuance 36C25025Q1170-0004.

See attached document: ATCH-2 D.1 DOL WD 2015-4731-R24 Montgomery County OH 22Jul24.