36C25025Q0924_1.docx

36C25025Q0924

GENERAL INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contracting Officer Jeannie Ortiz jeanne.ortiz@va.gov

NO PHONE CALLS ACCEPTED

PLACE OF PERFORMANCE

1500 Weiss Street

Saginaw, MI 48602

VENDORS ARE PROHIBITED FROM CONTACING

FACILITY IN REGARD TO THIS RFQ

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. The Government reserves the right to make no award from this solicitation.

Solicitation number 36C25025Q0924 is being issued as a Request for Quote (RFQ). The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05, effective August 7, 2025.

The associated North American Industry Classification System (NAICS) code for this procurement is 238210 (size standard $19.0 million).

This requirement is 100% set aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB).

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office (NCO) 10 requires a contractor to provide elevator maintenance, repair and testing/inspection services for Detroit VA Medical Center, located in Detroit, Michigan, for a period of one year with four possible option years. Please reference the Statement of Work for specific information and requirements.

The anticipated contract period is December 1, 2025 – November 30, 2030, if all options are exercised.

Quotes MUST be received on or before the date and time specified in Block 8 of the SF1449 solicitation. Solicitation posting and closing dates are subject to change as necessary and amendments will be issued accordingly.

This solicitation requires registration with the System for Award Management (SAM) at time of offer, pursuant to applicable regulations and guidelines. Registration information is at www.sam.gov.

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Offerors shall only submit quotes electronically, via email, to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. Subject line shall read: 36C25025Q0924 – Offer.

Any questions for this solicitation shall be sent via email to Jeanne Ortiz, Contracting Officer, at jeanne.ortiz@va.gov. There will only be one question and answer period. The deadline for submitting all questions is Tuesday, September 16, 2025, at 10:00 AM Eastern Time. All questions shall have “36C25025Q0924 - Question” as the subject line. The Government will not respond directly to any questions submitted but will gather questions and post the answers to this Contract Opportunities posting for all potential businesses to access.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND

TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25025Q0924 09-1 -2025 Jeannie Ortiz 734-222-7167 09-2 -2025

10:00 AM

EDT

36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105 X X 238210 $19 Million N/A X 36C250 Department of Veterans Affairs VA Saginaw Healthcare System Facilities Management Service 1500 Weiss Street Saginaw, MI 48602 36C250 Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

Department of Veterans Affairs Financial Management System PO Box 149971 Austin, TX 78714-9971 877-353-9791 512-460-5540 See CONTINUATION Page Vendors shall provide a firm, fixed-price quote for fire alarm system services in accordance with the Statement of Work and the Price Schedule.

Estimated period of performance is 12/01/2025 - 11/30/2026, with four one-year option periods at government discretion.

No site visit is being offered - all information required is included in the Statement of Work.

THIS IS A 100% SET-ASIDE FOR SERVICE-DISABLED, VETERAN-OWNED

SMALL BUSINESS

(SDVOSB) VENDORS.

NOTE: Contractor is responsible for complying with attached Service Contract Labor Standards (SCLS) Wage Determination for Saginaw County, Michigan.

See CONTINUATION Page X X X Jeannie Ortiz Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR Organization Name: ____________________________ POC Name: __________________________________ Phone: ______________________________________ Email: _______________________________________

b. GOVERNMENT Contracting Officer Jeannie Ortiz Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor, MI 48105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 STATEMENT OF WORK

A. GENERAL

Saginaw VA (SVA) Medical Center, located at 1500 Weiss Street, Saginaw, MI 48602, requires quarterly, semiannual (every six months) and annual maintenance, repair, testing and inspection services on all SVA fire alarm systems. Contractor shall provide all necessary labor, materials, tools, parts, cleaning materials, personnel and any other items required to perform the services required.

B. CONFORMANCE STANDARDS

1. Contractor shall perform inspections in accordance with the most current editions of the Original Equipment Manufacturer (OEM) maintenance manuals, most recently published versions of the following NFPA codes and additional regulatory requirements as prescribed by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO):

a. NFPA 01, Fire Code

b. NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

c. NFPA 72, National Fire Alarm and Signaling Code

d. NFPA 75, Standard for the Fire Protection of Information Technology Equipment

e. NFPA 80, Standard for Fire Doors and Other Opening Protectives

f. NFPA 92, Standard for Smoke Control Systems

g. NFPA 105, Standard for Smoke Door Assemblies and Other Opening Protectives

h. NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems

2. Contractor shall develop a written testing plan to include ALL system components, showing the periodic frequency of inspections/testing and upcoming inspection/testing dates for the contract year for 100% of all fire alarm system devices.

3. Within ten (10) business days of contract award, Contractor shall provide the SVA Contracting Officer’s Representative (COR)/Service POC with the completed testing plan, including a schedule of tentative testing dates for all components for the contract year.

4. Contractor shall complete a “SAFE WORK” permit provided by the facility. The “SAFE WORK” permit:

a. shall be signed by the COR/Service POC or an authorized individual from Engineering Service.

b. shall posted in Engineering and at Fire Alarm panel.

c. authorizes Contractor to remove the fire alarm system from service for testing and repair purposes. If an actual event presents during testing, Contractor shall notify the COR/Service POC.

5. Contractor shall participate in an Online Monthly Meeting to discuss completed inspections, inspection reports, future inspections, payment status, contract compliance and facility compliance. Contractor shall provide a monthly agenda and provide meeting minutes within seven (7) business days of the meeting.

6. Contractor is responsible for scheduling and completing all inspections, testing, and planned maintenance to meet current NFPA and JCAHO standards within the standard days and hours of operation.

7. Contractor shall coordinate with the facility elevator maintenance contractor for testing fire alarm devices located in elevator pits and machine rooms.

8. Contractor shall notify COR/Service POC at least one month in advanced of conducting inspections and/or planned maintenance.

9. Contractor must provide an individual who is factory trained and certified in Edwards Fire and Life Safety to perform all maintenance, repairs, testing and inspection. Contractor technicians must be Est3 Certified and it is preferred that they are under the employ of the Prime Contractor, however, EST3 technicians may be subcontracted with certainty that response times can (and must) be met.

10. Maintenance, testing and inspections shall include, but may not be limited to:

a. Contractor shall provide a Unique Identifier (UID) number for every fire alarm system device.

b. Contractor shall perform systematic examination of all system components.

c. Contractor shall perform testing, cleaning and adjusting of all components as necessary to keep the system in reliable condition and proper working order.

d. Contractor shall perform battery and charger maintenance, replacing them as necessary.

e. Contractor shall perform fire damper inspection in accordance with NFPA 80 & 105, Building 1 (6-year cycle, next due in fiscal year (FY) 2026).

f. Contractor shall perform fire damper inspection in accordance with NFPA 80 & 105, Building 22 (4-year cycle, next due in FYs 2026 and 2030).

a. Emergency Service – Contractor shall respond within six (6) hours upon notification of system trouble.

b. Contractor shall identify all repairs and modifications needed during onsite testing, inspection and maintenance. All deficiencies identified by the Contractor shall be repaired and documented immediately by the Contractor while on site, at time of discovery. Documentation shall include: “as found” condition, corrective actions, and “as left” condition.

c. Contract shall make all repairs for deficient or inoperable devices found during testing, inspection and maintenance or that have failed during operation. Only original replacement components manufactured by the OEM or other compatible components shall be used in order to preserve Underwriters Laboratories (UL) listings and meet NFPA requirements.

11. Contractor shall inform COR/Service POC prior to, and upon completion of, performing work, and provide work ticket and/or report. Work ticket shall be legible and include a complete description of work performed and parts replaced. Contractor staff shall review inspection reports with the COR/Service POC at the end of each day and confirm all devices have been tested.

12. Contractor should be aware that from time-to-time the fire alarm system will undergo changes as new systems are added, updated or replaced. Contractor shall verify the component list prior to start of inspections.

a. Inspection of minor additions/deletions of components (5% or less) will be done at no additional cost to the Government.

b. Substantial change (greater than 5 %) to the configuration of the Alarm and Suppression Systems should be noted by the vendor, and a modification to adjust the contract will be submitted to the Contracting Officer prior to conducting the next quarterly inspection.

13. Contractor shall maintain a log located at the fire alarm control panel (Room B140-1). The log shall include the date, type of trouble, condition of the system, and the name of the technician responding to the trouble call. Each trouble call shall be fully described to include but not limited to the nature of the trouble, corrective action taken and what parts were replaced.

14. EXCLUSIONS: Dampers & Damper Motors. Contractor shall provide the COR/Service POC a quote for VA Contracting Officer review, and, if appropriate, a separate purchase order may be issued.

15. The following is a list of systems and components that shall be maintained, tested, and replaced if necessary; to included but not limited to the following:

a. Fire alarm panels including batteries (12-volt; approximately 26 total) and battery chargers. Shall include testing and inspection of all functions.

b. Standalone fire panels for (2) OIT server rooms.

c. Initiating devices to include:

i. Manual Pull Stations

ii. Heat Detectors

iii. Area Smoke Detectors

iv. HVAC Duct Smoke Detectors

v. Fire Sprinkler Water Flow Switches

vi. Fire sprinkler valve supervisory switches

vii. Fire sprinkler hi/low air supervisory switches

viii. Special System inputs, e.g., ANSUL.

d. Notification Appliances to Include:

i. Audible Signals (bells, speakers, and horns)

ii. Visual signals (lights & strobes)

e. Auxiliary Devices to Include:

i. Magnetic Door Holders

ii. Fire Shutter Door Releases

iii. HVAC Fan Shut Down

iv. Fire Department Remote Alarm

v. Elevator Fire Service Recall

vi. Fire-Smoke Dampers

vii. Flow Switch Bells

f. Edwards (manufacturer) Reporting System to Include:

i. Remote Monitor Panels

ii. “FireWorks” Central Reviewing Equipment

g. Single Stations Stand Alone Systems:

i. HVAC Duct Smoke Detectors and Fan Shut Down

ii. Fire Smoke Dampers

16. Contractor shall submit a quarterly report to COR/Service POC, including, but not limited to, the following information (this is in addition to uploading reports into “Building Reports”):

a. Testing Schedule:

i. Building number.

ii. System type tested.

iii. What was tested.

b. Detailed report:

i. Building number.

ii. Location of device.

iii. Type of Device.

iv. Test Results

(a) Original

(b) Current

v. Zone (Zone FACP).

vi. Code (Chime Code).

vii. Quarter.

viii. 6 months.

ix. Year.

x. Date.

xi. Comments.

c. Fire Alarm Discrepancy Report:

i. Building Number.

ii. Device and location.

iii. Type of Discrepancy.

17. The publications listed below shall be followed and adhered to while conducting repairs, testing, maintenance, and inspections:

a. OEM maintenance manuals.

b. OEM recommendations.

c. National Fire Protection Association Standards. (NFPA 25, 72 & 105)

d. National Electrical Code (NEC).

e. National Fire Code.

f. Joint Commission (JCAHO) Requirements – Contractor shall contact COR/Service POC.

18. Contractor shall report to COR/Service POC in Facility Management Service (FMS), Building 1, PRIOR TO STARTING WORK AND AFTER COMPLETION OF WORK.

19. Fire Alarm System Components:

a. An initial inventory during the first annual fire alarm inspection and test should be conducted to confirm existing numbers.

b. Fire Alarm Systems include the following components:

FIRE ALARM PANELS

· EST3 CONTROL PANEL

· EST3 ANNUNCIATOR

EA

EA

ANSUL R-102 KITCHEN HOOD SUPPRESSION SYSTEMS. SEMI-ANNUAL TESTING. (INCLUDES SHUNT-TRIP ACTIVATION TEST)

1. BUILDING 1 - ROOM 1-2230 DIETETICS NORTH HOOD

3. BUILDING 1 - ROOM 1-1324 CANTEEN

4. BUILDING 22 – ROOM 22-1425 DIETETICS KITCHEN

ANSUL – NOVEC 1230 SUPPRESSION SYSTEMS

1. BUILDING 22 – ROOM 22-B406, AUTOPULSE IQ-318 CONTROL PANEL

a. SMOKE DETECTORS FSP-851 (A) IN B210LP (A) BASE

b. PULL STATION – (NBG-12LR)

c. AHU SHUTDOWN RELAY – (NOTIFIER FRM-1)

d. BATTERY 18AH BAT-12180 BATTERY (12 VOLT)

e. MONITOR MODULE - FMM-101

f. ABORT STATION – (ANSUL 433940)

g. PRESSURE SWITCH – (ANSUL 570585)

h. HORN STROBE- (WHEELOCK MT-24MCW-FR)

2. BUILDING 1 – ROOM 1-B200 CONTROL PANEL

a. SMOKE DETECTORS FSP-851 (A) IN B210LP (A) BASE

b. PULL STATION – (NBG-12LR)

c. BATTERY 18AH BAT-12180 BATTERY (12 VOLT)

e. MONITOR MODULE - FMM-101

f. ABORT STATION – (ANSUL 433940)

g. PRESSURE SWITCH – (ANSUL 570585)

h. HORN STROBE- (WHEELOCK MT-24MCW-FR)

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

EA

20. Test Result Reporting/Recording:

a. Record test results using online inspection report, using http://www.buildingreports.com.

i. Test results must be completed within ten (10) business days of inspection/tests.

ii. Any deficiencies must be noted, and system component tagged (using VA approved/supplied tags).

iii. A written deficiencies report must be provided in a daily report, submitted to COR/Service POC, for the VA Safety Manager to track remediation of all deficiencies. Daily deficiency reports must include component, nature of deficiency and location.

b. Finalize Inspection Report, using http://www.buildingreports.com.

i. A monthly meeting shall be held with Contractor Inspection Team Leader, Project Manager, Administrative Officer, VA Safety Manager and COR/Service POC to review Inspection Report.

ii. Contractor shall develop a remediation plan for all deficiencies within five (5) business days.

iii. Contractor shall submit report to COR/Service POC and SVA Safety Manager within five (5) business days of repair completion showing status of all identified deficiencies.

21. Edwards EST-3 Fire Alarm System Software and Programing:

a. Definitions:

i. EST3: The Edwards Fire and Life Safety model number.

ii. SDU: The Systems Definition Utility (SDU) is a database application used for setting up and programming an EST3 life safety system.

b. Software Programming for the Edwards EST3 Fire Alarm System shall be provided by qualified, certified EST3 System Technician/Programmers.

i. Valid certificate from United Technologies (UT) Edwards required for Alarm System technicians, FireWorks Programmer, and Edwards EST3 programmer.

ii. Documentation will be verified with Edwards EST3 database to ensure valid training is certified and current.

c. Contractor shall provide all updates and software revisions for the Edwards EST3 Fire Alarm System. Contractor shall download and install any software updates and revisions for Edwards EST3 SDU Software and FireWorks Software.

d. All system programming deficiencies shall be noted and remediated by contractor’s Edwards EST3 technician.

e. Contractor shall maintain an updated back-up disc for the Edwards Fire Alarm System and FireWorks server(s).

f. Contractor to verify devices and locations on FireWorks and SDU with device in alarm mode or the device changes state.

g. Contractor shall provide a list of all devices reported from the SDU program and FireWorks. Contractor shall maintain this list throughout the contract as changes take place with the programs.

h. Contractor shall provide a listing of all service groups from the SDU with all devices shown in those groups. Contractor shall maintain this list throughout the contract as changes take place with the program.

i. The fire alarm panel’s sensitivity self-diagnostic report shall be reviewed during the inspection. Any detectors reported to be outside of the allowable range shall be repaired or replaced.

22. Deliverables:

a. Documentation: All documentation requirements will be kept current. Documented results must be submitted to the COR/Service POC within five (5) business days after each testing, inspection and maintenance cycle. No hand-written reports will be accepted.

b. Contractor shall provide a secure internet-based data center with drop down filterable menus for all testing, inspection, maintenance and repair activities. The Contractor shall allow government employees access to the Contractor’s internet-based data center. Information shall be filterable by individual device, group of devices, buildings, dates, EC/EP # per JCAHO, etc. The filters shall include the following information for JCAHO and higher headquarters review:

i. Name of the activity

ii. Date of the activity

iii. Required frequency of the activity

iv. Name and contact information, including affiliation, of individual who performed the activity

v. Result of the activity

c. Contractor will provide a total of two (2) e-copies (CD/DVD), per quarter, of all data for all inspection, testing, maintenance and repair activities for each individual device under contract.

i. E-folders shall match binder tabs exactly with all matching documents individually identified.

ii. E-copy folders should replicate hard copy binder.

d. Contractor will provide two (2) 3-ring binders, per quarter, clearly documenting all JCAHO and NFPA requirements for all testing, inspection, maintenance and repair activities for each device under contract. A table-of-contents shall be included in the front of the binder identifying all tabbed items.

e. Data Organization: Each quarterly binder (and associated internet-based data center and CD/DVD) shall be clearly tabbed as follows:

i. Binder 1:

(a) Tabs shall have all JCAHO-required documentation requirements only: Sample mandatory documentation requirements for JCAHO are EC.01.02.05, EPs 1-5, 9, and 19. Note: these requirements could change and it is the Contractor’s responsibility to ensure documentation contains the most current requirements per JCAHO.

(b) If an EC/EP Component contains documentation requirement for more than one (1) device, sub tabs will be created so that each separately grouped device under a single EC/EP identifier has its own unique section. Example: EC.02.03.05, EP9.

(c) Each tab shall have a cover sheet specifically identifying JCAHO (EC/EP identifier) and NFPA requirements verbatim out of the most current standard or edition. 6.4.1.4 Each tab shall have a second cover sheet defining time/testing interval requirements for the specific tabbed item per NFPA and JCAHO individually.

ii. Binder 2: All other Fire Alarm testing requirements will be contained within a secondary binder. Binder 2 will match Binder 1 in regard to organization and set-up.

23. Device Failure:

a. If a device fails, the Contractor will electronically initiate a Deficiency Notification (DN) to the COR/Service POC identifying device (description/UID), location, date, and discovered fault.

b. The same DN will remain open/un-resolved until conclusion of repairs. The comments on a DN will identify all repair activities, UID’s of any equipment removed and new UID’s of any new equipment added to the system. Ultimately the DN must contain the test results after each repair is completed

24. As-Built CAD Drawings:

c. Review and update As-Built CAD Drawings to show all Alarm System Panels, Components, Sensors, and Wiring.

d. Verify As-Built drawings are accurate. Semi-Annual & Annual review by contractor to ensure accuracy.

e. Current As-Built drawings will be provided by VA upon Contract Award. Contractor shall review and redline As-Built AutoCAD drawing layers to show location and identify the following components:

i. All ventilation fire-smoke dampers, tampers, control relays and natural gas shut off valves.

ii. Ansul R-102 Kitchen Hood Suppression System. Include electrical shunt trips.

iii. Magnetic release fire boundary doors.

iv. FM-200 Systems

v. Any functional or alarm component not shown on existing drawings. This is required so that SVA will have comprehensive Fire Alarm System Plans.

vi. Complete SDU address, for example, 001-01-02-123

vii. Complete Barcode ID number.

f. Six (6) months prior to contract ending, vender shall provide current As-Built drawings fully updated with all fire alarm system components. Provided in AutoCAD and hard copies ARCH C 18” x 24”.

23. Quality Assurance Procedure:

a. Contractor shall have NICET qualified staff and OEM (UT-Edwards) authorized Edwards EST-3 certified Strategic Partnerships that ensure technicians have the required training on the Fire Alarm System and provide OEM-issued (UT-Edwards EST) certificates for documentation of training.

b. NICET technicians may perform the inspections, but an EST3-certifed technician must be present at the panel and FIREWORKS workstation.

c. Testing Procedures shall be performed in accordance with NFPA 25, 72 & 105, or more frequently, in accordance with of Authority Having Jurisdiction. The NFPA 72 shows testing frequencies.

d. All activities (Inspection, testing and maintenance) shall be noted in written Service Report to COR/Service POC. Final periodic Inspection/Tests shall be reported electronically, using http://www.buildingreports.com.

24. Fire Alarm System Maintenance and Repairs:

a. Fire alarm system deficiencies and failures shall be repaired within fourteen (14) days. Below is a list of Edwards EST-3 standard components used in the system(s). Maintenance and repairs are not limited to standard components list.

b. Edwards EST-3 standard components:

i. Smoke detectors

ii. Heat detectors

iii. Duct detectors

iv. Fusible links

v. Pull stations

vi. Control relays

vii. Flow switches

viii. Tamper Switches

ix. Strobes/audible alarms

x. Power Monitors

xi. EST3 Alarm panels

xii. EST3 Annunciator Panels

c. If a large section of devices or fire zone fails for a prolonged period due to complex repair requirements or awaiting parts, an Interim Life Safety Measure (ILSM) may be required. A prolonged period is defined as greater than 8 hours for a fire alarm system within a 24-hour period. The Contractor will initiate this process in accordance with VA policies and guidelines, providing a written ILSM plan submittal for approval and routing by VA COR/Service POC. Once approved and implemented by the VA, the Contractor will ensure the ILSM does not expire, and the document is filed in the appropriate tabbed section.

C. DAYS & HOURS OF OPERATION

a. Contractor shall perform maintenance, repairs and inspections during normal business hours, Monday through Friday from 8:00 a.m. to 4:30 p.m., excluding any federal holiday or other day declared a national holiday by the President of the United States.

b. All federal holidays can be found at: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

c. Elevator device testing shall be completed before or after normal business hours at no additional cost to the government.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE YEAR: CLINS 0001-0007 – 12/01/2025 through 11/30/2026

ANNUAL - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 2 - Fire alarm system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 4 - Fire alarm system maintenance, repairs, testing & inspection

Damper maintenance, testing & inspection

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

OPTION YEAR 1: CLINS 1001-1007 – 12/01/2026 through 11/30/2027

ANNUAL - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 2 - Fire alarm system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 4 - Fire alarm system maintenance, repairs, testing & inspection

Damper maintenance, testing & inspection

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

OPTION YEAR 2: CLINS 2001-2007 – 12/01/2027 through 11/30/2028

ANNUAL - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 2 - Fire alarm system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 4 - Fire alarm system maintenance, repairs, testing & inspection

Damper maintenance, testing & inspection

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

OPTION YEAR 3: CLINS 3001-3007 – 12/01/2028 through 11/30/2029

ANNUAL - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 2 - Fire alarm system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 4 - Fire alarm system maintenance, repairs, testing & inspection

Damper maintenance, testing & inspection

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

OPTION YEAR 4: CLINS 4001-4007 – 12/01/2029 through 11/30/2030

ANNUAL - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 2 - Fire alarm system maintenance, repairs, testing & inspection

SEMI-ANNUAL (6th Month) - Fire alarm system maintenance, repairs, testing & inspection

QUARTER 4 - Fire alarm system maintenance, repairs, testing & inspection

Damper maintenance, testing & inspection

AutoCAD drawings - Annual review

AutoCAD drawings - Semi-annual (6th month) review

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) (End of Addendum to 52.212-4)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[X] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved] [] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[X] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved] [] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved] [] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (20) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JAN 2025) of 52.219–9.

[] (v) Alternate IV (JAN 2025) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C. 637(d)(4)(F)(i)).

[X] (25) 52.219–27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

[X] (26) (i) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (27) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

[] (28) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) (15 U.S.C. 637(m)).

[] (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C. 644(r)).

[] (30) 52.219–33, Nonmanufacturer Rule (SEP 2021) (15 U.S.C. 637(a)(17)).

[X] (31) 52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

[] (32) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2025) (E.O. 13126).

[] (33) [Reserved] [] (34) [Reserved] [X] (35)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JUL 2014) of 52.222-35.

[X] (36)(i) 52.222–36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

[] (ii) Alternate I (JUL 2014) of 52.222-36.

[X] (37) 52.222–37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

[X] (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

[X] (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

[] (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

[X] (40) 52.222-54, Employment Eligibility Verification (JAN 2025). (E.O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

[] (41)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (MAY 2008) (42 U.S.C.6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

[] (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (44) 52.223-20, Aerosols. (MAY 2024) (42 U.S.C. 7671, et seq.).

[] (45) 52.223-21, Foams (MAY 2024). (42 U.S.C. 7671, et seq.).

[X] (46) 52.223-23, Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025) (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).

[] (47)(i) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

[] (ii) Alternate I (JAN 2017) of 52.224-3.

[] (48)(i) 52.225-1, Buy American—Supplies (OCT 2022) (41 U.S.C. chapter 83).

[] (ii) Alternate I (OCT 2022) of 52.225-1.

[] (49)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (NOV 2023) (19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

[] (ii) Alternate I [Reserved].

[] (iii) Alternate II (JAN 2025) of 52.225-3.

[] (iv) Alternate III (FEB 2024) of 52.225-3.

[] (v) Alternate IV (OCT 2022) of 52.225-3.

[] (50) 52.225–5, Trade Agreements (NOV 2023) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

[] (52) 52.225–26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section…