36C25025Q0884.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 10

3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist DeJanee R. Evans dejanee.evans@va.gov 937-268-6511 x1524

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ADDITIONAL INFORMATION

DESCRIPTION

36C25025Q0884

SPECIAL NOTICE

NOTICE OF INTENT TO SOLE SOURCE

Transfer Carts (Sterile Processing Service) The Department of Veterans Affairs, The Chalmers P. Wylie Ambulatory Care Center, 420 North James Road, Columbus, Ohio 43219 intends to solicit and negotiate with only one source under the authority of FAR 6.302-1(a)(2), “Only one responsible source and no other supplies or services will satisfy agency requirements.”

The VA intends to solicit and negotiate with the OEM, Steris Corporation at 5960 Heisley RD, Mentor, Ohio 44060-1834 and their Authorized Distributor: Service-Disabled Veteran-Owned Small Business (SDVOSB), Derrah Morrison Enterprises LLC at 15205 Holly LN STE B, Austin, Texas, 78734-3608.

The Chalmers P. Wylie Ambulatory Care Center is in need of Steris Washer Disinfection Transfer Carts. These carts are specifically designed and compatible with Steris Washer Disinfection equipment currently in use within the Sterile Processing Service (SPS) department. No other products meet the unique design and functional requirements identified by the Sterile Processing Service (SPS) department.

The facility has determined that these carts are necessary to improve ergonomics and safety for SPS staff who are required to transfer racks repeatedly in and out of Steris Washer Disinfection equipment. Per Occupational Safety and Health Administration (OSHA), an ergonomic assessment was conducted, and the Facility Safety Department concluded that this equipment minimizes strain and injury risk associated with handling racks. This unique compatibility and ergonomic benefit limit the availability.

1. Description of service/supplies being requested:

Description of Supplies/Services

Local Stock Number:

Quantity:

UOM

TRANSFER CART,SHORT,AUTO LOCK Auto Docking Transfer Cart for Standard Chamber Washer. Adapter for Washer or SCS required

FD199

EA

AUTO DOCKING TC ADAPTER (SCS) SCS Adapter for auto docking transfer cart for Long Chamber Washer/Disinfector

SCS35

EA

Specialty Labor

SE0000000023

JB

The Government believes that only these businesses can satisfy the agency requirements and intends to negotiate with only one source under the authority of FAR 6.302-1(a)(2), “Only one responsible source and no other supplies or services will satisfy agency requirements.” Other persons may identify their interest and capability to respond to this requirement by Tuesday, September 2, 2025, by 5:00PM EST. Such capabilities information will be used solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. All information shall be furnished at no cost or obligation to the Government. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. No solicitation is available at this time. All inquiries must be submitted by email to DeJanee R. Evans at dejanee.evans@va.gov. Enter “RFQ 36C25025Q0884: Transfer Carts (SPS)” in the email subject line.

STATEMENT OF WORK (SOW)

Contract Number:

Task Order Number:

Follow-on to Contract and Task Order Number:

1. Contracting Officer’s Representative (COR):

Phone Number:

Fax Number:

2. Contract Title: Steris Transfer Cart Short Auto Lock

3. Background: Occupational Safety and Health Administration (OSHA) has recommended improvements to the Sterile Processing Service (SPS) workflow. Specifically, the facility requires equipment to reduce repetitive pushing and pulling motions associated with moving Washing Disinfection racks.

4. Scope: This requirement is for the purchase and installation of a Steris Washer Disinfection transfer cart with short auto-lock functionality, along with all necessary accessories.

5. Specific Tasks: The contractor shall deliver and install the transfer carts and accessories, ensuring that all equipment is fully operational and functioning as intended.

5.1 Task 1 - Enterprise Management Controls:

5.1.1 Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this SOW. Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide the centralized administrative, clerical, documentation and related functions.

5.1.2 Subtask 2 - Contract Management. Prepare a Contract Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout Contract execution. Provide a monthly status report monitoring the quality assurance, progress/status reporting and program reviews applied to this contract.

6. Performance Monitoring: NA

7. Security Requirements: The C&A requirements do not apply, and a Security Accreditation Package is not required.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) : NA

9. Other Pertinent Information or Special Considerations: NA:

a. Identification of Possible Follow-on Work: NA

b. Identification of Potential Conflicts of Interest (COI): NA

c. Identification of Non-Disclosure Requirements: NA

d. Packaging, Packing and Shipping Instructions: NA

e. Inspection and Acceptance Criteria: NA

10. Risk Control: NA

11. Place of Performance: Chalmers P. Wylie Ambulatory Care Center, 420 N. James Road, Columbus, Ohio, 43219-1834

12. Period of Performance: The period of performance shall begin on the date of award and continue until successful delivery, installation, and acceptance of all equipment and accessories. The anticipated period of performance is 30 calendar days from date of award.

13. Delivery Schedule: All equipment and accessories shall be delivered and installed within 30 calendar days from date of award.

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-25-AP-5274

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 10, located at 3140 Governor’s Place Boulevard Suite 210, Kettering OH 45409-1337, in support of VISN 10 VA Health Care System at 420 North James Road, Columbus, OH 43219-1834, using Transaction #: 757-25-4-096-0714.

1. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This requirement is for the procurement of Steris Transfer Carts specifically designed for use with Steris Washer Disinfection equipment. These carts are required by the Sterile Processing Service (SPS) to allow for the safe and ergonomical transfer of racks during repeated sterilization cycles.

1. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Steris Transfer Carts are manufactured exclusively by Steris Corporation and are specifically designed for use with Steris Instrument Washer Disinfections equipment. The carts are uniquely manufactured to integrate with existing Steris equipment, ensuring compatibility, safety and compliance with VA standards. These carts are necessary to maintain continuity of operations within SPS and to support patient safety and infection control. Additionally, they reduce repetitive strain and improve ergonomics for staff, helping ensure compliance with Occupational Safety and Health Administration (OSHA) requirements for workplace safety and injury prevention.

1. Description of market research conducted and results or statement why it was not conducted: Per Subject Matter Expert (SME): Research performed by VISN 10 Safety Officer and recommended based on assessment performed.

Per Contracting: The following market research techniques were used but are not limited to: DSBS, GSA, Supply Chain Master Catalog (SCMC) and Internet. The DSBS search using keywords “Steris Transfer Carts” netted 0 vendors. The DSBS search using keyword “Steris” netted 5 Small Business Vendors. The GSA Advantage Search using Item Number and Description netted 0 Vendors. The SCMS search netted 1 vendor on FSS contract which is the OEM, Steris Corporation (FSS: V797D-60613).

In addition, Steris Corporation confirmed they are the OEM for the items required and identified that they have one Authorized SDVOSB: Derrah Morrison Enterprises, LLC d/b/a DME, LLC.

1. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Gina P. Crank Contracting Officer Network Contracting Office 10

Special Notice