36C25025Q0827.docx

SUBJECT*

Portable Power Supply and Refrigerator Chillicothe VA Medical Center

GENERAL INFORMATION

SET-ASIDE

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Christopher Gundy

PLACE OF PERFORMANCE

17273 OH-104

Chillicothe, OH

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

Department of Veterans Affairs Network Contracting Office 10, 24 Frank Lloyd Wright Drive, Ann Arbor, MI 48105, intends to solicit quotes for ten portable power units and seven portable refrigerator/freezers. This requirement is for the Chillicothe VA Medical Center, Chillicothe, OH, and its Community Based Outpatient Clinics. This is a sources sought and requesting information on the portable units power units and refrigerators. Contractors that can provide this requirement are requested to send:

1. Company Name

2. UEID number

3. Business size under NAICS 333310

4. Contractors must be registered and certified as VOSB/SDVOSB with SBA to be considered as VOSB/SDVOSB.

This is not a solicitation. This is a Request for Information, Sources Sought. Responses must be received NLT 4:00 PM EST on August 14, 2025. Responses will determine future set aside. Please email all responses to Christopher.gundy@va.gov with subject line “RFI 36C25025Q0827– Portable Equipment”.

STATEMENT OF WORK (SOW)

1. Contract Title: Portable Refrigerator and Power Units

2. Background.

VAMC Chillicothe has a responsibility to maintain utility redundancy to ensure the ability to properly store and mitigate loss of items due to power outages. To mitigate this at the Community Based Outpatient Clinics (CBOCs), it was identified during power outages and emergency events that having a redundant battery powered generator would mitigate loss of computer access by the use of power to charge laptops, using hotspots can ensure that communications from CBOC to main facility and to Veterans could continue. Additionally, it would provide power to medication refrigerators to ensure continued temperature control to decrease loss of medications due to power failure.

3. Scope.

Seven portable refrigerators and ten portable power supply units are required.

Portable refrigerator specification:

· 50-60 Quart capacity

· Temperature range to operate as both freezer and refrigerator

Additional preferences are:

· Solar power

· USB power supply

· Batter power backup Portable Power Supply specification:

· 4kWh Expandable up to 48kWh - Approximate

· 4000W AC output – approximate

· 120/240V output

· AC Charging Cable

· Car Charging Cable

· Output Ports – AC and USB

· Uninterrupted Power Supply

Additional preferences

· Multiple AC output ports

· USB A and C output ports

· Capable of fast charge

· Extra batteries to support 48kWh expansion

· Compact and portable

County origin of products must be stated.

4. Specific Tasks.

4.1 Task 1: Contractor to ship all deliverables to VAMC Chillicothe

4.1.1 Subtask 1: Warehouse to accept shipment

4.1.2 Subtask 2: Emergency Manager will install batteries and set up equipment

4.1.3 Subtask 3: Warehouse/logistics to deliver to CBOC locations.

4.1.5 Subtask 4: CBOC to accept equipment, and plug into outlet at CBOC location

4.1.5 Subtask 5: CBOC Contact Emergency Manager to confirm equipment receipt and plug in

4.2 Deliverables: CBOC to maintain communication with Emergency Manager to review directions and information pamphlets provided by manufacturer

5. Performance Monitoring Emergency Manager will assess the continued and increase need for the equipment during power outages

6. Security Requirements NO security requirements contractor will not be on station or in facilities.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

8. Other Pertinent Information or Special Considerations.

a. Identification of Potential Conflicts of Interest (COI).

N/A

b. Identification of Non-Disclosure Requirements.

Contractor will not have access to any sensitive or proprietary information during contract performance.

d. Packaging, Packing and Shipping Instructions.

No special packaging, packing, or shipping instructions required. All vendor shipments delivered to customer should be addressed to:

Chillicothe VAMC Warehouse Bldg 23 17473 State Route 104 Chillicothe, OH 45601

e. Inspection and Acceptance Criteria.

Final acceptance of completed installation verified by Emergency Manager

9. Risk Control N/A

10. Place of Performance.

The places of performance to the following areas:

Community Based Outpatient Clinics

11. Period of Performance.

Notice to Proceed after award by the contracting officer.

12. Delivery Schedule.

Contractor is responsible for delivering to the VA Bldg 23 Warehouse dock. All deliveries to CBOCs will be conducted by the warehouse.

Page 1 of

Page 1 of