36C25025Q0641.docx
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- Solicitation number
- 36C25025Q0641
About this file
This is a Special Notice for a single-source procurement by the Department of Veterans Affairs (VA) for an Advanced Instruments OsmoPRO MAX Automated Osmometer. The VA's Richard L. Roudebush VA Medical Center in Indianapolis, Indiana is seeking to acquire one OsmoPRO MAX Osmometer, including consumables, installation, training, and validation, for its Laboratory. The solicitation (36C25025Q0641) requires response by 07-10-2025 at 12 PM Eastern Time and is justified as a single-source award under FAR 13.106-1.
Market research identified Advanced Instruments as the exclusive vendor due to proprietary technology, existing system compatibility, and familiarity of laboratory technologists with the equipment. The procurement uses NAICS Code 334516, and while 234 potential vendors were initially identified through VetCert, only Advanced Instruments can provide this specific osmometer. The VA confirmed through direct communication with Varun Tejpal at Advanced Instruments that no alternative vendors can meet the laboratory's unique requirements, and the VA/SBA Rules of Two could not be satisfied with this procurement.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Equipment - OsmoPRO MAX Automated Osmometer - IND |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 45409-1337 |
| SOLICITATION NUMBER* |
| 36C25025Q0641 |
| RESPONSE DATE/TIME/ZONE |
| 07-10-2025 12PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| 6640 |
| NAICS CODE* |
| 334516 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337
POINT OF CONTACT*
Contracting Officer LouAnn Gilliland louann.gilliland@va.gov 937-268-6511 ext 2928
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.indianapolisvamc |
| URL DESCRIPTION |
| Homepage |
| AGENCY CONTACT’S EMAIL ADDRESS |
| louann.gilliland@va.gov |
| EMAIL DESCRIPTION |
| Procurement Point of Contact |
DESCRIPTION
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID: 36C250-25-AP-3897
1. Contracting Activity: Department of Veterans Affairs, VISN 10, Richard L. Roudebush VA Medical Center, Indianapolis, IN 46202, is seeking to procure 1 (one) OsmoPRO MAX Automated Osmometer, Consumables, Installation, Training and Validation Government Bundle, for the Richard L. Roudebush VA Medical Center – Laboratory, Indianapolis, IN 46202.
2237# 583-25-3-997-0202
1. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This contract is for the Advanced Instruments Osmometer, Model # OsmoPRO Max Automated Osmometer.
Estimated Amount:
1. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
This equipment is currently in use at the Richard L. Roudebush VA Medical Center, and is just an older version of the OsmoPro Max Osmometer. This equipment has proprietary technology that is exclusive to Advanced Instruments, which is required by the Chemistry Department. This device could be customized to meet specific project requirements or user preferences, which other suppliers are unable to provide. In addition, to meet compatibility requirements with existing systems, software, and other equipment that are used within the Laboratory, the OsmoPro Max Osmometer already has the ability to connect to these other systems. Furthermore, the technologists are already familiar with this equipment, which allows them to seamlessly transition to the OsmoPro Max Osmometer with little to no additional training required. This minimizes downtime and ensures continuity in operational efficiency.
1. Description of market research conducted and results or statement why it was not conducted: VetCert was searched using NAICS Code 334516, which identified 234 potential vendors. After reviewing FPDS, eCMS, Contract Opportunities, and SCMC, it was found that this equipment is only available through the OEM, a Large Business, Advanced Instruments. To ensure that there were no Small Businesses available, an email was sent to Advanced Instruments POC, Varun Tejpal, and he/she confirmed that Advanced Instruments is the only vendor able to provide this equipment and service this equipment. The VA/SBA Rules of Two could not be met with this procurement.
1. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
//signed// LouAnn Gilliland Contracting Officer
| *= Required Field |
| Special Notice |
Special Notice
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