36C25025Q0546.docx

SUBJECT*

GULDMANN GH3+ CEILING LIFTS

GENERAL INFORMATION

Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Jeremy Nee jeremy.nee@va.gov

PLACE OF PERFORMANCE

4100 W. Third St.

Dayton OH

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

This solicitation (36C25025Q0546) is issued as a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05, 08/07/2025.

This solicitation is set-aside for Small Business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing, with a small business size standard of 800 employees.

The FSC/PSC is 6515 – Medical and Surgical Instruments, Equipment and Supplies Department of Veterans Affairs, Dayton VA Medical Center is seeking to purchase 75 New Ceiling lifts, certified installation of the ceiling lifts and 3rd party stamped drawings by Licensed Structural Engineer.

This is a Brand-Name only solicitation is for Guldmann GH3+ Patient ceiling lifts/lift systems, which include equipment and installation for the Dayton VAMC with specifications listed in the Statement of Work (SOW), below.

All interested companies shall provide quotations for the following:

Supplies/Services

GH3+ 605lbs SWL Hoist w/Scale & Hanger Bar.

Rooms: 5C114-330, 5D141-330, 1A125-320, 1A138-320, 1A170-320, 1B113-320, 1B125-320, 1B127-320, 1B133-320, 1B134-320, 1B163-320, 1B167-320, 1B171-320, 1C114-320, 1C116-320, 1C134-320, 1C147-320, 1D122-320, 1D127-320, 1G105-310, 1G108-310, 1G109-310, 1G110-310, 1G111-310, 1G112-310, 1G113-310, GI108-330, 4C114-330, 4C121-330, 4C133-130, 4C143-330, 105-335, 1C117-330, 1C119-330, 1C121-330, 1C122-330, 1C137D-330, 6C139-330, 28-322, 1B101-330, 1B102-330, 1B110-330, 1B111-330, 2C124B-330, 2A121-330, 3C159-330, 3C159-330, 3D102-330, 3D105-330, 3D106-330, 3D110-330, 3D112-330, 3D120-330, 3D122-330, 3D123-330, 3D124-330, 3D128-330, 3D131A-330, 3D135-330, 3D136-330, 3D139-330, 3D143-330, 4C101-330

GH3+ 605lbs SWL Hoist w/Trainer Module, Scale & Hanger Bar. Includes Positioning Lock Kit Rooms: 5D101-330, 2C100-330, 2C124-330

GH3+ 825lbs SWL Hoist w/Scale & Hanger Bar.

Rooms: 1G100A-310, 1B103-330, 3D101-330

GH3+ Twin 1100lbs. SWL Hoist and Hanger Bar.

Rooms: 5C131-330, 5D120-330, 1G140-310

4x4 Room Covering System GH3+ 825lbs SWL Hoist w/Scale & Hanger Bar

Room: 8C112-330

5x5 Room Covering System GH3+ 825lbs SWL Hoist w/Scale & Hanger Bar.

Room: 3C116-330

1.00

EA

GH+3 605lbs SWL Hoist w/ Trainer Module, Scale & Hanger Bar. Includes Positioning Lock Kit 4x4 into straight.

Room: GE110-320

Certified Installation – Hoist Replacement and Weight Test Rooms: 5C114-330, 5D141-330, 1A125-320, 1A138-320, 1A170-320, 1B113-320, 1B125-320, 1B127-320, 1B133-320, 1B134-320, 1B163-320, 1B167-320, 1B171-320, 1C114-320, 1C116-320, 1C134-320, 1C147-320, 1D122-320, 1D127-320, 1G105-310, 1G108-310, 1G109-310, 1G110-310, 1G111-310, 1G112-310, 1G113-310, GI108-330, 4C114-330, 4C121-330, 4C133-130, 4C143-330, 105-335, 1C117-330, 1C119-330, 1C121-330, 1C122-330, 1C137D-330, 6C139-330, 28-322, 1B101-330, 1B102-330, 1B110-330, 1B111-330, 2C124B-330, 2A121-330, 3C159-330, 3C159-330, 3D102-330, 3D105-330, 3D106-330, 3D110-330, 3D112-330, 3D120-330, 3D122-330, 3D123-330, 3D124-330, 3D128-330, 3D131A-330, 3D135-330, 3D136-330, 3D139-330, 3D143-330, 4C101-330, 5D101-330, 2C100-330, 2C124-330, 1G100A-310, 1B103-330, 3D101-330, 5C131-330, 5D120-330, 1G140-310.

Certified Installed, up to 8 drops. (Includes 1 mobilization/phase) Includes uninstall of prior system below ceiling grid.

Room: 8C112-330

Certified Installed, up to 10 drops. (Includes 1 mobilization/phase) Includes uninstall of prior system below ceiling grid.

Room: 3C116-330

Certified Installed, up to 10 drops. (Includes 1 mobilization/phase) Includes uninstall of prior system below ceiling grid.

Room: GE110-319

Stamped Engineered Drawings

GRAND TOTAL

Place of Performance/Place of Delivery

Dayton VA Medical Center 4100 W Third St, Dayton, OH 45428

Packaging and Delivery All work shall be in compliance within 180 calendar days from the contractor’s receipt of the Notice to Proceed (NTP). Delivery of units should be as soon as possible. Installation shall be as soon as possible, coordinated with the COR, using the attached SOW as a guideline.

Dayton VAMC C/O Ryan Putman Building 143 4100 W Third St Dayton, OH 45428

Government Holidays National holidays observed by the Federal Government are as follows:

New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

All quoters shall submit the following: one electronic copy via email to Jeremy.nee@va.gov Ensure all FAR and VAAR fill-ins that are required in the solicitation.

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission of your response shall be received not later than 11:59 pm, ET, 3 September 2025 to Network Contracting Office (NCO) 10, 3140 Governor’s Place Blvd., Suite 210, Kettering, Ohio 45409.

Quotes are to be emailed to Jeremy Nee at Jeremy.nee@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Jeremy Nee Contract Specialist Network Contract Office (NCO) 10 Email: Jeremy.nee@va.gov 36C25025Q0546

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SOW

STATEMENT OF WORK (SOW)

1. Contract Title.

Ceiling lift end of life replacement and new installs at Dayton VAMC.

2. Background.

Dayton VAMC is soliciting for a contractor to provide all labor and materials to perform seventy-two (72) end of life replacement of permanent ceiling and/or wall mounted patient care lifts and the installation of three (3) new permanent ceiling and/or wall mounted patient care lifts. Various lift weight capacities and scale options are required. Three new systems are proposed in this Statement of Work that are similar to lifts already present both in the installation areas and throughout Dayton VAMC. It is the VA’s desire to match new units to existing lifts in the hospital to avoid misuse of unfamiliar equipment and allow for patient transfer between different lifts using a mutually compatible sling.

3. Scope.

· Contractor will provide equipment and services listed in the quote.

· The Contractor shall provide all necessary supplies, materials, equipment, qualified personnel, supervision, management, and transportation.

· All work is to be performed in accordance with the guidelines established by Federal, State, and local ordinances and The Joint Commission. The Contractor’s procedures and quality control procedures shall conform to these guidelines.

4. Specific Tasks.

A. Replacement of seventy-two (72) lift motors as detailed in Tables A-D. All lifts to undergo Certified Installation - Hoist Replacement and Weight Testing.

Table A. GH3+ 605lbs SWL Hoist w/Scale & Hanger Bar

5C114-330

5D141-330

1A125-320 1A138-320 1A170-320 1B113-320 1B125-320 1B127-320 1B133-320 1B134-320 1B163-320 1B167-320 1B171-320 1C114-320 1C116-320 1C134-320 1C147-320

1D122-320 1D127-320

1G105-310 1G108-310

1G109-310 1G110-310 1G111-310 1G112-310 1G113-310

GI108-330

4C114-330

4C121-330

4C133-330

4C143-330

105-335

1C117-330 1C119-330

1C121-330 1C122-330 1C137D-330

6C139-330

28-322

1B101-330

1B102-330

1B110-330

1B111-330

2C124B-330

2A121-330

3C159-330

3C159-330

3D102-330 3D105-330 3D106-330 3D110-330 3D112-330 3D120-330 3D122-330 3D123-330 3D124-330 3D128-330 3D131A-330 3D135-330

3D136-330 3D139-330 3D143-330

4C101-330

Table B. GH3+ 605lbs SWL Hoist w/ Trainer Module, Scale & Hanger Bar. Includes Positioning Lock Kit

5D101-330

2C100-330

2C124-330

Table C. GH3+ 825lbs SWL Hoist w/Scale & Hanger Bar

1G100A-310

1B103-330

3D101-330

Table D. GH3+ Twin 1100lbs SWL Hoist w/Scale & Hanger Bar

5C131-330

5D120-330

1G140-310

B. The installation of three (3) new lifts with certifications as detailed in Table E

Table E. New Installations

5x5 Room Covering System GH3+ 825lbs SWL Hoist w/Scale & Hanger Bar

Certified Installed, up to 10 drops. (Includes 1 mobilization/phase) Includes uninstall of prior system below ceiling grid.

4x4 Room Covering System GH3+ 825lbs SWL Hoist w/Scale & Hanger Bar

Certified Installed, up to 8 drops. (Includes 1 mobilization/phase) Includes uninstall of prior system below ceiling grid.

GH3+ 605lbs SWL Hoist w/ Trainer Module, Scale & Hanger Bar. Includes Positioning Lock Kit 4x4 into straight

Certified Installed, up to 14 drops. (Includes 1 mobilization/phase) Includes uninstall of prior system below ceiling grid.

C. Provide education and training:

· Two sessions of user education training. This training must include hands-on lift use and be extensive enough to prepare participants to train others.

· One sessions of training to biomedical engineering staff.

· Training must include each new type of equipment and sling used in an area.

D. Provide structural design and calculations by a Professional Structural Engineer registered in the State of Ohio. Design and calculations are to include, but are not limited to:

· Specified live loads and dead loads.

· Description of design criteria.

· Stress and deflection analysis.

· Selection of framing members, fittings, and accessories.

E. Perform weight and function testing for each lift after installation in compliance with the VHA checklist required by Patient Safety Alert AL14-07. Each checklist shall be provided to Contracting Officer Representative within 7 days of installation along with any checklist required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.

F. Connect transformer/ power supply to VA supplied 120Volt power source.

G. Provide the below deliverables.

· Electronic copies of the user manuals and repair manuals for each different model of lift installed under this order or contract at no additional cost to the government

· In accordance with Patient Safety Alert AL14-07, design and structural drawings must be provided, and Dayton VAMC stakeholders must have an opportunity to approve or ask for changes before installation.

H. This is a Brand-Name only solicitation for Guldmann GH3+ Patient ceiling lifts/lift systems, which include equipment and installation for the Dayton VAMC.

System Specifications:

· Each handset must have an integrated scale for patient weight built into the handset controller without compromising bed to hangar bar height and the ability to be safely secured to the lift when not in use.

· The lift hand control must be attached to the lift hanger bar to avoid it from coming dislodged when not in use, potentially causing patient and/or healthcare worker injury.

· A wide range of mounting options (such as a lift system which can offer a combined wall and ceiling mount configuration) to accommodate the various patient room environments which exist within our facility.

· The ability for full XY coverage in all patient care rooms, including therapy areas and maximum coverage in patient bathrooms

· Operation of the system must allow for a minimum of 24” lifting height for transfer of patient from wheelchair/exam table/toilet, as well as adequate lifting height for the turning and repositioning of the patient on the exam table or lowering height for fall recovery off the floor.

· The hanger bars must be able to be changed out by the medical center’s staff without the assistance of contractor, vendor, or special tools.

· Hangar bars must have 2- or 4-point hooks with secondary security measures, such as a steel or metal clip or double hook

· Lift systems must have software that allows for automatic tracking of preventative maintenance requirements as outlined in the National Patient Safety Alert AL 10-07 (2014). Tracking data must include the following: when service next due, number of weighings, total lifetime lifts, dates of last timing belt and battery change and number of lifts since reset.

· Technology that allows lift data to be viewed in Excel such as day & time of lifts, how long transfers are taking, height of the transfers, & weight of the transfers

· Emergency stopping device

· The emergency lowering feature must be operable without the use of any additional tools and the lift motor must be able to be reset by staff without any additional tools, allowing immediate use of the lift after activation of the emergency stop/lowering feature, without the need to call engineering or the manufacturer to reset the lift.

· Safety device that stops the motor to lift when batteries are low

· Lifting speed options up to 60mm/sec must be available.

· Plug and play technology must be employed to facilitate ease and reduced costs in system repairs and maintenance, one person replacement on current rail system.

· The Hoist must maintain a continuous charge on the rail.

· Operation of the system must be smooth with no fast or jerky starts and stops.

· Ceiling Lifts shall meet all Underwriters Laboratory requirements, life safety codes, national electric codes, fire safety codes, and all other applicable federal, state and local codes. Appropriate documentation should be provided.

· Ceiling Lifts shall comply with ISO 10535 (Hoists for the transfer of disabled persons – Requirements and test methods).

· Ceiling lifts must include a 2-point hanger bar, suitable and allowable for use with the full range of loop-based Guldmann slings, with 2 hooks facing different directions on each end of the bar and without easily breakable parts such as rubber flaps.

· The lifts shall be mounted (using ceiling, wall, or floor support as determined by building structure and room covering layout needs) to provide lifting capability for the maximum area possible within each room which means wall to wall – not just over the bed.

· Lifts must be capable of picking patients up off the floor.

· Lifts must not beep or flash during normal operation.

· Lifts must be able to lift a full-capacity load at least 21 times on a full, new battery charge.

· Ceiling lift motors shall be capable of lifting a weight no less than as specified in the replacement and installation tables.

· New lifts shall accept generic type replacement batteries without voiding any warranties.

· Motors shall be GFCI protected.

· Ceiling lifts’ vertical motion must be motorized.

· Ceiling lifts that connect from one room to another must be designed so that they cannot come off the rail system while in use, and the connecting rail and the systems in both rooms must all hold at least as much weight as the lift motor.

· Ceiling lifts must recharge automatically, by recharging at any location on the rail without employee action.

· Ceiling lifts must include safeguards to prevent patients from being trapped or hurt, such as emergency stop buttons and emergency lowering devices in case of power failure. Use of emergency lowering devices must not require tools or ladders.

5. Performance Monitoring HTM will complete incoming inspection of the delivered units per manufacturer guidelines. Project COR and Patient Safe Handling and Mobility will monitor the project and coordinate installations with contractor personnel.

6. Security Requirements The C&A requirements do not apply, and that a Security Accreditation Package is not required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

8. Other Pertinent Information or Special Considerations.

A. All work shall be in direct compliance in accordance with the VHA Safe Patient Handling and Mobility Directive 1611 (7/11/2023), and National Patient Safety Alert AL 14-07 (2014).

B. Equipment and supplies must not be shipped before designs are approved and contractor has approval to install. Dayton VAMC cannot store uninstalled equipment for a significant length of time.

C. All employees and subcontractors must wear a visible name and company identification when onsite. When more than one person is onsite performing work under this contract, one must be designated as a supervisor and must be fully responsible for the work to be performed.

D. Contractor personnel must conduct their work so as not to interfere with the normal functioning of the facility and will stop work if asked by Dayton VAMC personnel. Hours of work will need to be limited to daytime on units where patients sleep or to nighttime or weekends in areas where patients would be exposed by daytime work.

E. The Contractor shall take all precautions necessary to protect the lives and health of occupants of the building.

F. The Contractor must follow procedures required by Dayton VAMC Infection Control personnel and the construction safety committee, to include any required dust control specified in the Infection Control Risk Assessment.

G. The Contractor must state what efforts will be made to minimize noise during installation of equipment.

H. The Contractor shall immediately correct any fire and safety deficiencies caused by his personnel. If the contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and may hold the contractor in default of the contract.

I. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes which are in effect at the beginning of the contract period. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

J. All material and equipment will be removed from the facility or stored properly at the end of each workday and secured during the workday in the areas specified by the Contracting Officer’s Technical Representative.

K. The Contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances which pertain to any duties contained in the contract.

L. The Contractor will be required to furnish the Dayton VAMC with material safety data sheets for all chemicals used during installation. This information is required by the VA for emergency treatment in the event of ingestion of and/or contact with the material by humans and is required by OSHA regulations.

M. The Contractor’s onsite lead installer must attend a Dayton VAMC construction safety orientation and supply job hazard analyses as required by Construction Safety Officer to show how hazards to Contractor and VHSO personnel are being minimized.

N. All Contractor personnel must have OSHA 10-hour construction safety training cards.

O. The Contractor’s personnel shall follow applicable policies of the Dayton VAMC, to include policies concerning fire and disaster preparedness programs.

P. The contractor shall furnish at his own expense all labor, materials, machinery, and appliances which may be necessary or appropriate in the performance of this contract.

Q. All accumulated rubbish is to be collected and placed in the dumpster provided by the Government. Large quantities need to be disposed of in ways that do not overload the dumpsters.

R. The contractor must have visited the sites and assessed the structure of each ceiling lift location to ensure safe installation of the equipment and shall supply the installation plans to the Dayton VAMC HTM Service, who must accept them before installation.

S. Ceiling lift installations shall comply with NFPA 13 for fire sprinklers and with NFPA 99 and NFPA 70 for proper grounding and bonding and access to electrical and safety systems.

T. The contractor should not require movement of any lights, sprinklers, televisions, or other fixtures in order to install ceiling lifts. If movement of preexisting fixtures is unavoidable, the contractor must include such notice when the bid is submitted.

U. Wall mounted lifts are acceptable in the place of ceiling mounts where they are more effective or cause less risk to install.

V. Ceiling lifts must not add obstacles or impair any normal operations in patient care rooms.

W. It is permissible to raise the lifting height or extend the range of a lift system that is being replaced, so long as designs are approved by the facility in advance and all obstacles are avoided to avoid interference with the operation of curtains, ventilation, or other moving or ceiling mounted items.

X. All installation that affects existing areas and electrical work shall be coordinated with Dayton VAMC HTM service.

Y. The contractor will install all necessary mounts, braces, and any other components needed for full lift function and safety.

Z. Changes to Statement of Work: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

AA. Reporting Requirements: The VHA checklist and any manufacturer’s checklist are the sole report and must be provided to the COR by 1 week after installation. Lift installation is not considered complete and cannot be paid for until the checklist is complete and provided to the COR.

9. Risk Control Contractor will be installing units in an active healthcare environment and will be required to comply with VAMC required above ceiling work permits, infection control procedures, and all OSHA requirements.

10. Place of Performance.

Dayton VAMC 4100 W. Third Street Dayton OH 45428

11. Period of Performance.

All work shall be in compliance with-in 180 calendar days from the contractor’s receipt of the Notice to Proceed (NTP). If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

12. Delivery Schedule.

Delivery to take place in batches with batch size to be determined by Dayton VAMC to prevent storage demands exceeding the capacity of Dayton VAMC’s warehouse space.

CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV 2021)

(a) Definitions. As used in this clause— Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public Web sites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures. (1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls:

(i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems).

(ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute.

(iii) Verify and control/limit connections to and use of external information systems.

(iv) Control information posted or processed on publicly accessible information systems.

(v) Identify information system users, processes acting on behalf of users, or devices.

(vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems.

(vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse.

(viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals.

(ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access; and control and manage physical access devices.

(x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems.

(xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks.

(xii) Identify, report, and correct information and information system flaws in a timely manner.

(xiii) Provide protection from malicious code at appropriate locations within organizational information systems.

(xiv) Update malicious code protection mechanisms when new releases are available.

(xv) Perform periodic scans of the information system and real-time scans of files from external sources as files are downloaded, opened, or executed.

(2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556.

(c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of Clause)

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

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SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025) (DEVIATION FEB 2025) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 339113.

(2) The small business size standard is .

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) [Reserved].

(xv) [Reserved].

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) [Reserved].

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[] (i) 52.204-17, Ownership or Control of Offeror.

[X] (ii) 52.204-20, Predecessor of Offeror.

[] (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

[] (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Certification.

[] (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification.

[] (vi) 52.227-6, Royalty Information.

[] (A) Basic.

[] (B) Alternate I.

[] (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision) FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in paragraph (c)(1) in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212–3, Offeror Representations and Certifications–Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it ‘‘does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services’’ in paragraph (c)(2) of the provision at 52.204–26, or in paragraph (v)(2)(ii) of the provision at 52.212–3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.