36C25025Q0534.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Rachel MacRae rachel.macrae@va.gov 734-596-1152

PLACE OF PERFORMANCE

1481 W. 10th St.

Indianapolis Indiana

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation for quote to be requested with no other form of written solicitation to be issued.

This solicitation RFQ-36C25025Q0534 is issued as a request for quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular #2023-02 (February 14, 2023).

This is a solicitation only pertaining to a Endoinspect Inspection Borescope or equivalent.

Note: this is a “Brand Name or Equal” item (s) solicitation, firm fixed price, Small Business Set-Aside.

The North American Industry Classification System (NAICS) number is 334510, with a small business size standard of 1,250. The FSC/PSC is 6515.

Vendor to supply necessary materials and/or parts for the requirements listed below. Materials and parts will be delivered to; Richard L. Roudebush VAMC, 1481 W. 10th St., Indianapolis, IN 46202, FOB destination.

Requirements:

Inspection Borescope

· 13” or larger monitor

· Integral Auto Adjusting LED Illumination

· Automatic White Balance

· Automatic Motion-Activated Scope LED on/off

· Availability to utilize multiple size, interchangeable scopes for the variety of lumen devices.

· Still image capture

· Video recording capabilities

· Be a stand-alone piece of equipment.

· HD High Resolution touch screen display

· Able to be used in both wet and dry conditions (Decon and Prep)

· Able to be wall mounted or use of a table-top stand.

· Able to provide scopes from 0.5mm to 1.9mm and larger

· Scope lengths up to 1900mm for single pass inspections

· The unit must be easily identifiable regarding the size and length

· IP68 rated for full submersion during HLD / soak sterilization

· Made in USA

Offerors must comply with all instructions contained in provision 52.212-1, Instructions to Offerors-Commercial, which applies to this acquisition. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation.

Contractor shall provide an authorized distribution letter. The Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized Contractor reseller for the proposed equipment/system such that the OEM warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. The Contractor shall provide new items ONLY; no remanufactured/used or "gray market" items. All items must be covered by the manufacturer's warranty. (852.212-72 Gray Market and Counterfeit Items) The following additional FAR provisions apply:

52.211-5 Material Requirements 52.211-6 Brand Name or Equal to item(s) 52.212-2, Evaluation-Commercial Items, the Government will award a contract/purchase order resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is determined to be the most advantageous to the government; technical, price, estimated delivery time, warranty, and past performance may be considered.

52.212-3, Offeror Representations and Certifications-Commercial Items, a completed copy of this provision shall be submitted with the offer unless SAM registered which must be noted in the quote.

52.212-4, Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.

52.212-5, Contract Terms and Conditions-Commercial Items. The following additional clauses apply: Purchase order (SF 1449) will be awarded to the winning bid with submission of Invoice through Tungsten upon delivery of ALL items listed on spreadsheet.

From the VAAR the following apply:

852.232-72 Electronic submission of payment requests. All invoices must be submitted to Tungsten for payment processing. The PO number must appear on all invoices, packing slips, shipping labels, and/or correspondences to the contracting officer.

852.246-71 Inspection of all parts will be held. If goods are rejected, they will be held for 15 days, if not replaced, the rejected merchandise will be returned to the contractor at their risk and expense. Payment of invoice will be delayed.

The PO number must appear on all invoices, packing slips, shipping labels, and/or correspondences to the contracting officer.

Contractor must be registered Active in SAM.gov at time of submission.

Contact: Rachel MacRae, Contracting Specialist, via email at rachel.macrae@va.gov. No telephone inquiries will be accepted. Only written inquires received directly for the offeror are acceptable. All quotes must be received by 5/14/2025, 12:00pm EST to Rachel MacRae (rachel.macrae@va.gov), with the subject title: (Company Name) - RFQ-36C25025Q0534

Combined Synopsis/Solicitation Notice