36C25025Q0352.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

POINT OF CONTACT*

Contracting Officer Gina P. Crank gina.crank@va.gov 614 625 1236

NA

PLACE OF PERFORMANCE

420 N. James Road

Columbus OH

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

This is a request for quote (RFQ), and the solicitation number is 36C25025Q0352. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2025-01/02, effective 02/18/2025. The associated NAICS Code is 339112, Surgical and Medical Instrument Manufacturing.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Chalmers P. Wylie VA Ambulatory Care Center Brand Name only Capsa Avalo ACS10-AH0DC-D131 Medical Carts and the associated accessories. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. This is a Brand Name only requirement for Capsa Avalo Medical Carts.

Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than March 5, 2025, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.

ITEM INFORMATION

ACS CART, AUTO RELOCK, 10 HIGH - INCLUDES AUTO RELOCK WITH NO HANDLE - DARK CREME - (QTY 1) 3" MAIN DRAWERS - (QTY 3) 6" MAIN DRAWERS - (QTY 1) 10" MAIN DRAWERS - MFG CAPSA SOLUTIONS ACTIVATIONS - SEPG 447271 - EER 246935 DELAWARE - EIL 420 - QTY 13 ACTIVATIONS - SEPG 447271 - EER 246936 MARION - EIL 241 - QTY 12

LOCAL STOCK NUMBER: CESS-A-ACS10-AH0DC-D131

Funding/Req. Number: 1

3" MEDICAL CART MAIN DRAWER DIVIDER KIT - MPN 12770

LOCAL STOCK NUMBER: CESS-778142-00001

Funding/Req. Number: 1

6"/10" MEDICAL CART MAIN DRAWER DIVIDER CART - MPN 12771

LOCAL STOCK NUMBER: CESS-778143-00001

Funding/Req. Number: 1

ACS TOP MATT - MPN 12527

LOCAL STOCK NUMBER: CESS-757093-00001

Funding/Req. Number: 1

WRITING SURFACE UPGRADE, ACS, CHAMP METALLIC - MPN UG-ACSWS-12544-CM

LOCAL STOCK NUMBER: CESS-809242-00001

Funding/Req. Number: 1

STANDARD HOLST SOFTWARE FOR MEDICATION CART - MPN 12885

LOCAL STOCK NUMBER: CESS-836299-00001

Funding/Req. Number: 1

FREE DOCK TO DOCK FREIGHT

LOCAL STOCK NUMBER: FREIGHT

Funding/Req. Number: 1

STATEMENT OF WORK (SOW)

Contract Number:

Task Order Number:

Follow-on to Contract and Task Order Number:

1. PROGRAM REQUESTOR/MANAGER).

Name:

Phone Number:

Fax Number:

E-Mail Address:

2. Contract Title.

Capsa Medical Carts (Avalo Cart)

3. Background. The Chalmers P Wylie CBOC (activations for Marion and Delaware) is in need of supply carts that are kept in the patient exam room stocked with supplies. This is a request for Brand Name Capsa Avalo Medical Carts. This is to keep uniformity in the quantity of supplies that are stocked on hand in a single exam room to prevent hording of medical supplies. This will also help ensure that we have streamlined maintenance and repair parts as needed, without having to carry different parts for different manufactures considering that we currently have in the fleet 240 Capsa Medical Carts.

4. Scope.

Addition of 25 Capsa Avalo Series Medical Carts for CBOC activation.

5. Specific Tasks.

Provide 25 Capsa Avalo Series Medical Carts with this configuration

ACS10-AH0DC-D131 ACS CART INCLUDES:

* AUTO RELOCK LOCKING SYSTEM

* WITH NO HANDLE.

* DARK CREME

*1 3" MAIN DRAWERS

*3 6" MAIN DRAWERS

*1 10" MAIN DRAWERS

12770 AVALO AC 3" MAIN DRAWER DIVIDER KIT

12771 AVALO AC 6"/10" MAIN DRAWER DIVIDER

12527 AVALO AC TOP MAT-ACS

UG-ACSWS-12544-CM WRITING SURF UPGRADE, ACS, CHAMP METALLIC

12885 STANDARD HOST SOFTWARE – NO MEDIA

1 Copy: 6825 MANUALS, HARDCOPY, AC 1 Copy: 6830 MANUAL, CD, AC

6. Performance Monitoring Delivered products will be inspected by the HTM department before the disbursement to services to ensure safety.

7. Security Requirements No maintenance or installation of a VA Information System Hardware or Software is performed under this contract. No contractor access to a VA Information System, VA Protected Health Information (PHI), nor VA Personally Identifiable Information (PII) is allowed or performed under this contract. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). NA

9. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

b. Identification of Potential Conflicts of Interest (COI). .

c. Identification of Non-Disclosure Requirements.

d. Packaging, Packing and Shipping Instructions.

e. Inspection and Acceptance Criteria.

10. Risk Control

NA

11. Place of Performance.

Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus, Ohio 43219

12. Period of Performance.

One time purchase.

13. Delivery Schedule.

Negotiable upon award and supply chain constraints.

The 11 Federal Holidays observed by the Federal Government are:

Memorial Day Last Monday in May

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS” (SEP 2023)

FAR 52.212-3, “OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL ITEMS” (NOV 2023) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS” (NOV 2023)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) – 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1

VAAR 852.212-71 GRAY MARKET LANGUAGE (FEB 2023)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (DEC 2023) The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than March 5, 2025 by 5:00 PM EST to gina.crank@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Gina P. Crank Contracting Officer Network Contract Office (NCO) 10 Office: 614-625-1236 Email: gina.crank@va.gov

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-25-AP-1999

1. Contracting Activity: Department of Veterans Affairs, VISN/NCO 10, 420 North James Rd. Columbus, Ohio 43219 using transaction # 757-25-2-096-0153

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Capsa Avalo ACS10-AH0DC-D131 Medical Carts and the associated accessories.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This is a replacement for supply carts that are kept in the patient exam room and stocked with supplies. This is a request for Capsa Brand Name only. This is to keep uniformity in the amount and arrangement of supplies that are stocked on hand in a single exam room to prevent confusion and streamline clinical workflow. This will also help ensure that we have streamlined maintenance and repair parts as needed, without having to carry different parts for different manufactures or procure different software considering that we currently have a fleet of 240 Capsa Medical Carts.

Accordingly, Capsa Solutions or their authorized distributors are the only firms capable of providing the supplies and services described above without the Veteran’s Health Administration experiencing substantial duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling its requirements.

4. Description of market research conducted and results or statement why it was not conducted: The following market research techniques were used but are not limited to: VetCert, DSBS, GSA and Internet. The VetCert search using NAICS 339112 netted 668 SD/VOSB Vendors. The DSBS search using the same NAICS netted 4,028 Vendors. The DSBS search using the same NAICS with keyword “Capsa Avalo Carts” netted 0 Vendors. The GSA Advantage search using the part number listed above netted 0 results. Per Capsa, the requested carts are only available on the Open Market. This requirement will be posted on Contract Opportunities and competed amongst all authorized distributors.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

Combined Synopsis/Solicitation Notice