36C25025Q0240.docx

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Officer LouAnn Gilliland louann.gilliland@va.gov 937-268-6511 ext 2928

ADDITIONAL INFORMATION

Special Notice Special Notice

DESCRIPTION

Special Notice

Notice of Intent to Sole Source Requirement

The Department of Veterans Affairs, VA Healthcare System, Network Contracting Office (NCO) 10, 3140 Governor’s Place Blvd., Suite 210, Kettering, OH 45409, intends to negotiate a sole source contract under Simplified Acquisition Procedures and the authority of FAR Part 13.106-1(b), Only One Responsible Source for the following items listed below. The associated NAICS code for this is 314120 – Curtain and Linen Mills.

The sole source contract will be awarded to:

InPro Corp, S80 W 18766 Apollo Dr., Muskego, Wisconsin 53150

Requesting facility:

Department of Veterans Affairs Battle Creek VAMC 5500 Armstrong Road Battle Creek, MI 49037

Description of equipment requirements:

Neutralization Station CZ-SNAPPANEL – InPro Aloft Shadow 66"w x 66"h Snap Fabric Panel – 244 Each

A firm fixed price contract with no option years is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source.

This notice of intent is not a request for competitive proposals. It is not a solicitation or request for offers. No solicitation package is available. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government. Responses must be received via email only no later than 5:00 PM EST on Friday, January 24, 2025.

LouAnn Gilliland Contracting Officer louann.gilliland@va.gov

Revision: 01 Effective Date: 11/15/2024 Page 4 of 5 Acquisition ID#: 36C250-25-AP-1468

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-25-AP-1468

1. Contracting Activity: Department of Veterans Affairs, Battle Creek requests a procurement for replacement Cubicle Curtains. The procurement request is being worked through the Dayton VAMC, Networking Contract Office (NCO) 10, 3140 Governor’s Place Blvd, Suite 100, Kettering, OH 45409. This procurement request is for the delivery to the VAMC – Wyoming CBOC, located at 5838 Metro Way, Wyoming, MI 49519.

2237#: 515-25-1-596-0136

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Cubicle curtains needed for the Wyoming Outpatient Clinic – Quantity = 244 / Installation is not required for this procurement.

Estimated Cost: $ 33,226.92

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This is an urgent Sole Source request to replace 244 cubicle curtains for the the InPro EZE Swap panels in Inpro's Sheild Fabric, Aloft, Shadow material. InPro placed the mesh and snap cubicle curtains in the Wyoming CBOC in 2014, at the opening of the facility. Recently, all cubicle curtains were sent out to be cleaned and have never returned. A search was conducted by the cleaning service and the curtains cannot be found. The mesh part of the curtain is still usable and the snaps for the fabric portion of the curtain needs to match up perfectly for the curtains to operate properly. This can only be accomplished if the same brand of curtain is used, as different cubicle curtains have different spacing for the snaps, which would cause the patient curtains to not hang or operate correctly.

These cubicle curtains provide our veteran patients with much-needed privacy by creating a secluded space, allowing them to change clothes, receive treatments, or have private conversations with medical staff without feeling exposed to others. This can significantly contribute to their comfort and sense of dignity during their visit to the healthcare facility.

4. Description of market research conducted and results or statement why it was not conducted:

Vet Cert was searched using NAICS Code 314120, which provided 56 potential vendors. DSBS was also searched using the same NAICS Code and key word “InPro”, and this provided no vendors. In addition, eCMS, FPDS, GSA, SAM – Contract Opportunities, and SCMC were all searched, finding no additional vendors that can provide these specific cubicle curtains. Both the SBA/VA Rules of Two cannot be met for this urgent request. An intent to Sole Source will be placed on Contract Opportunities and award will go to the Small Business vendor, InPro, to provide the urgent request for the cubicle curtains.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

LouAnn Gilliland Contracting Officer

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