36C25025Q0231_1.pdf

Presolicitation Notice

*=Required Field Presolicitation Notice

SUBJECT* VANIHCS Lock Out Tag Out Request for SF-330's

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 45219

SOLICITATION NUMBER* 36C25025Q0231

RESPONSE DATE/TIME/ZONE 04-16-2025 4:30PM EASTERN TIME, NEW YORK, USA

ARCHIVE 1 DAYS AFTER THE RESPONSE DATE

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* J059

NAICS CODE* 541330

PLACE OF PERFORMANCE VA Northern Indiana Health Care System Marion Campus 1700 E. 38th Street, Marion, IN 46953

POSTAL CODE

COUNTRY

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219

POINT OF CONTACT* Contract Specialist Samuel Galbreath Samuel.galbreath@va.gov (301)456-3435

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION U.S Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

PURPOSE OF POSTING

In accordance with (IAW) Federal Acquisition Regulation (FAR) 36.601-1, the VA Northern Indiana Care System, Marion Campus, 1700 E. 3rd Street, Marion, IN 46953 is requesting SF 330s from AE firms wishing to be considered for a government contract for the upcoming project:

Lock Out – Tag Out

1) The contracted firm shall provide all tools, supplies, materials, equipment, labor, supervision, transportation, and project management to develop and implement all elements of a comprehensive and standardized Lock-Out/Tag-Out (LOTO) program for the VA Northern Indiana Health Care System (VANIHCS), Marion Campus, 1700 E. 38th Street, Marion, IN 46953. Elements shall include, identify and inventory all equipment requiring a LOTO procedure; write LOTO procedures to comply with OSHA regulations; provide standardized lockout equipment; provide training to applicable supervisors and employees; and provide a sustainable program for future changes, upgrades, additions, and deletions of equipment.

The work will take place at:

VA Northern Indiana Health Care System (VANIHCS), Marion Campus, 1700 E. 38th Street, Marion, IN 46953

This is a 100% set aside to Service-Disabled Veteran Owned Small Businesses (SDVOSBs) in accordance with Public Law 109-461.

North American Industry Classification System (NAICS): Codes 541330 is applicable to this posting.

Product Service Code (PSC): J059 is applicable to this posting.

Period of Performance: Project to be completed within one year of the notice-to-proceed date.

APPRAISING FIRM’S QUALIFICATIONS

IAW with FAR 36.603(b) & (c), to be considered for architect-engineer contracts, a firm must file with the appropriate office or board the Standard Form 330. These qualification statements will be classified with respect to the following and are of equal importance:

1. Professional Qualifications: the qualifications of the individuals which will be used for these services will be examined for experience and education and their record of working together as a team. The specific disciplines which will be evaluated are interior layout, electrical, structural, and space planning.

2. Specialized Experience and Technical Competence: specific experience and technical skill in the type and scope of work required, including, where appropriate, experience in electrical panels and distribution.

3. Capacity to Accomplish the Work: the general workload and staffing capacity of the design office which will be responsible for the majority of the design and the ability to accomplish the work in the required time will be evaluated.

4. Specific experience/capabilities: of personnel proposed for assignment to the project and their record of working together as a team.

5. Past Performance: the past performance of the firm on contracts relevant in scope to the advertised project that were accomplished with the Department of Veterans Affairs, other Government agencies, and private industry in terms of cost control, quality of work, and compliance with performance schedules will be examined. Project past performance references older than 3 years will receive less consideration than those references for projects accomplished within the past 3 years. Offeror shall provide at least five, similar projects to review.

6. Geographic Location and Facilities of Working Offices: Location in the general geographic area of the project and knowledge of the locality of the project. The proximity of each firm which would provide the professional services and familiarity with the area in which the project is located will be evaluated. This criterion will apply to the offices of both the Prime Firm and any Consultants. (The geographical area is limited to a 250-driving mile radius of Indianapolis, Indiana).

7. Small Business Subcontractors: The extent to which potential contractors identify and commit to the use of service-disabled veteran-owned small businesses, veteran-owned small businesses, and other types of small businesses as subcontractors.

8. Construction Period Services: Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates.

SELECTION OF FIRMS

The evaluation board will review all of the firm’s classifications and evaluate them IAW FAR 36.602-(1)(a), VAAR 836.602-170 and VA Acquisition Manual (VAAM) M836.602-1. The evaluation board will recommend at least three (3) most highly qualified firms to the Selection Authority (VAAM M836.602-7101(a)). If approved by the Selection Authority, the evaluation board will move forward with IAW FAR 36.602-3(c)&(d) and M836.7101(b). If the final selection report is approved by the Selection Authority, the Contracting Officer will move forward and conduct negotiations IAW FAR 36.606 and VAAM 836.606.

Please send your qualifications statements to the contact referenced on page one. We will accept an electronic version. A firm will not be considered if it’s SF 330, Part I is not signed, unless the SF 330, Part I is accompanied with a signed cover letter or a current signed SF 330, Part II.

At the time of submission of the SF330, the offeror must represent to the contracting officer that it is a –

(1) SDVOSB eligible under the VA Acquisition Regulation (VAAR) subpart 819.70 - Office of Acquisition and Logistics (OAL) (va.gov);

(2) Small business concern under the North American Industry Classification System (NAICS) code assigned to this acquisition; and

(3) Certified SDVOSB listed in the SBA certification database at https://veterans.certify.sba.gov/

SUBMISSION REQUIREMENTS:

Qualified SDVOSB A-E firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: http://www.gsa.gov/portal/forms/download/116486) In Section H of Part 1 include information regarding the firms estimating effectiveness (estimated costs vs.

actual costs), an organizational chart of the firm, a design quality management plan, and past compliance with performance schedules (original design schedule vs. actual design completion time) for each key design project listed in Section F. All submissions shall be made electronically by email. Please send to Samuel.galbreath@va.gov

Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as required. Selection criteria shall be in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 as follows:

1. Professional qualifications necessary for satisfactory performance of required services: The qualifications of all individuals which will be used for these services, including the Project Manager, key personnel and any consultants, will be examined.

2. Specialized Experience: Including technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

3. Professional Capacity: Ability for the firm in the designated geographic area of the project to accomplish the work in the required time.

4. Past Performance on contracts with the Federal Government, Department of Veterans

Affairs and private industry in terms of cost control, quality of work and compliance with performance schedules. Limit past project references to those within the same scope as this advertisement.

FAILURE TO CLEARLY ADDRESS ALL FIVE LISTED EVALUATION CRITERIA

AND INFORMATION REQUIRED BY THE SUBMISSION REQUIREMENTS BELOW

MAY RESULT IN REJECTION OF SF330.

Completed SF330s shall be sent to Samuel.galbreath@va.gov

After the evaluation of submissions in accordance with the evaluation criteria listed herein, a 'short list' of three or more of the most highly qualified firms will be chosen for interviews to present their approach to the design to arrive at selection of the firm to enter into negotiations.

Award of a Firm Fixed Price contract is anticipated by May 2025.

This is not a request for proposal. The Government will not pay for nor reimburse any costs associated with responding to this advertisement. The Government is under no obligation to award a contract as a result of this advertisement.

Evaluation of Selection Criteria

1) Specialized experience and technical competence in the type of work required.

a) Basis of Evaluation:

i) Specialized experience pertains to the types, size, volume, budget, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Specialized experience may also include unique conditions, considerations, or circumstances encountered that are relevant to this solicitation.

ii) Specialized experience does not include overseas offices for projects outside the

United States, its territories, or possessions; nor does it include subsidiaries that are not normally subject to management decisions, accounting, and policies, or a holding or parent company or an incorporated subsidiary that operates under a firm name different from the parent company.

iii) Technical competence includes construction and design projects similar in project scope, size, construction features, dollar value, and complexity of that listed in the solicitation. Technical competence also includes experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

iv) Similar complexity is considered projects of an operational, construction, or design likeness to the work covered in the solicitation.

v) Specific emphasis of experience and technical competence shall be geared towards fire protection, seismic design/retrofit, physical security resilience and design, healthcare design/planning, building automation.

2) Past Performance on contracts with Government agencies and private industry in terms of cost control, quality work, and compliance with performance schedules.

i) Past performance is a measure of the degree to which an Offeror satisfied its customers’ needs and requirements and compliance with applicable codes, standards, laws, and regulations. The evaluation of past performance will include but is not limited to:

(1) The customer’s assessment of the Offeror's commitment to customer satisfaction;

(2) Timely delivery of quality work;

(3) The Offeror's record of conforming to contract requirements and applicable codes, standards, laws, and regulations;

(4) Successful implementation of a quality control plan and quality control procedures;

(5) Addressing design errors/omissions timely;

(6) Adherence to approved schedules; and,

(7) History of timely and professional communication and cooperative behavior.

ii) Include information on problems (errors/omissions) found, how the problems were corrected, and the impacts to the successful completion of the project (time delays, cost impacts, design modifications, etc.).

iii) Provide information supporting favorable cost control, quality of design submissions, and schedule compliance.

iv) Include a discussion on the Offeror’s record of significant claims for improper or incomplete design services.

v) Higher ratings may be given for work performed on VA Medical Center campuses.

b) Adjectival Rating:

i) Offeror risks receiving a lower rating if fewer than three (3) PPQs are provided or if the PPQs were not completed by project point of contact.

ii) Failure to demonstrate proven competence to perform projects with similar requirements to the requirements of the solicitation may be considered ineligible for award.

iii) If no CPARs or PPQs are submitted or responses to requests were not provided, the rating shall not be higher than “Satisfactory”.

3) Professional qualifications necessary for satisfactory performance of required services.

i) Evaluation of professional qualifications will include but is not limited to the subjective assessment of the Offeror's individual resumes.

ii) The Offeror shall describe and/or depict which projects and how well key personnel of the design team have worked together.

iii) Higher ratings for this criterion may be given when the Offeror's specific personnel demonstrate relevant credentials, such as involvement and degree of involvement in professional organizations, research/publications, code/standard body involvement, etc.

b) Adjectival Scoring:

i) Offerors unable to demonstrate professional qualifications necessary to perform designs may be considered ineligible for award.

4) Experience in construction period services.

i) Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

ii) Evaluation of the Offeror’s knowledge, skills, and abilities to complete necessary

CPS to support successful project completion.

iii) Provide a narrative describing the below services, but not limited to:

(1) Professional field inspections, both scheduled and emergent;

(2) Maintaining a comprehensive submittal log inclusive of material data, shop drawings, certifications, etc.;

(3) Review of construction submittals for design conformance, variance, and applicable code/standard compliance;

(4) Providing timely and complete responses to requests for information;

(5) Providing supporting documentation (statements of work, cost estimates, technical reports, etc.) for construction modifications;

(6) Providing record drawing documentation;

(7) Process for correcting design errors/omissions identified during construction;

and,

(8) Other requirements defined under CPS in the Statement of Work.

5) Capacity to accomplish the work in the required time.

i) Identify the Offeror’s past, present and projected future workload, including VA contracts over the previous 12 months.

ii) Describe the Offeror’s capacity to incorporate this solicitation’s work while meeting prescribed dates for current workload. Each key team member to include % of available capacity to take on new projects.

iii) Evaluation of this factor will be an assessment of the Offeror’s ability to complete design documents within the period of performance and meet solicitation requirements.

iv) Data is acceptable in tables or charts.

v) Capacity < 25% shall be rated not greater than ‘Satisfactory.’

vi) Higher ratings may be given for this criterion when information provided exceeds the minimum requirements.

6) Location in the general geographical area of Marion, IN, and knowledge of the locality of the Northern Indiana Healthcare System Marion Campus:

i) Offerors will be subjectively evaluated based on their knowledge (and the knowledge of subcontractors) of unique conditions or variables, such as familiarity of applicable codes, regulations, construction market & labor conditions, geotechnical, seismic, weather, environmental, or other unique considerations found in Marion, IN.

ii) If prior experience in Marion, IN is minimal, describe how the design team plans to obtain specific knowledge of local conditions or project features required for a compliant design.

iii) Data from other projects and locations are acceptable to highlight knowledge of the

Marion, IN geographical area or areas of similar nature.

b) Adjectival Scoring:

i) Offerors that submit relevant projects outside of the Marion, IN geographical area may be given a lower rating than projects within the Marion, IN geographical area.

ii) Offerors that demonstrate no experience in the geographical area shall be rated not higher than “Satisfactory”.

7) The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors:

i) Offerors shall be evaluated based on their utilization plans for service-disabled

Veteran-owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses.

ii) Offerors shall be evaluated on the expected amount of work versus key personnel to verify the above signatory statement. If less than 50% of work is estimated to be performed by the prime SDVOSB, the Offeror may be given a lower rating.

iii) Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation.