36C25025Q0057.docx
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- Solicitation number
- 36C25025Q0057
About this file
This document is a Request for Quotes (RFQ) for commercial items related to providing subscription services for journals, databases, e-books, and point-of-care subscriptions to the Louis Stokes Cleveland VA Medical Center. The contractor will be responsible for managing the subscriptions, handling claims, providing electronic access, and submitting required reports. The initial contract period is for one base year with four one-year option periods. Offers are due by November 15, 2024, with an anticipated contract start date of December 1, 2024. This procurement has a NAICS code of 519210 - Libraries and Archives with a $21 million small business size standard. It is set aside for small businesses. The Department of Veterans Affairs Network Contracting Office 10 is the contracting office.
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36C25025Q0057
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
36C25025Q0057 11-04-2024 Jennifer Nowak - Jennifer.Nowak@va.gov 937-268-6511 x3273 11-15-2024 14:00
EST
36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering
OH
45409-1337 X X 519210 $21 Million N/A X 36C541 Department of Veterans Affairs Louis Stokes Cleveland VA Medical Center 10701 East BLVD Cleveland
OH
44106 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governors Place Blvd. Suite 210 Kettering
OH
45409-1337
Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone
877 353 9791 512 460 5429 See CONTINUATION Page Vendor shall provide all management, licenses, and products to provide subscriptions and related services for journals database subscriptions, e-book subscriptions, point of care subscriptions and other related items listed in the Statement of Work herein.
Vendor shall be issued a Firm-Fixed-Price Purchase Order for a Base plus Four Option to be exercised at the Governments convenience.
All questions relating to this RFQ must be submitted by email only to Jennifer.Nowak@va.gov. Questions must be received no later than 2PM on November 13, 2024.
This procurement is being conducted under FAR 13.
See CONTINUATION Page X X X Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 4 |
| B.1 CONTRACT ADMINISTRATION DATA | 4 |
| B.2 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS) | 5 |
| BACKGROUND | 6 |
| SCOPE OF WORK | 6 |
| DEFINITIONS | 6 |
| SUBSCRIPTION SERVICES | 7 |
| Orders | 8 |
| Order Placement | 8 |
| Subscription Periods | 8 |
| Continuations | 8 |
| Bill-To and Ship-To Addresses | 8 |
| Fiscal Agent | 8 |
| Payment | 8 |
| Refunds For Lost Periodicals, Replacements And Discontinuance Of Publication | 9 |
| Refunds For Cancellations | 9 |
| Ensuring timely and complete delivery | 9 |
| Claims For Missing, Defective Or Mutilated Issues | 9 |
| Duplicate Issues | 10 |
| Notification Of Ceased Or Discontinued Titles | 10 |
| Administrative Services | 10 |
| Contractor Representative | 10 |
| Catalog | 10 |
| Renewals | 11 |
| Other Communication | 12 |
| Library Management Reports | 12 |
| Electronic Resource Support | 12 |
| Marc Record Data | 13 |
| ORGANIZATIONAL CAPABILITIES | 13 |
| Electronic Data Records | 13 |
| Financial Resources | 13 |
| Method And Distribution Of Deliverables | 13 |
| SCHEDULE FOR DELIVERABLES | 14 |
| B.3 PRICE/COST SCHEDULE | 14 |
| ITEM INFORMATION | 14 |
| SECTION C - CONTRACT CLAUSES | 146 |
| C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023) | 146 |
| C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 151 |
| C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 152 |
| C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 152 |
| C.5 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION) | 152 |
| C.6 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019) | 153 |
| C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) | 154 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 163 |
| SECTION E - SOLICITATION PROVISIONS | 164 |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) | 164 |
| E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 169 |
| E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023) | 170 |
| E.5 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY NOTICE (FEB 2023) | 171 |
| E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 172 |
| E.7 ADDENDUM TO FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS EVALUATION OF OFFERS | 172 |
| E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024) | 173 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C250
Department of Veterans Affairs Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [] |
| 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or |
| [] |
| 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [] |
| b. Semi-Annually | [] |
| c. Other | [X] Upon Completion of Properly Submitted Invoice(s) |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
B.2 REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)
(a) as prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $250,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Sea Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.
(b) Each contractor whose contract award is estimated to exceed $250,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk @ DSN: 684-1690 or COMM: 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.
(c) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.
(d) Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.”
STATEMENT OF WORK (SOW)
BACKGROUND
The Medical Library at the Louis Stokes Cleveland VA Medical Center (LSCVAMC) is seeking a Contractor with established relationships with publishers to provide subscriptions and support services for serials, database subscriptions, e-book subscriptions, and point of care subscriptions.
SCOPE OF WORK
Contractor shall be responsible for the management, labor and equipment necessary to provide subscriptions and related services for journals, books, databases, e-books, e-journals, point-of-care and other related online services from multiple publishers to LSCVAMC. Related services include paying publishers, handling claims for non-receipt, cancellations, submission of required reports, electronic access services, and other service problems. The initial list of subscriptions will be provided along with the mailing address and facility information. Additional subscriptions may be added during the year. The majority of the subscriptions have a January 2025 start date.
DEFINITIONS
Back Orders: Orders that could not be filled by the supplier when originally placed are kept on file pending availability of the material.
"Bill-Laters": A type of continuation in which a Contractor does not bill a library customer until the publisher has confirmed the price and/or availability of the item(s).
Consignee: The location to which items are shipped.
Contractor: The organization providing subscription services to the Department of Veterans Affairs (VA). For purposes of this solicitation, used interchangeably with Offeror.
Database: A subscription service that assembles knowledge-based information from a variety of source types. These types can include any mixture of e-books, e-journals, drug information, patient handouts, news updates, and/or videos in any format or content in any type developed specifically for the database. Cross-searching across all of these sources is usually available.
e-book: A book-length publication in digital form, consisting of text, images, or both, and produced on, published through, and readable on computers or other electronic devices.[1] Sometimes the equivalent of a conventional printed book, e-books can also be born digital. The Oxford Dictionary of English defines the e-book as "an electronic version of a printed book,"[2] but e-books can and do exist without any printed equivalent. e-books are usually read on dedicated hardware devices known as e-Readers or e-book devices. Personal computers and some cell phones can also be used to read e-books.
e-journal: Electronic serials, are scholarly journals or intellectual magazines that can be accessed via electronic transmission. In practice, this means that they are usually published on the Web. They are a specialized form of electronic document, they have the purpose of providing material for academic research and study, and they are formatted approximately like journal articles in traditional printed journals.
Licensing: Terms and conditions required by the owners of proprietary systems, software or intellectual property regarding the terms of its use.
Online Claiming: Computer-to-computer interactive communication to determine the current status of individual subscriptions, to register service complaints, and/or to facilitate communication between Library staff and Contractor.
Periodical: A serial appearing or intended to appear indefinitely at regular or stated intervals, generally more frequently than annually, each issue of which is numbered or dated consecutively and normally contains separate articles, stories or other writings. Serials may be published in any medium or format (including electronic, print, microform, or other non-print media), and may be available through purchase (as with traditional print magazines) or license (as with online journals).
Publisher Price: The established publisher's list price for the given subscription period at the time of order acceptance; the price at which a publication is made available to the public. It is established by the publisher and is exclusive of any discount.
Loosely, the price quoted by the publisher’s catalog.
Serial: A publication in any medium issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. Serials include: periodicals, newspapers, magazines, annuals, yearbooks, journals, memoirs, proceedings, transactions, and numbered monographic series and other serially published works.
Station: A VA Medical Center.
Subscription: The term subscription, as used in this agreement, means a payment for access to or ownership of knowledge-based information, in a time limited or permanent access. It can take the form of access to online databases, e-books, e-journals, print journals, back file e-journals, and other related services. VA determines the subscription period, publisher permitting, and Contractors shall, for print subscription, place and service it for the life of the subscription plus three months.
Supplemental Invoicing: Billing submitted, on a quarterly basis to cover bill-later titles, unscheduled issues for which publishers charge, etc.
SUBSCRIPTION SERVICES
Contractor shall provide subscription services that will include all tasks necessary to execute and manage orders for new and renewal subscriptions. These tasks fall into the following four critical areas: (1) Ordering subscriptions; (2) Serving as the fiscal agent with publishers; (3) Ensuring timely and complete delivery of ordered subscriptions; and (4) Providing reports and other administrative support for subscription management.
Orders Contractor shall provide subscription services for all subscriptions in all media generally available via agents from foreign and domestic publishers, if the ordering customer can supply sufficient publication information.
Order Placement Contractor shall place the orders in an electronic format with the publishers within ten (10) business days of receiving authorization to order. In those cases where follow up is required by the Contractor before an order can be placed, the Contractor shall notify library staff at LSCVAMC within five (5) business days of the problem and resolve in an expeditious manner.
Subscription Periods The subscription periods for the initial title list will be provided. Publisher permitting, Contractor shall be required to place orders for additional subscriptions at any time during the year. Contractor shall attempt to provide common expiration dates whenever possible.
Contractor shall provide administrative and other services for each subscription placed until three months after its expiration or for the life of the subscription (e.g., the publication of the last issue covered by that subscription period).
Continuations Pre-order price quotes will contain estimates of costs for "bill-later" items. When actual prices have been confirmed, Contractor shall provide notification of “bill-later” and associated price. The Station will then determine whether to proceed with purchase of “bill-laters.” Until all "bill-later" titles have been invoiced, the contractor shall supply, at no charge, a monthly listing by title showing titles billed versus those not yet billed.
Bill-To and Ship-To Addresses Contractor shall order subscriptions from publishers who will then ship subscriptions directly to LSCVAMC. Contractor shall support multiple shipping addresses under one billing address if necessary.
Fiscal Agent Contractor shall serve as the fiscal agent with publishers.
Payment Contractor shall pay all regular subscription orders in advance to the publishers or in accordance with the publisher’s agreement, prior to submission of first invoice. Upon request, the contractor shall provide proof of payment of any order invoiced. Changes and frequency of publications will not be justification of additional costs.
Refunds For Lost Periodicals, Replacements And Discontinuance Of Publication In the case where replacement is unavailable and refunds are offered instead, Contractor shall make a refund in full of all amounts paid by LSCVAMC. Contractor shall provide refunds from publishers for unexpired portions of subscriptions which discontinue publication during the life of the subscription. Contractor shall provide the option of receiving a refund or accepting a credit when refunds are due.
Refunds For Cancellations When a refund has been requested due to timely cancellation (in accordance with the cancellation/refund policy of the publisher) of a subscription, Contractor shall provide refunds to LSCVAMC. Contractor shall provide the option of receiving a refund or accepting a credit when refunds are due.
Ensuring timely and complete delivery Contractor shall provide the following services to ensure timely and complete delivery of all subscriptions.
Claims For Missing, Defective Or Mutilated Issues Contractor shall be the contract liaison for LSCVAMC in obtaining from the publishers’ replacement copies of periodicals found to be defective, mutilated, lost in transit, or otherwise missing, provided the loss is reported in accordance with the publisher’s claim policies. Contractor shall notify publishers within one (1) business day of receiving a claim. Contractors shall offer electronic claims services at no additional charge. Contractors shall, upon request of the Government, demonstrate or make available for review its electronic claims system prior to contract award.
1. Contractor shall provide the necessary training and written documentation to enable effective use of the electronic claims system.
1. Contractor’s claim system shall include a database of claims in progress where claims can be reviewed (including responses from publishers), updated, or closed.
1. The claim notice sent from the Contractors to the publisher shall include the following information:
2. Title being claimed
2. Specific issues
2. Date of Contractor’s order to publishers
2. Order period
2. Amount paid
2. Proof of payment
2. Change of address if any
4. Contractors shall handle claims for any subscription for up to three (3) months after the life of the subscription.
Duplicate Issues Contractor shall deal directly with the publisher to correct duplicate issue errors.
Change Of Address Contractors shall notify the publisher of changes of address within five (5) business days of notification by the consignee.
Notification Of Ceased Or Discontinued Titles Contractor shall notify LSCVAMC of any ceased or discontinued titles within 30 calendar days.
Administrative Services Contractor shall provide the following administrative services to support subscription ordering services.
Contractor Representative Contractor shall assign a representative by name to provide personalized assistance for the LSCVAMC account. The representative shall be available to provide assistance between 8:00 a.m. and 4:30 p.m. ET by email or telephone. Representative shall respond to messages within 24 hours or the next business day.
Catalog Contractor shall provide an online catalog of periodical titles available. The catalog shall have as a minimum the following information:
1. Titles
2. ISSN or ISBN
3. Cost
4. Frequency
5. Enumeration
6. Descriptive Information (e.g., title changes with cross references; memberships, if available; publisher, if available)
7. Documented constraints
8. Instructions for electronic access to the publications Renewals Upon request, Contractor shall be able to provide a renewal list as described below. The list shall be provided in Microsoft Excel format with optional print delivery. Contractor may propose other formats which the Station may, at its discretion, choose instead. The listing shall contain the following information:
1. Complete "Bill to" and "Ship to" addresses
2. Title
3. Quantity
4. Subscription Period
5. Format
6. Price: To contain latest known publishers' rates currently available, and the date for which that price was obtained. Indicate if publications are free to the Government or other institutions and how to obtain them, include titles which are part of memberships and/or combination subscriptions, and titles available direct from publisher only.
7. Service fee
8. Frequency
9. All additional titles which may not be due for renewal, but which are on record for a specific consignee
10. Listing of any "direct only" titles, or titles which the Contractors cannot supply
11. Listing of "standing order" or "billed as published" titles
12. Documented constraints (i.e., irregular publication, discontinued, volume year or calendar year basis only, publisher will not pro-rate, no refund available,) shall be noted on subscription listing
13. International Standard Serial Number (ISSN) or International Standard Book Number (ISBN)
14. Publisher Information Bulletins Contractor shall provide email information bulletins updating the latest known information on various publication titles, to minimally include:
1. Ceased publications
1. Suspended publications
1. Publication delays
1. Publishing frequency changes
1. Title changes
1. Title mergers or absorptions
1. Title splits
1. Price changes
1. Publisher changes
1. E-journal changes
1. Bill-later title status Other Communication Contractors shall email all administrative information not covered in information bulletins to the library staff at LSCVAMC.
Library Management Reports At no additional charge and on demand, Contractor shall provide electronic access to the following reports:
1. Claims List – Contractor shall provide a monthly listing of all outstanding claims and any responses received from the publishers. The report shall be cumulative, by title, for all unresolved claims.
2. Current Subscriptions – A list of all current subscriptions shall be available at all times.
3. Titles with claim restrictions – A list of titles with claiming deadlines and other restrictions set by the publishers.
4. Standing Order / Bill Later Summary – A list of standing-order and bill-later titles on order with adjustments since the last invoice date.
Electronic Resource Support In support of electronic subscriptions (e-journals, e-books, databases, and point of care subscriptions), Contractor shall perform the following services and provide reports as described below.
1. Contractor shall provide LSCVAMC with electronic access to reports that include the following information for each electronic subscription:
14. Access and licensing policies – Details regarding what the current subscription includes and what happens if the subscription lapses as well as if remote and mobile access is supported.
14. Registration information – Instructions, links, and ID numbers needed for registration and access to the subscription.
14. Authentication information – Details on what forms of authentication are supported (i.e. IP authentication, username/password, OpenAthens, etc.).
1. For each electronic subscription, Contractor shall provide publishers with the information needed to set up access to the subscription including, but not limited to, the following:
15. Facility IP addresses
15. OpenAthens and/or other facility ID numbers
15. Administrator contact information
15. Facility details (i.e. bed count, FTE).
Marc Record Data Upon request, Contractor shall provide electronic files of catalog data in MARC format of book and journal subscriptions for loading into customer’s local system.
ORGANIZATIONAL CAPABILITIES
Electronic Data Records Contractor shall have the capacity to maintain accurate and current information regarding periodical titles, prices, publisher information, claims status, billing and financial information, communication with consignee locations, address, and mailing list maintenance.
Financial Resources Contractor shall have the financial resources to pay publishers in full and in advance for orders placed with them. Contractor shall further demonstrate sufficient equity and/or credit lines to guarantee prepayment to publishers. The availability of equity and/or credit lines to cover debts incurred in fulfilling all obligations under this award shall be certified to the Contracting Officer prior to the award.
GENERAL REQUIREMENTS
Method And Distribution Of Deliverables Contractors shall deliver documentation in electronic format, unless otherwise directed. Acceptable electronic media include: Microsoft Word, Microsoft Excel, and Adobe PDF.
SCHEDULE FOR DELIVERABLES
| Deliverable Description |
| Due Date |
| Place orders in an electronic format with the publishers |
| 10 calendar days after receipt of authorization to order |
| In the case of ordering/delivery problems with subscriptions, the contractor shall notify LSCVAMC library staff and resolve in an expeditious manner. |
| Within five (5) business days of the problem |
| Reports |
| Upon request |
| Information Bulletins |
| As needed |
| Provide administrative and other services for each subscription placed |
| Up until 3 months after subscription expiration or the life of the subscription |
| Contractor shall notify VA Stations of any ceased or discontinued titles |
| Within 30 days of the end date |
B.3 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 004114377 ACADEMIC PSYCHIATRY - ONLINE - ENHANCED ACCESS
ISSN: 1545-7230
Frequency: BM Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025 PRINCIPAL NAICS CODE: 519210 - Libraries and Archives PRODUCT/SERVICE CODE: R605 - Support - Administrative: Library
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 029721131 AJR: AMERICAN JOURNAL OF ROENTGENOLOGY - ONLINE - SINGLE SITE - 1-15 CONCURRENT USERS. ISSN 1546-3141 Frequency: MO Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 032363141 ALCOHOLISM TREATMENT QUARTERLY - ONLINE
ISSN: 1544-4538
Frequency: QR Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 043370105 AMERICAN JOURNAL OF CLINICAL PATHOLOGY - ONLINE - SINGLE SITE ACCESS
ISSN: 1943-7722
Frequency: MO Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 044133106 AMERICAN JOURNAL OF PHYSIOLOGY - CELL PHYSIOLOGY - ONLINE - TIERS 1-3
ISSN: 1522-1563
Frequency: SM Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 044134062 AMERICAN JOURNAL OF PHYSIOLOGY - ENDOCRINOLOGY AND METABOLISM - ONLINE - TIERS 1-3
ISSN: 1522-1555
Frequency: SM Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 044134351 AMERICAN JOURNAL OF PHYSIOLOGY - GASTROINTESTINAL & LIVER PHYSIOLOGY - ONLINE - TIERS 1-3
ISSN: 1522-1547
Frequency: SM Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 044135101 AMERICAN JOURNAL OF PHYSIOLOGY - HEART AND CIRCULATORY PHYSIOLOGY - ONLINE - TIERS 1-3
ISSN: 1522-1539
Frequency: SM Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025
| 1.00 |
| YR |
| __________________ |
| __________________ |
Title Number 044135317 AMERICAN JOURNAL OF PHYSIOLOGY - LUNG CELLULAR AND MOLECULARPHYSIOLOGY - ONLINE - TIERS 1-3
ISSN: 1522-1504
Frequency: SM Subscriber Code: AF Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025
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Title Number 044136109 AMERICAN JOURNAL OF PHYSIOLOGY - REGULATORY INTEGRATIVE & COMPARATIVE PHYSIOLOGY - ONLINE - TIERS 1-3
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Title Number 044137107 AMERICAN JOURNAL OF PHYSIOLOGY - RENAL PHYSIOLOGY - ONLINE -TIERS 1-3
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Title Number 044138105 AMERICAN JOURNAL OF PHYSIOLOGY - CONSOLIDATED ED - ONLINE - TIERS 1-3
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Title Number 044429058 AMERICAN JOURNAL OF TROPICAL MEDICINE AND HYGIENE - ONLINE
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Title Number 051630326 AMYOTROPHIC LATERAL SCLEROSIS & FRONTOTEMPORAL DEGENERATIONS - ONLINE
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Title Number 064645740 ANTIMICROBIAL AGENTS AND CHEMOTHERAPY - ONLINE - SINGLE SITE - 1 TO 3500 USERS
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Title Number 111137055 BEHAVIOR RESEARCH METHODS - ONLINE - ENHANCED ACCESS - SINGLE SITE ACCESS
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Title Number 130158543 BONE & JOINT JOURNAL - ONLINE - TIERS 1-4
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Title Number 138736129 BRITISH JOURNAL OF PSYCHIATRY - ONLINE
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Title Number 152601068 BULLETIN OF THE MENNINGER CLINIC - ONLINE - SINGLE SITE
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Title Number 213342124 CLINICAL CHEMISTRY - ONLINE - SINGLE SITE ACCESS
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Title Number 213563216 CLINICAL INFECTIOUS DISEASES - ONLINE - SINGLE SITE ACCESS
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Title Number 261976054 DEATH STUDIES - ONLINE
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Title Number 270520232 DIABETES - ONLINE - SITE LICENSE
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Title Number 230523566 DIABETES CARE - ONLINE - SITE LICENSE - INCLS SUPPLEMENTS
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Title Number 304464563 EMERGENCY MEDICINE JOURNAL - ONLINE
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Title Number 306054032 ENDOCRINE REVIEWS - ONLINE - TIERS 1-3
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Title Number 318661535 EUROPEAN RESPIRATORY JOURNAL - ONLINE - SINGLE SITE ACCESS
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Title Number 320183114 EVIDENCE-BASED NURSING - ONLINE
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Title Number 343957494 FOCUS : JOURNAL OF LIFE LONG LEARNING IN PSYCHIATRY - ONLINE - TIERS 1-5
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Title Number 356453477 FRONTLINE GASTROENTEROLOGY - ONLINE
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Title Number 368273082 GERONTOLOGIST - ONLINE - SINGLE SITE ACCESS
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Title Number 382166106 GUT - SUPPLEMENTS - ONLINE
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Title Number 382166197 GUT - ONLINE
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Title Number 387887581 HEALTH AFFAIRS - ONLINE + DIGITAL EDITION - SINGLE SITE LICENSE
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Title Number 388583098 HEALTH & SOCIAL WORK - ONLINE - SINGLE SITE ACCESS
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Title Number 388736431 HEART - ONLINE
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Title Number 440732964 INTERNATIONAL GAMBLING STUDIES - ONLINE
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Title Number 467878195 JOURNAL OF AMERICAN PODIATRIC MEDICAL ASSOCIATION - ONLINE
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Title Number 468655063 JOURNAL OF ANTIMICROBIAL CHEMOTHERAPY - ONLINE - SINGLE SITE ACCESS
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Title Number 468877378 JOURNAL OF APPLIED LABORATORY MEDICINE - ONLINE - SINGLE SITE ACCESS
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Title Number 471744078 JOURNAL OF BIOCHEMISTRY - ONLINE - SINGLE SITE ACCESS
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Title Number 475118011 JOURNAL OF CONTINUING EDUCATION IN NURSING - ONLINE
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Title Number 480648009 JOURNAL OF GERONTOLOGICAL NURSING - ONLINE
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Title Number 4891197107 JOURNAL OF NEUROPHYSIOLOGY - ONLINE - SINGLE SITE - TIERS 1-3
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Title Number 489182058 JOURNAL OF NEUROSURGERY - ONLINE - SINGLE SITE ACCESS
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Title Number 489182075 JOURNAL OF NEUROSURGERY : PEDIATRICS - ONLINE
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Title Number 489182174 JOURNAL OF NEUROSURGERY : SPINE - ONLINE
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Title Number 489727032 JOURNAL OF NUCLEAR MEDICINE - ONLINE
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Title Number 489728006 JOURNAL OF NUCLEAR MEDICINE - SUPPLEMENT - ONLINE
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Title Number 489890042 JOURNAL OF NURSING EDUCATION - ONLINE
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Title Number 489974289 JOURNAL OF NUTRITION IN GERONTOLOGY AND GERIATRICS - ONLINE
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Title Number 490595585 JOURNAL OF ORTHOPAEDIC AND SPORTS PHYSICAL THERAPY - ONLINE - SINGLE SITE
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Title Number 491204079 JOURNAL OF PERSONALITY ASSESSMENT - ONLINE
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Title Number 491386124 JOURNAL OF PHARMACOLOGY AND EXEPERIMENTAL THERAPEUTICS - ONLINE
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Title Number 493166042 JOURNAL OF PSYCHOACTIVE DRUGS - ONLINE
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Title Number 493305862 JOURNAL OF PSYCHOSOCIAL NURSING AND MENTAL HEALTH SERVICES - ONLINE
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Title Number 494654024 JOURNAL OF RHEUMATOLOGY - ONLINE - BASIC ACCESS
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Title Number 494661508 JOURNAL OF RHEUMATOLOGY SUPPLEMENT - ONLINE
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Title Number 497518138 JOURNAL OF SPINAL CORD MEDICINE - ONLINE S
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Title Number 497804665 JOURNAL OF STUDIES ON ALCOHOL AND DRUGS - ONLINE
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Title Number497804709 JOURNAL OF STUDIES ON ALCOHOL AND DRUGS SUPPLEMENT - ONLINE
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Title Number 561378001 MEDICAL TEACHER - ONLINE
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Title Number 665464302 ORTHOPAEDIC PROCEEDINGS - ONLINE
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Title Number 672539624 PAINT MEDICINE - ONLINE - SINGLE SITE ACCESS
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Title Number 714920212 PRESCRIBERS LETTER - ONLINE - SITE LICENSE
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Title Number 724474051 PROCEEDINGS OF THE NATIONAL ACADEMY OF SCIENCES OF THE UNITED STATES OF AMERICA - ONL - SITE LLC
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Title Number 734480014 PSYCHIATRIC ANNALS - ONLINE
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Title Number 734785033 PSYCHIATRY - ONLINE
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Title Number 736604094 PUBLIC ADMINISTRATION REVIEW - DC - ONLINE
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Title Number 743833100 QUARTERLY JOURNAL OF STUDIES ON ALCOHOL ARCHIVE 1940-1974 - ONLINE
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Title Number 743833105 QUARTERLY JOURNAL OF STUDIES ON ALCOHOL SUPPLEMENT ARCHIVE - 1961-1972 - ONLINE
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Title Number 813623005 SENIOR CARE PHARMACIST - ONLINE
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Title Number 822421053 SLEEP - ONLINE - SINGLE SITE ACCESS
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Title Number 846955310 STAHL ONLINE - ONLINE
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Title Number 895969046 TOPICS IN STROKE REHABILITATION - ONLINE
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Title Number 044267570 AMERICAN JOURNAL OF RECREATION THERAPY - PRINT + ONLINE
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Title Number 226857894 COMPREHENSIVE ACCREDITATION MANUAL FOR BEHAVIORAL HEALTH CARE - SUBSCRIPTION UPDATE SERVICE
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Title Number 226858280 COMPREHENSIVE ACCREDITATION MANUAL FOR HOME CARE
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Title Number 226858702 COMPREHENSIVE ACCREDITATION MANUAL FOR HOSPITALS
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Title Number 243799509 CRAINS CLEVELAND BUSINESS
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Title Number 243799541 CRAINS CLEVELAND BUSINESS BOOK OF LISTS
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Title Number 331154245 FEDERAL EEO ADVISOR - ELECTRONIC MAIL
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Title Number 381280610 GUIDELINES FOR PERIOPERATIVE PRACTICE
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Title Number 630968006 NEW YORK TIMES LARGE TYPE WEEKLY
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Title Number 753429034 READERS DIGEST - LARGE PRINT FOR EASIER READING
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Title Number 767872889 REVENUE CYCLE ADVISOR - BASIC - ONLINE - PASSWORD ACCESS
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Title Number 849452578 STANDARDS OF PERIANESTHESIA NURSING PRACTICE
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Title Number 889077004 THERAPEUTIC RECREATION JOURNAL - PRINT+ONLINE - SINGLE SITE
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Title Number 000371100 AACR JOURNALS SUITE - ONLINE - SITE LICENSE
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Title Number 004114377 ACADEMIC PSYCHIATRY - ONLINE - ENHANCED ACCESS
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Title Number 029721131 AJR: AMERICAN JOURNAL OF ROENTGENOLOGY - ONLINE - SINGLE SITE - 1-15 CONCURRENT USERS. ISSN 1546-3141
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Title Number 032363141 ALCOHOLISM TREATMENT QUARTERLY - ONLINE
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Title Number 043370105 AMERICAN JOURNAL OF CLINICAL PATHOLOGY - ONLINE - SINGLE SITE ACCESS
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Title Number 044133106 AMERICAN JOURNAL OF PHYSIOLOGY - CELL PHYSIOLOGY - ONLINE - TIERS 1-3
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Title Number 044134062 AMERICAN JOURNAL OF PHYSIOLOGY - ENDOCRINOLOGY AND METABOLISM - ONLINE - TIERS 1-3
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Title Number 044134351 AMERICAN JOURNAL OF PHYSIOLOGY - GASTROINTESTINAL & LIVER PHYSIOLOGY - ONLINE - TIERS 1-3
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Title Number 044135101 AMERICAN JOURNAL OF PHYSIOLOGY - HEART AND CIRCULATORY PHYSIOLOGY - ONLINE - TIERS 1-3
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Title Number 044138105 AMERICAN JOURNAL OF PHYSIOLOGY - CONSOLIDATED ED - ONLINE - TIERS 1-3
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