36C25025Q0011 - RFQ - Laser Rental and Technican Services.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

SUBJECT: Laser Rental and Technician Services for Ann Arbor VA Medical Center

GENERAL INFORMATION

DOCUMENT TYPE: Combined Solicitation/Synopsis

SOLICITATION NUMBER: 36C25025Q0011

POSTED DATE: 8/19/2024

RESPONSE DATE & TIME: 8/30/2024 by 2:00PM

SET ASIDE: None

PRODUCT OR SERVICE CODE: Q523

NAICS CODE: 532490

CONTRACTING OFFICE ADDRESS Department of Veteran Affairs | Network Contracting Office (NCO) 10 3140 Governor’s Place Blvd., Ste 210 | Kettering, OH 45409

PLACE OF PERFORMANCE: LtC Charles S. Kettles Ann Arbor VA Medical Center c/o Surgery Services 2215 Fuller Road | Ann Arbor, MI 48105-2303

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures in FAR Part 12, Acquisition of Commercial Items, using FAR Part 13, Simplified Acquisition Procedures. Utilizing the Authority of 38 U.S.C 8153

This announcement constitutes of the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 36C25025Q0011 is hereby issued as a Request for Quote (RFQ). This document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2024-04 effective 04/01/2024.

The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $40 million. The LINS associated with this Combined Synopsis Solicitation, extended descriptions, characteristics, and minimum needs are contained within the below Statement of Work (SOW).

This will be a Firm Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) Contract. Period of performance is 10/1/2024 - 9/30/2029, with four (4), 12-month ordering periods.

Evaluation Criteria is in SECTION E – FAR 52.212-2 Evaluation – Commercial Products and Commercial Services

The FAR Provision 52.212-1, Instructions to Offerors – Commercial, FAR Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, and FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, apply to this acquisition.

Vendors shall submit their responses by the date/time advertised in block 8 of the SF1449. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Quotes and questions shall only be accepted via email to the Contract Specialist at jennifer.bowden@va.gov mailto:jennifer.bowden@va.gov

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25025Q0011 08-19-2024

Jennifer Bowden | jennifer.bowden@va.gov 937-268-6511 x3041 08-30-2024

2:00pm EDT

36C250

Department of Veterans Affairs

Network Contracting Office (NCO) 10

3140 Governor’s Place Blvd., Suite 210

Kettering OH 45409-1337

X

532490

$40 Million

N/A

X

36C506

Department of Veterans Affairs

Ann Arbor VA Medical Center

2215 Fuller Road

Ann Arbor MI 48105-2303

36C250

Department of Veterans Affairs

Network Contracting Office (NCO) 10

3140 Governors Place Blvd. Suite 210

Kettering OH 45409-1337

Department of Veterans Affairs

Financial Services Center

Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone

877 353 9791 512 460 5429

See CONTINUATION Page

The contractor shall provide a quote for Laser Rental and

Technician Services with the Ann Arbor VA Medical Center in accordance with the Statement of Work (SOW) and Price/Cost

Schedule.

Estimated period of performance is 10/01/2024 - 09/30/2029.

with five (5), 12-month ordering periods.

This acquisition will be conducted using procedures in FAR

Parts 12 and 13. The contract type will be Firm Fixed Price

(FFP) Indefinite Delivery, Indefinite Quantity (IDIQ).

See CONTINUATION Page

X X

Brandi Holland

Contracting Officer

36C25025Q0011

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

B.3 STATEMENT OF WORK (SOW) - Surgical Laser Equipment Rental with Technician

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2023)

C.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 FAR 52.216-18 ORDERING (AUG 2020)

C.4 FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.6 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

C.8 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

C.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

E.2 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

E.3 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES

OR EQUIPMENT (NOV 2021)

E.4 FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—REPRESENTATION AND DISCLOSURES

(DEC 2023)

E.5 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

E.7 FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (MAY 2024)

E.8 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

E.9 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Department of Veterans Affairs | Network Contracting Office (NCO) 10

3140 Governor’s Place Blvd., Suite 210 | Kettering, OH 45409-1337

Jennifer Bowden | 937-268-6511 x3041 | jennifer.bowden@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

3. INVOICES: Invoices shall be submitted in arrears MONTHLY.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:jennifer.bowden@va.gov

B.2 PRICE/COST SCHEDULE

Contractor shall provide continuous rentals of mobile ultrasound, cryosurgery, and laser machines assisted by licensed and credentialed technicians (when necessary) at the specified intervals and on the requested days scheduled.

Period of Performance: October 31, 2024 through September 30, 20279

The Government's guaranteed minimum during the life of this contract is $500.00. The Government's contract ceiling (contract maximum) amount during the life of this contract is $1,000,000.00.

Reimbursement will be made to the contractor by issuance of individual task orders during the life of the contract. Only the

Contracting Officer is authorized to place task orders against this contract, which will be issued annually for each ordering period.

ORDERING PERIOD 1: 10/01/2024 – 09-30-2025

LIN SUB LIN DESCRIPTION OF SERVICES EST QTY UNIT

PER USE

PRICE

EST TOTAL

1001 BK5000 Ultrasound

1001a Procedure 1 EA

1001b BK Triplane Endocavity 9018 1 EA

1001c BK5000 Biplane Probe 9048 1 EA

1002 CO2 AcuPulse Surgical

1002a Procedure 1 EA

1002b Lumenis FiberLase CO2 Fiber 1 EA

1002c Lumenis AccuBlade with Microman 1 EA

1002d Lumenis AcuSpot 712 Microman 1 EA

1002e Instrument Set 1 EA

1003 CO2 AcuPulse Duo Fiber Optic

1003a Procedure 1 EA

1004 CO2 Surgical

1004a Procedure 1 EA

1004b Colposcope With 300 Lens IC 1 EA

1004c Micromanipulator (Coherent) IC 1 EA

1004d CO2 Hp LAUP Coh 1 EA

1004e Laparoscope Working, Nezhat, Adapters 1 EA

1004f Smoke Evacuator + Filter 1 EA

1004g Smoke Evacuator Tubing Sterile 1 EA

1005 COR2RE

1005a Procedure 1 EA

1006 Cryo Endocare for Prostate

1006a Procedure 1 EA

1006b Cryo Prostate 204 V-Kit 1 EA

1006c Cryo Prostate 207 V-Kit 1 EA

1007 Holmium

1007a Procedure 1 EA

1008 Holmium High Power

1008a Procedure 1 EA

1008b 272 UM Single Use 1 EA

1008c 365 UM Single Use 1 EA

1008d 550 UM Single Use 1 EA

1008e 940 UM Single Use 1 EA

1008f Quanta OF 272 UM SU Fiber 1 EA

1008g Quanta Bend 272 UM BallTip SU 1 EA

1008h Quanta OF 365 UM SU Fiber 1 EA

1008i Quanta OF 800 UM SU Fiber 1 EA

1008j Quanta OF 1000 UM SU Fiber 1 EA

1009 Premium Stone Treatment

1009a Procedure 1 EA

1009b Quanta OF 200um Performance SU 1 EA

1010 Revolix

1010a Procedure 1 EA

1011 Stand-By Fee 1 EA

1012 Extended Stay Fee 1 EA

OP 1 TOTAL ____________

ORDERING PERIOD 2: 10/01/2025 – 09-30-2026

LIN SUB LIN DESCRIPTION OF SERVICES EST QTY UNIT

PER USE

PRICE

EST TOTAL

2001 BK5000 Ultrasound

2001a Procedure 1 EA

2001b BK Triplane Endocavity 9018 1 EA

2001c BK5000 Biplane Probe 9048 1 EA

2002 CO2 AcuPulse Surgical

2002a Procedure 1 EA

2002b Lumenis FiberLase CO2 Fiber 1 EA

2002c Lumenis AccuBlade with Microman 1 EA

2002d Lumenis AcuSpot 712 Microman 1 EA

2002e Instrument Set 1 EA

2003 CO2 AcuPulse Duo Fiber Optic

2003a Procedure 1 EA

2004 CO2 Surgical

2004a Procedure 1 EA

2004b Colposcope With 300 Lens IC 1 EA

2004c Micromanipulator (Coherent) IC 1 EA

2004d CO2 Hp LAUP Coh 1 EA

2004e Laparoscope Working, Nezhat, Adapters 1 EA

2004f Smoke Evacuator + Filter 1 EA

2004g Smoke Evacuator Tubing Sterile 1 EA

2005 COR2RE

2005a Procedure 1 EA

2006 Cryo Endocare for Prostate

2006a Procedure 1 EA

2006b Cryo Prostate 204 V-Kit 1 EA

2006c Cryo Prostate 207 V-Kit 1 EA

2007 Holmium

2007a Procedure 1 EA

2008 Holmium High Power

2008a Procedure 1 EA

2008b 272 UM Single Use 1 EA

2008c 365 UM Single Use 1 EA

2008d 550 UM Single Use 1 EA

2008e 940 UM Single Use 1 EA

2008f Quanta OF 272 UM SU Fiber 1 EA

2008g Quanta Bend 272 UM BallTip SU 1 EA

2008h Quanta OF 365 UM SU Fiber 1 EA

2008i Quanta OF 800 UM SU Fiber 1 EA

2008j Quanta OF 1000 UM SU Fiber 1 EA

2009 Premium Stone Treatment

2009a Procedure 1 EA

2009b Quanta OF 200um Performance SU 1 EA

2010 Revolix

2010a Procedure 1 EA

2011 Stand-By Fee 1 EA

2012 Extended Stay Fee 1 EA

OP 2 TOTAL ____________

ORDERING PERIOD 3: 10/01/2026 – 09-30-2027

LIN SUB LIN DESCRIPTION OF SERVICES EST QTY UNIT

PER USE

PRICE

EST TOTAL

3001 BK5000 Ultrasound

3001a Procedure 1 EA

3001b BK Triplane Endocavity 9018 1 EA

3001c BK5000 Biplane Probe 9048 1 EA

3002 CO2 AcuPulse Surgical

3002a Procedure 1 EA

3002b Lumenis FiberLase CO2 Fiber 1 EA

3002c Lumenis AccuBlade with Microman 1 EA

3002d Lumenis AcuSpot 712 Microman 1 EA

3002e Instrument Set 1 EA

3003 CO2 AcuPulse Duo Fiber Optic

3003a Procedure 1 EA

3004 CO2 Surgical

3004a Procedure 1 EA

3004b Colposcope With 300 Lens IC 1 EA

3004c Micromanipulator (Coherent) IC 1 EA

3004d CO2 Hp LAUP Coh 1 EA

3004e Laparoscope Working, Nezhat, Adapters 1 EA

3004f Smoke Evacuator + Filter 1 EA

3004g Smoke Evacuator Tubing Sterile 1 EA

3005 COR2RE

3005a Procedure 1 EA

3006 Cryo Endocare for Prostate

3006a Procedure 1 EA

3006b Cryo Prostate 204 V-Kit 1 EA

3006c Cryo Prostate 207 V-Kit 1 EA

3007 Holmium

3007a Procedure 1 EA

3008 Holmium High Power

3008a Procedure 1 EA

3008b 272 UM Single Use 1 EA

3008c 365 UM Single Use 1 EA

3008d 550 UM Single Use 1 EA

3008e 940 UM Single Use 1 EA

3008f Quanta OF 272 UM SU Fiber 1 EA

3008g Quanta Bend 272 UM BallTip SU 1 EA

3008h Quanta OF 365 UM SU Fiber 1 EA

3008i Quanta OF 800 UM SU Fiber 1 EA

3008j Quanta OF 1000 UM SU Fiber 1 EA

3009 Premium Stone Treatment

3009a Procedure 1 EA

3009b Quanta OF 200um Performance SU 1 EA

3010 Revolix

3010a Procedure 1 EA

3011 Stand-By Fee 1 EA

3012 Extended Stay Fee 1 EA

OP 3 TOTAL ____________

ORDERING PERIOD 4: 10/01/2027 – 09-30-2028

LIN SUB LIN DESCRIPTION OF SERVICES EST QTY UNIT

PER USE

PRICE

EST TOTAL

4001 BK5000 Ultrasound

4001a Procedure 1 EA

4001b BK Triplane Endocavity 9018 1 EA

4001c BK5000 Biplane Probe 9048 1 EA

4002 CO2 AcuPulse Surgical

4002a Procedure 1 EA

4002b Lumenis FiberLase CO2 Fiber 1 EA

4002c Lumenis AccuBlade with Microman 1 EA

4002d Lumenis AcuSpot 712 Microman 1 EA

4002e Instrument Set 1 EA

4003 CO2 AcuPulse Duo Fiber Optic

4003a Procedure 1 EA

4004 CO2 Surgical

4004a Procedure 1 EA

4004b Colposcope With 300 Lens IC 1 EA

4004c Micromanipulator (Coherent) IC 1 EA

4004d CO2 Hp LAUP Coh 1 EA

4004e Laparoscope Working, Nezhat, Adapters 1 EA

4004f Smoke Evacuator + Filter 1 EA

4004g Smoke Evacuator Tubing Sterile 1 EA

4005 COR2RE

4005a Procedure 1 EA

4006 Cryo Endocare for Prostate

4006a Procedure 1 EA

4006b Cryo Prostate 204 V-Kit 1 EA

4006c Cryo Prostate 207 V-Kit 1 EA

4007 Holmium

4007a Procedure 1 EA

4008 Holmium High Power

4008a Procedure 1 EA

4008b 272 UM Single Use 1 EA

4008c 365 UM Single Use 1 EA

4008d 550 UM Single Use 1 EA

4008e 940 UM Single Use 1 EA

4008f Quanta OF 272 UM SU Fiber 1 EA

4008g Quanta Bend 272 UM BallTip SU 1 EA

4008h Quanta OF 365 UM SU Fiber 1 EA

4008i Quanta OF 800 UM SU Fiber 1 EA

4008j Quanta OF 1000 UM SU Fiber 1 EA

4009 Premium Stone Treatment

4009a Procedure 1 EA

4009b Quanta OF 200um Performance SU 1 EA

4010 Revolix

4010a Procedure 1 EA

4011 Stand-By Fee 1 EA

4012 Extended Stay Fee 1 EA

OP 4 TOTAL ____________

ORDERING PERIOD 5: 10/01/2028 – 09-30-2029

LIN SUB LIN DESCRIPTION OF SERVICES EST QTY UNIT

PER USE

PRICE

EST TOTAL

5001 BK5000 Ultrasound

5001a Procedure 1 EA

5001b BK Triplane Endocavity 9018 1 EA

5001c BK5000 Biplane Probe 9048 1 EA

5002 CO2 AcuPulse Surgical

5002a Procedure 1 EA

5002b Lumenis FiberLase CO2 Fiber 1 EA

5002c Lumenis AccuBlade with Microman 1 EA

5002d Lumenis AcuSpot 712 Microman 1 EA

5002e Instrument Set 1 EA

5003 CO2 AcuPulse Duo Fiber Optic

5003a Procedure 1 EA

5004 CO2 Surgical

5004a Procedure 1 EA

5004b Colposcope With 300 Lens IC 1 EA

5004c Micromanipulator (Coherent) IC 1 EA

5004d CO2 Hp LAUP Coh 1 EA

5004e Laparoscope Working, Nezhat, Adapters 1 EA

5004f Smoke Evacuator + Filter 1 EA

5004g Smoke Evacuator Tubing Sterile 1 EA

5005 COR2RE

5005a Procedure 1 EA

5006 Cryo Endocare for Prostate

5006a Procedure 1 EA

5006b Cryo Prostate 204 V-Kit 1 EA

5006c Cryo Prostate 207 V-Kit 1 EA

5007 Holmium

5007a Procedure 1 EA

5008 Holmium High Power

5008a Procedure 1 EA

5008b 272 UM Single Use 1 EA

5008c 365 UM Single Use 1 EA

5008d 550 UM Single Use 1 EA

5008e 940 UM Single Use 1 EA

5008f Quanta OF 272 UM SU Fiber 1 EA

5008g Quanta Bend 272 UM BallTip SU 1 EA

5008h Quanta OF 365 UM SU Fiber 1 EA

5008i Quanta OF 800 UM SU Fiber 1 EA

5008j Quanta OF 1000 UM SU Fiber 1 EA

5009 Premium Stone Treatment

5009a Procedure 1 EA

5009b Quanta OF 200um Performance SU 1 EA

5010 Revolix

5010a Procedure 1 EA

5011 Stand-By Fee 1 EA

5012 Extended Stay Fee 1 EA

OP 5 TOTAL ____________

GRAND

TOTAL

B.3 STATEMENT OF WORK (SOW) - Surgical Laser Equipment Rental with Technician

I. BACKGROUND

a. The purpose of this contract is to provide the LTC Charles S Kettles VA Medical Center (VAMC) with continuous rentals of mobile ultrasound, cryosurgery, and laser machines assisted by licensed and credentialed technicians (when necessary) at the specified intervals and on the requested days scheduled.

Each day or part-day on which a specific contractor supplies the VAMC with equipment rental is called a “Client Day”.

II. OBJECTIVES

a. With respect to each device, an overview of this SOW will include the following goals and objectives the

VAMC has a need to continuously rent mobile ultrasound, cryosurgery, and laser equipment for various surgical procedures. The minimum day charge applies when the contractor makes timely delivery of the equipment to the VAMC’s site on a scheduled day. If a device is delivered to the VAMC’s site and is inoperable for 60 minutes or more with the result that the designated surgeon must postpone surgical procedures the contractor will forego the charge for that surgical procedure.

III. SCOPE, TASKS, OR REQUIREMENTS

a. The general scope of the work the contractor will be performing is to supply the government (specifically the VAMC) with rentals of mobile ultrasound, cryosurgery, and laser equipment and a certified and credentialed technician to operate the equipment on specific scheduled days designated by the VA. The certified technician will bring the requested device rental directly to the operating room at VAMC for use in operative procedures. It is expected that all requested equipment meets the inspection criteria of the VAMC BioMed Department.

b. The types of mobile equipment required by this VA facility to include CO2 laser, CO2 AccuPulse laser, Cryo Endocare, Thulium Revolix laser, Holmium High Power laser, Holmium laser, BK5000 Ultrasound, Quanta Fiber Dust laser, Dornier Thulio Laser. Contractor will also provide the necessary attachments, supplies, and fibers needed to operate each device.

c. Additional lasers may be requested/added on an as needed basis after approval from the Contracting Officer.

d. The devices must be mobile, and able to accommodate Urologic procedures including, but not limited to, treatment of benign prosthetic hypertrophy (BPH), kidney stones, lithotripsy, excision of lesions, urological resection, irradiation of tumors in the bladder, and treatment of urethral strictures. They must also be able to accommodate ENT procedures including, but not limited to, endoscopic excision of oropharyngeal, hypopharyngeal, supraglottic, glottic, and subglottic resection of mucosal lesions, and facial skin resurfacing.

e. The CO2 laser must have the following specifications: working spot size of 350 microns; sterile fibers;

fiber must be able to be used without a handpiece (i.e. can be threaded through flexible bronchoscopes or endoscopes); consistent power output throughout the length of case (can be as long as 3-4 hours);

handpieces that have working lengths of 6 cm, 13 cm, 18 cm and 24 cm; handpieces that are straight and bent at the tip of each of the above working lengths; ability to vary the power level and spot size control to allow for superficial peeling, fine cutting, ablation and coagulation, and cutting.

IV. DELIVERY SCHEDULE

a. On each scheduled day, the contractor shall deliver the device(s) to the VAMC’s site not less than 30 minutes prior to the first rental equipment procedure, for usage by the VAMC up to the conclusion for the day or part day as agreed to. The VAMC shall afford the contractor not less than 24 hours telephone notice of the time of the first procedure. The contractor may remove the device at the conclusion of the last scheduled surgical procedure. Both the VAMC and the contractor may, in the event of an emergency, cancel a scheduled day by 24 hours advanced telephone notice to the other. As an alternative, the party giving notice may request that the VAMC and the contractor adopt an alternative time or site. Because of the contractor’s itinerary and because of VAMC’s patient commitments, the rights to cancel and to request change may be exercised sparingly.

b. Usage – during the term of this SOW, the VAMC shall utilize the contractor’s equipment rental for all surgical procedures for which such equipment is designed.

V. GOVERNMENT-FURNISHED EQUIPMENT

a. The VAMC certifies that each surgeon designated by the VA to operate the device is trained and competent in the use of that device in his or her surgical capacity. The VAMC maintains a facility adequate and suitable for the operation of the equipment. VAMC shall perform or cause to be performed all medical services, supervision, diagnosis, and patient care in accordance with all applicable professional standards. Further, each designated surgeon shall protect the equipment from injury (including attempted modification) and shall be liable to the contractor for damages occasioned by improper use or handling, carelessness, or neglect of the equipment.

b. The contractor will have a certified and/or licensed technician on the premises, readily available, on the day when the procedure(s) is/are being performed. Only VAMC’s employees, while in the performance of their official duties, and not the contractor’s employees, are covered by the Federal Tort Claims Act, 28 U.S.C. §1346(b), 2671 through 2680. Contractor acknowledges that the device is in good working condition and is regularly maintained. Contractor will be liable and indemnify the VAMC for damages should patient injury result due to rental equipment malfunction. Contracted vendor acknowledges that it maintains sufficient insurance coverage.

VI. SECURITY

a. The VAMC Surgical Service, the OR Nursing Service, or the designated surgeons shall assure that surgical consent forms have been received from all patients prior to surgery.

b. Upon arrival at the VAMC vendors will be expected to sign in at the vendor kiosk, retrieve a contractor ID badge and sign in at the OR. Upon departure they will be expected to sign out and return their contractor ID badge.

VII. WORK HOURS

a. The Contractor will not be required, except in cases of emergency or urgency, to furnish services on a national holiday or during off-duty hours. Surgical cases requiring a CO2 laser or Ultra-pulse laser are typically scheduled between the hours of 7:00am to 7:00pm, local time, Monday through Friday, excluding Federal holidays. It is anticipated that some operative cases will extend later than 7:00 pm, and that service by the Contractor shall be provided until the patient has been transferred from the OR to the PACU.

b. The contractor shall not be required to provide services on the holidays observed by the federal government, to include New Year’s Day, Martin Luther King’s Birthday, Presidents’ Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving, and Christmas, and any other day specifically declared by the President of the United States to be a federal holiday.

VIII. PLACE OF PERFORMANCE

a. This work will be performed at a government site (specifically in the VAMC operating rooms).

IX. PERIOD OF PERFORMANCE

a. The period of performance is Oct 1, 2024 – Sep 30, 2029, with five (5), 12-month ordering periods.

X. CONTRACTOR’S RESPONSIBILITY

a. Contractor will hold and submit certificates of insurance for general liability and malpractice insurance, workmen’s compensation and vehicle insurance. Under no circumstances are Contractor’s employees considered VA employees.

b. Technician(s) must be licensed to provide medical services in the State of Michigan and have device specific safety training and certificate.

c. The contractor is responsible for keeping equipment in good working order and shall provide all maintenance, repairs, and upgrades to the equipment as required keeping it in optimal condition.

d. Technician(s) are subject to the same quality assurance standards as established by the Joint Commission

(JC).

e. The Contractor will provide services in accordance with ethical, professional, and technical standards of the health care industry.

XI. SERVICES NOT COVERED

a. Any work other than as specified in the contract shall be identified as a non-priced task, and if determined by the Contracting Officer to be within the overall scope of the contract, work shall be added by a modification to the contract.

b. Any work requested that is identified as outside the scope of the contract shall be addressed by the facility as a separate procurement.

SECTION C - CONTRACT CLAUSES

C.1 FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the

Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on

Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the

Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and

Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the

Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within

30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see

32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the

Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the

Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the

Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly

American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government

Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR/VAAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION JAN 1997

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE DEC 2022

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.215-70

SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION

FACTORS (DEVIATION)

JAN 2023

852.215-71 EVALUATION FACTOR COMMITMENTS OCT 2019

852.237-74 NON-DISCRIMINATION IN SERVICE DELIVERY OCT 2019

C.3 FAR 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract through the end of the contract period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a government document access system, and notice is sent to the

Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

C.4 FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than

$500, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $700,000;

(2) Any order for a combination of items in excess of $1,000.000; or

(3) A series of orders from the same ordering office within thirty (30) days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition

Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within thirty (30) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

C.5 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the

Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The

Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the last order period.

C.6 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor.

The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days of contract expiration.

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards

Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

C.8 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the

Contractor voluntarily diverting any of the…