36C25024Q1053.docx

36C25024Q1053

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

09-12-2024 Toni Waggoner-Boykin

(317) 988-1513 09-17-2024

10AM

EDT

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

X

541620 $19 Million

N/A

Department of Veterans Affairs RLR VA Medical Center

1481 West Tenth Street Indianapolis IN 46202

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

Department of Veterans Affairs Financial Management System https://www.tungsten-network.com/ customer-campaigns/veteransaffairs

N/A N/A

See CONTINUATION Page Veteran Health Indiana (VHI) RLR VAMC has a requirement for Advisory and Assistance Services to provide a comprehensive environmental compliance audit (CECA) in accordance with Statement of Work. See Section B for Price Schedule.

This procurement will be conducted under FAR 12 & 13, utilizing the comparative evaluation process outlined in FAR 13.106-2(b)(3).

This acquisition is 100% set-aside for Service-Disabled

All questions will be answered via Solicitation amendment.

Questions must be submitted in writing to the Contracting Officer no later than September 13, 2023, by 10:00 AM (EDT).

No phone questions will be answered.

See CONTINUATION Page

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

b. GOVERNMENT: Contracting Officer, Branch Chief NCO 10, Services Team #3 Toni Waggoner-Boykin, 317-988-1513 Toni.Waggoner-Boykin@va.gov Department of Veterans Affairs Network Contracting Office (NCO) 10 8888 Keystone Xing, Ste 325 Indianapolis, IN 46240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

Other [X] Within 30 Days of Satisfactory Completion of Each Job/Task

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. Quote Submission: Quoters shall submit one electronic quote to Toni.Waggoner-Boykin@va.gov. Information shall be received by the date and time specified in Block 8 of SF 1449 to be considered for award. Late submission may not be considered.

3.) The Price/Cost Schedule, Section B 4.) 52.209-7, Information Regarding Responsibility Matters 5.) 52.212-3, Representations and Certifications, or valid completion of SAM is acceptable 6.) 852.219-75, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (Deviation)

b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM). Offerers shall be registered in the System for Award Management (SAM) database at the time the quote is submitted and shall continue to be registered until time of award. Offerers who do not comply with this requirement will not be considered for award. Offerers can register in SAM at https://www.sam.gov.

c. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

d. Offeror shall be certified as SDVOSB in SBA VetCert, Veteran Small Business Certification (sba.gov), for consideration and award.

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 ELECTRONIC INVOICE SUBMISSION AND INVOICING

VENDOR ELECTRONIC INVOICE SUBMISSION REQUIREMENTS AND METHODS

E-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to website: https://www.tungsten-network.com/customer-campaigns/veteransaffairs to enroll in the program and begin submitting the electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI website is: http://www.x12.org

1. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

2. Tungsten e-Invoice Setup Information: 1-877-489-6135

2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

2. FSC e-Invoice Contact Information: 1-877-353-9791

2. FSC e-Invoice email: vafsccshd@va.gov

BILLING AND INVOICING

1. In accordance with this contract, all services shall be billed in arrears monthly.

2. Contractor shall only bill for services and for line-items delivered.

3. A proper invoice that is submitted for payment; shall be accepted and certified for payment if:

i. Monthly invoice is submitted in arrears, no later than the 20th business day of the following month that services were rendered.

ii. Invoice contains in addition to the information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4(g) the following information:

a. Name and Address of the Contractor

b. Invoice Date and Invoice Number

c. Contract Number

d. Contract Order Number

e. Purchase Order Number

f. Date Range of Services Provided

g. Description of Services Provided

h. Line/Sub-Line Item number(s) of services provided

i. Quantity of each Line/Sub-Line Item

j. Unit Rate for each Line/Sub-Line Item

k. Total Cost for each Line/Sub-Line Item

l. Total Invoice Cost

4. The Certifying Official will confirm the information in the submitted invoice to the contract and invoice to ensure it is correct and valid.

i. If the invoice submitted is not a proper invoice, the certifying official shall refuse the invoice with a detailed statement as to why the invoice was refused.

ii. Contractor shall make corrections and resubmit using a separate invoice number, notating the invoice number it is replacing.

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B.3 STATEMENT OF WORK

Environmental Compliance and Healthcare Sustainability Service Support Contract

1.0 Background:

VHI’s healthcare environmental compliance and sustainability program follows the International Organization for Standardization (ISO) 14001:2015(E) Environmental Management System (EMS) model. This acquisition will be utilized to provide Advisory and Assistance Services that will promote and continually improve VHI’s EMS. VHI’s ISO based EMS is utilized as a tool to manage environmental compliance and sustainability programs. This acquisition is intended to complement VHI’s ISO EMS to improve the overall efficiency and effectiveness of this program.

2.0 Objective:

The purpose of this acquisition is to provide the Department of Veterans Affairs, Veterans Health Administration (VHA) Veteran Health Indiana (VHI) with a comprehensive environmental compliance audit (CECA) that will provide information for contractor to develop and implement an electronic document repository and record management system to further improve RLR VAMC’s International Origination for Standardization (ISO) 14001:2015(E) Environmental Management System (EMS). Additionally, a comprehensive air emissions inventory (with walkthrough review) shall be conducted with potential to emit (PTE) calculations to validate applicability and overall compliance with minor source operating permit (MSOP) (i.e., Permit Number: 097-42264-00747). Furthermore, to promote healthcare sustainability this acquisition shall evaluate VHI facility emissions to develop baseline greenhouse gas emissions (GHG) with an accompanying action plan to reduce GHG emissions to prepare VHI to apply for the Joint Commission (TJC) sustainable healthcare certification.

3.0 Scope:

VHI main location is at 1481 West 10th Street, in Indianapolis, Indiana. All work in conjunction with this contract will be located at VHI’s main location. The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as noted below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on site as part of the contract to accomplish the following:

Comprehensive Environmental Compliance Audit (CECA) & Final Report:

The contractor shall evaluate VHI’s documents, permits and other related records. This evaluation shall be a combination of on-site in-person review and review at contractors’ office via electronic submission of applicable documents. The contractor shall utilize this information to prepare for the comprehensive environmental compliance audit.

The contractor shall conduct the comprehensive environmental compliance audit (in-person site tour) to identify applicable environmental regulatory compliance that applies to VHI with respect to the applicable local, state, and federal environmental regulations. The comprehensive environmental compliance audit shall be documented into a report that illustrates overall compliance and submitted to VHI as a draft report by 01/25/2025. Compliance audit shall illustrate open action items that need attention to bring the facility into compliance. Open action items shall be accompanied with corrective action plans that shall correct the identified deficiencies. Below are the environmental areas of concentration for the comprehensive environmental compliance audit:

Environmental Areas of Concentration for the CECA

Air Emission Management Cultural Resources Management Hazardous Materials Management Hazardous Waste Management Natural Resources Management National Environmental Policy Act (NEPA) Environmental Noise Toxic Substances Management (polychlorinated biphenyls [PCBs], asbestos, radon, lead-based paint)

Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) Pollution Prevention Pesticide Management Petroleum, Oil and Lubricant (POL) Management Solid Waste Management Storage Tank Management Wastewater Management Water Quality Management

Following review of the draft comprehensive environmental compliance audit report by VHI, the Contractor shall incorporate any comments/modifications into the report and shall then issue the final report to VHI. The Final Report shall be issued within fourteen (14) days of receipt of comments from the VHI.

Electronic document repository and record management system:

The contractor shall develop and implement an individual password protected website for VHI. This website shall be in conformance with ISO-14001 and be utilized to manage relevant site activities and shall include the following: environmental regulatory reporting compliance and healthcare sustainability calendar; capability to provide email notifications; tools for monitoring compliance and conformance; and document control capabilities. The website shall also serve as a historical record of all compliance data and reports submitted to regulatory agencies. In addition, this system shall have sufficient functionality that it can be utilized by any authorized VA representative to obtain any pertinent environmental and or healthcare sustainability data on a real-time basis. The contractor shall review and collect all applicable records for VHI during the routine inspections and organize and upload the records to the electronic document repository. Additionally, the contractor shall conduct a monthly environmental compliance and conformance audit to evaluate relevant site activities. This monthly audit shall consist of coming on-site to inspect for environmental compliance and conformance and further data validation and data entry (i.e., done at contractor’s off-site office).

Comprehensive air emissions inventory (AEI):

The AEI shall involve performing a site inspection and reviewing process information from the facility’s air emission sources; estimating pollutant emission rates associated with each process/air emission source comparing the emission levels from the source with the appropriate regulatory threshold levels for each pollutant and preparing an AEI report. The AEI report shall be in compliance with VHI’s MSOP (i.e., Permit Number: 097-42264-00747). The initial task of the AEI shall be to perform a site inspection to collect information and to review the facility operations to prepare complete air emission calculations for the air emission sources at the facility.

Following completion of the site inspection and information collection, the Contractor shall compile a list of potential pollutants from each process/air emission source at the facility and estimate emissions by using material balances and emission factors published in the USEPA Manual AP-42 entitled “Aerometric Information Retrieval System, Facility Subsystem Source Classification Codes and Emission Factor Listing for Criteria Air Pollutants” (AIRS) and by various manufacturing vendors and/or trade associations.

Potential emissions shall be evaluated for all identified air emission units for the following pollutants, as applicable:

Criteria pollutants: particulate matter (PM), particulate matter less than 10 microns in diameter (PM10), particulate matter less than 2.5 microns in diameter (PM2.5), sulfur dioxide (SO2), nitrogen oxides (NOx), volatile organic compounds (VOCs), carbon monoxide (CO), and lead (Pb); and, Hazardous air pollutants (HAPs) Greenhouse Gases (GHGs): carbon dioxide (CO2), methane (CH4), nitrous oxide (N20), and fluorinated gases.

Potential emissions shall be calculated based on the maximum rated throughputs of each emission unit, assuming that each emission unit operates 8,760 hours per year (24 hours/day, 365 days/year) and under uncontrolled conditions, unless the emission unit is subject to federally enforceable limitations or documented operating restrictions that limit its emissions. The results of the AEI shall be presented in an AEI report. The draft AEI report shall be submitted to the VHI within fourteen (14) days of the site inspection. Following review of the draft AEI report by VHI, the Contractor shall incorporate any comments/modifications into the AEI report and shall then issue the final AEI report to VHI. The Final Report shall be issued within fourteen (14) days of receipt of comments from the VHI.

VHI Greenhouse gas inventory management plan (IMP):

The contractor shall utilize the Environmental Protection Agency (EPA) simplified guide to greenhouse gas management for organizations (May 2023) to develop VHI’s Greenhouse gas IMP. This shall require contractor to performing a site inspection and reviewing process information at VHI. The specific requirements shall follow EPA’s four step process and shall be put into a written report.

The draft VHI Greenhouse gas IMP report shall be submitted to the VHI within fourteen (14) days of the site inspection. Following review of the draft report by VHI, the Contractor shall incorporate any comments/modifications into the Greenhouse gas IMP report and shall then issue the final report to VHI. The Final Report shall be issued within fourteen (14) days of receipt of comments from the VHI.

VHI Strategic Plan toward The Joint Commission (TJC) sustainable healthcare certification:

The contractor shall be provided VHI’s previous application data for healthcare sustainability that has been submitted to Practice GreenHealth. The contractor shall conduct a site inspection of VHI and utilize the previous healthcare sustainability data to prepare a report (i.e., VHI Strategic Plan toward TJC sustainable healthcare certification) that identifies current state and actions needed for VHI to submit for TJC sustainable healthcare certification. The contractor shall utilize TJC Sustainable Healthcare Certification Review Process Guide (February 2024) and TJC Sustainable Healthcare resource center to determine and document VHI’s current state and actions needed to submit for the TJC sustainable healthcare certification.

The draft VHI Strategic Plan toward TJC sustainable healthcare certification report shall be submitted to the VHI within fourteen (14) days of the site inspection. Following review of the draft report by VHI, the Contractor shall incorporate any comments/modifications into the report and shall then issue the final report to VHI. The Final Report shall be issued within fourteen (14) days of receipt of comments from the VHI.

4.0 Contract Type:

A single award firm fixed price contract. This contract is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside under Federal Acquisition Regulation (FAR) Parts 12, 13, and 37.

5.0 Pricing:

Firm fixed pricing based on specific related job task.

6.0 Compliance / Conformance Requirements:

All services provided under this contract must be performed in compliance and/or conformance with regulatory requirements, executive orders (EO), and VA policy standards including but not limited to:

Environmental statutes (e.g., Resource Conservation and Recovery Act [RCRA] of 1976) 40 Code of Federal Regulations (CFR) Parts 1 through 1508 49 CFR Part 172 (Department of Transportation requirements for shipment of hazardous waste and hazardous materials) Applicable state environmental statutes and regulations Applicable local ordinances, codes, and regulations Applicable EOs VHA Directives and Medical Center Memoranda Industry best management practices The Joint Commission (TJC) accreditation requirements The Environmental Assessment and Management (TEAM) Guide - Army Corp of Engineers EPA – Simplified Guide to Greenhouse Gas Management for Organizations TJC – Sustainable Healthcare Certification – Review Process Guide

7.0 Task Requirement / Deliverables:

Comprehensive Environmental Compliance Audit (CECA) & Final Report

The contractor shall evaluate VHI’s documents, permits and other related records. This evaluation shall be a combination of on-site in-person review and review at contractors’ office via electronic submission of applicable documents. The contractor shall utilize this information to prepare for the comprehensive environmental compliance audit.

The contractor shall conduct the comprehensive environmental compliance audit (in-person site tour) to identify applicable environmental regulatory compliance that applies to VHI with respect to the applicable local, state, and federal environmental regulations. The comprehensive environmental compliance audit shall be documented into a report that illustrates overall compliance and submitted to VHI as a draft report by 01/25/2025. Compliance audit shall illustrate open action items that need attention to bring the facility into compliance. Open action items shall be accompanied with corrective action plans that shall correct the identified deficiencies.

Following review of the draft comprehensive environmental compliance audit report by VHI, the Contractor shall incorporate any comments/modifications into the AEI report and shall then issue the final AEI report to VHI. The Final Report shall be issued within fourteen (14) days of receipt of comments from the VHI.

The contractor shall develop and implement an individual password protected website for VHI. This website shall be in conformance with ISO-14001 and be utilized to manage relevant site activities and shall include the following: environmental regulatory reporting compliance and healthcare sustainability calendar; capability to provide email notifications; tools for monitoring compliance and conformance; and document control capabilities. The website shall also serve as a historical record of all compliance data and reports submitted to regulatory agencies. In addition, this system shall have sufficient functionality that it can be utilized by any authorized VA representative to obtain any pertinent environmental and or healthcare sustainability data on a real-time basis. The contractor shall review and collect all applicable records for VHI during the routine inspections and organize and upload the records to the electronic document repository.

Monthly Monitoring - Electronic document repository and record management system:

The contractor shall conduct monthly monitoring via environmental compliance and conformance audit to evaluate relevant site activities for submission into the electronic document repository and record management system. This shall require contractor to provide monthly monitoring which shall consist of coming on-site to inspect for environmental compliance and conformance and further data validation and data entry (i.e., done at contractor’s off-site office).

Comprehensive air emissions inventory (AEI):

The AEI shall involve performing a site inspection and reviewing process information from the facility’s air emission sources; estimating pollutant emission rates associated with each process/air emission source comparing the emission levels from the source with the appropriate regulatory threshold levels for each pollutant and preparing an AEI report. The AEI report shall be incompliance with the VHI’s MSOP) (i.e., Permit Number: 097-42264-00747). The initial task of the AEI shall be to perform a site inspection to collect information and to review the facility operations to prepare complete air emission calculations for the air emission sources at the facility.

Following completion of the site inspection and information collection, the Contractor shall compile a list of potential pollutants from each process/air emission source at the facility and estimate emissions by using material balances and emission factors published in the USEPA Manual AP-42 entitled “Aerometric Information Retrieval System, Facility Subsystem Source Classification Codes and Emission Factor Listing for Criteria Air Pollutants” (AIRS) and by various manufacturing vendors and/or trade associations.

Potential emissions shall be calculated based on the maximum rated throughputs of each emission unit, assuming that each emission unit operates 8,760 hours per year (24 hours/day, 365 days/year) and under uncontrolled conditions, unless the emission unit is subject to federally enforceable limitations or documented operating restrictions that limit its emissions. The results of the AEI shall be presented in an AEI report. The draft AEI report shall be submitted to the VHI within fourteen (14) days of the site inspection. Following review of the draft AEI report by VHI, the Contractor shall incorporate any comments/modifications into the AEI report and shall then issue the final AEI report to VHI. The Final Report shall be issued within fourteen (14) days of receipt of comments from the VHI.

VHI Greenhouse gas inventory management plan (IMP):

The contractor shall utilize the Environmental Protection Agency (EPA) simplified guide to greenhouse gas management for organizations (May 2023) to develop VHI’s Greenhouse gas IMP. This shall require contractor to perform a site inspection and reviewing process information at VHI. The specific requirements shall follow EPA’s four step process and shall be put into a written report.

The draft VHI Greenhouse gas IMP report shall be submitted to the VHI within fourteen (14) days of the site inspection. Following review of the draft report by VHI, the Contractor shall incorporate any comments/modifications into the Greenhouse gas IMP report and shall then issue the final report to VHI. The Final Report shall be issued within fourteen (14) days of receipt of comments from the VHI.

VHI Strategic Plan toward The Joint Commission (TJC) sustainable healthcare certification:

The contractor shall be provided VHI’s previous application data for healthcare sustainability that has been submitted to Practice GreenHealth. The contractor shall conduct a site inspection of VHI and utilize the previous healthcare sustainability data to prepare a report (i.e., VHI Strategic Plan toward TJC sustainable healthcare certification) that identifies current state and actions needed for VHI to submit for TJC sustainable healthcare certification. The contractor shall utilize TJC Sustainable Healthcare Certification Review Process Guide (February 2024) and TJC Sustainable Healthcare resource center to determine and document VHI’s current state and actions needed to submit for the TJC sustainable healthcare certification.

The draft VHI Strategic Plan toward TJC sustainable healthcare certification report shall be submitted to the VHI within fourteen (14) days of the site inspection. Following review of the draft report by VHI, the Contractor shall incorporate any comments/modifications into the report and shall then issue the final report to VHI. The Final Report shall be issued within fourteen (14) days of receipt of comments from the VHI.

8.0 Safety and Security:

The contractor shall perform all operations in a prudent, conscientious, safe, and professional manner. The Contractor shall be thoroughly familiar with all rules and regulations governing safety. Contractor shall ensure that its employees use proper handling and personal protective equipment (PPE) when needed while at VHI. All contractor employees present at the work site shall be trained to use all protective equipment.

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

The contractor shall wear a VA badge at all times when they are on VA property.

9.0 Information and Technology Security Requirements:

The C&A requirements do not apply, and a Security Accreditation Package is not required.

10.0 Progress Reports and Meetings

Throughout the performance of the contract, the contractor shall prepare and submit to the COR an oral progress report and/or a detailed progress report in electronic file format, periodically as requested. A postaward orientation will be accomplished through a conference after contract award in accordance with FAR Subpart 42.5.

B.4 PRICE/COST SCHEDULE

Task Requirement 001 - CECA & Final Report Contract Period: Base POP Begin: 09-23-2024 POP End: 09-22-2025 PRINCIPAL NAICS CODE: 541620 - Environmental Consulting Services PRODUCT/SERVICE CODE: F110 - Environmental Systems Protection - Development of Environmental Impact Statements and Assessments, Technical Analysis and Environmental Audits

Task Requirement 002 - Electronic Document Repository and Record (EDRR) Management System

POP Begin: 09-23-2024 POP End: 09-22-2025

PRODUCT/SERVICE CODE: F110 - Environmental Systems Protection - Development of Environmental Impact Statements and Assessments, Technical Analysis and Environmental Audits

Task Requirement 003 - Monthly Monitory EDRR Management System

POP Begin: 09-23-2024 POP End: 09-22-2025

PRODUCT/SERVICE CODE: F110 - Environmental Systems Protection - Development of Environmental Impact Statements and Assessments, Technical Analysis and Environmental Audits

Task Requirement 004 - Comprehensive Air Emissions Inventory (AEI)

POP Begin: 09-23-2024 POP End: 09-22-2025

PRODUCT/SERVICE CODE: F110 - Environmental Systems Protection - Development of Environmental Impact Statements and Assessments, Technical Analysis and Environmental Audits

Task Requirement 005 - VHI Gas Inventory Management Plan (IMP)

POP Begin: 09-23-2024 POP End: 09-22-2025

PRODUCT/SERVICE CODE: F110 - Environmental Systems Protection - Development of Environmental Impact Statements and Assessments, Technical Analysis and Environmental Audits

Task Requirement 006 - VHI Strategic Plan Toward TJC Sustainable Healthcare Certification

POP Begin: 09-23-2024 POP End: 09-22-2025

PRODUCT/SERVICE CODE: F110 - Environmental Systems Protection - Development of Environmental Impact Statements and Assessments, Technical Analysis and Environmental Audits

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The…