36C25024Q1037.docx

SUBJECT*

Furniture, Demountable Wall System - HOOSIER EYE CLINIC, NIHCS

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 10 8888 Keystone Crossing Suite 325 Indianapolis IN 46240

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

NorthernIndianaHealthCareSystem,HoosierCBOC,Peru,INProject #: Hoosier Eye Clinic POC Jana GordonSTATEMENTOFWORK

1.0 GENERALSCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare systems furniture forNorthernIndianaHealthCareSystemHoosierCBOC,Peru,IN.1496WHoosierBlvd.Peru, IN46970that meet the VHA specifications and high-quality threshold while integratingexcellent environmental stewardship.

ThisrequirementincludesHealthcaresystemsfurnitureandservices.Servicerequiredis detailed in SV1, SV4. Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award.

Healthcarefurnishingsinclude, a10’x12’,3-sideddemountablewallsystemwithclerestory windows and a sliding glass door. MTR MSF1 Modular Systems Furniture General Requirements and related services.

Thecontractorshallprovidealllabor,materials,equipment,transportation,andsupervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCEREQUIREMENTS

Thecontractorshallprovideandberesponsibleforthetechnicalassistance,developmentand generation for final specifications.

FurnituredeliveryandinstallationwillberequiredinNovember2024 Dutyhourswillbe8:00am-4:00pm.TheGovernmentrecognizedUSholidaysare:NewYear’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteeth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day.If the holiday falls on Sunday, it is observed on Monday.

Thecontractorshall:

a. Coordinateandprovideprojectmanagementofallproductsandservicestomanage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by Jana Gordon

b. Onlyincludeproductsspecified.

c. PrepareandprovideasbuiltfurnituredrawingsinPDFandAutoCAD.

d. Providemaintenancemanualsforallproductsspecified.

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3.0 KICKOFFMEETING

Theprimecontractor(s)shallparticipateinakickoffmeetingwithinten(10) daysoftaskorder issuance, in person or by TEAMS at Northern Indiana Health Care System TimeanddatewillbedeterminedbyVAPointofContact.

4.0 SUBMISSIONOFQUESTIONS

Questions:All questions must be submitted to Robin Whitfield, Contract Specialist by09/13/20245PMEST.Allquestionssubmittedforthissolicitationmust beelectronicallysent tothefollowingemailaddress:robin.whitfield@va.gov.Questionsreceivedafterthestated date and time, may be addressed at the discretion of the Contracting Officer, DwightPetsche.

5.0 SUBMISSIONOFQUOTATION

QuoteSubmission:Thecontractorsshallsubmitcompleteemailedelectroniccopyportable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume1:(technical)

a. drawings,(floorplans,isometrics,shopdrawings)

b. completemanufacturer’sproductspecifications

c. BillofMaterialstaggedperCLIN/floorplandepartmentandroometc.

d. quantityofmanhoursforlabor/installation

e. projectmanagementplan

f. productliterature

g. projectstaffingplan

h. physicalfinishsamples

i. sustainabilitycertificationdocuments

j. completetestingresults/certificates

k. warranty.

l. Self-certifyingstatementconfirmingabilitytomeetprojectdeadlines

Volume2:(pricing)

a. pricequotewithseparatelineforlabor/installation

b. BillofMaterialswithsubtotalsandtaggedperCLIN/floorplan

Submissionscanbesentinmultipleemailstoavoidcomputersystememailsizelimitation,to Robin Whitfield, Contract Specialist;robin.whitfield@va.gov.Quotes submitted by anyother method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited.Quotes submitted after September 17, 2024 5PM EST. will not be accepted for evaluation.The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATIONCRITERIA

Taskorderwillbeevaluatedon:

a. BillofMaterialswithsubtotalsandtaggedperCLIN/floorplandepartmentandroometc.

b. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or)productswithmultiplepartslisttorepresentexactlywhatisbeingincludedin task order and to determine accuracy.

c. Labor/Servicesappropriatetothescopeofwork.(nopricingincluded)

d. Projectstaffingplanappropriatetoscopeofwork

e. Projectmanagementplanappropriatetoscopeofwork

7.0 PRODUCT

General

Allfinishedsurfacesshallbefreeofscratches,mars,dents,orblemishes,andwithstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishingsshallhavesmoothfinisheswithnohazardousprojections,sharpcorners,ordetail, which can be hazardous and cause personal injury or damage to clothing.

Seeattachmentfortechnicalrequirementofproducts. Line Items:

MSF1-ModularSystemsFurniture10'x12',3-sideddemountablewallsystemwithclerestory windows and a sliding glass door.

Productbasisofdesign-nxtwall

(Monolithicandframeandtileoptions)

SalientCharacteristics:Toincludeminimumofthefollowingspecifications:

a. MeetANSI/BIFMAstandardsforStandardPanelSystems;

b. ASTME84,ClassA.

c. MeetULListingrequirements.

d. Structuralpanels/framesheightrangefrom38”-84”(+/-2”)

e. AbilitytocontainanddistributepoweranddatawithULlistedproducts.

f. Capabilityforhardwireintohospitalgradepowersystem

g. Capability for emergency power receptacles and hospital grade receptaclestobeinstalledinmodularsystembaseorbeltlinelocations

h. Panelassembliesshallhaveaframeofweldedof

i. rectangular,18gaugeorbettercoldrolledsteeltubing,withwelds ground smooth and flush at the joints.

j. Hangerframesfortheverticalframebetweenpanelsshallbepainted slotted, 14 gauge cold rolled steel or better.

k. Slotsforhangingcomponentsshallbeat1”increments.

l.Panelsshallhavetwo18gaugesteelorbettersupportpostsand2leveling glides with injection molded, ABS foot on a threaded steel shank.

m. Glidesshallbeindependentlyadjustabletoaminimumof1-1/4”.

n. Allpanelsshallincludetopcaps,endtrims,andbasecovers,including change of height trims where needed and be available in matching paintcolors.

o. UL rated panel electrical components shall be available to fully power panels with standard AC 120 volt power at base and worksurface height through base power supplies or power pole supplies at the top channel. Integrated channels to route and distribute data cabling at the base are requiredasstandardandatworksurfaceheightortopchannelasanoption.

p. Panel/ tile surfaces available in laminate, acoustical fabric,wood veneer,glassoracrylicglazingofclear,frosted,andpatterneddesigns.

Connectors:

a. Panel Connections are allowed of various types but shall be of cold drawnsteelwithathreadedsteelsleeveattachingpoints.Allconnections are to be metal to metal.

b.Panelconnectorsshallbeavailableforstraight,two,threeandfourway 90 degree, 135 degree end of run, T mount, and wall mount connections.

c. Wallstart,connectsapaneltoanarchitecturalwall,column,orpanelof equal height at a 90 degree angle. Wall starts to be of 18 gauge cold rolled steel, with a top and bottom wedge block of cast aluminum.

d.Wallfillerstriptobeofmediumdensityfiberboardorflexiblerubbertype extrusion and allow for field cutting to appropriate length.

8.0 SERVICES

Service required is detailed inSV4/SV1 All services can be performed duringnormal businesshours(8am-4:30pmEst.MondaythroughFridayexceptonHolidays)

DesignContractTasks/Requirements

Thecontractorshallattendaminimumofthree(3)in-personmeetingsattheNorthernIndiana Health Care System

a. toreviewfinalawardwithVAInteriorDesignerandEndUsersandtomakenecessaryrevisions.

b. DuringfirstmeetingthecontractorshallprovidetheInteriorDesigner withtheAuto-Cad drawings to ¼” scale drawings showing layouts of awarded product.

c. Thecontractorshallallowforthree(3)revisionsperlineitemincludedindesignservices including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

d. Thecontractorshallberesponsiblefortakingandapplyingaccuratefieldmeasurements to ordered product for verification of correct sizing.Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect productorder.

e. Thecontractorshallberesponsibleforprovidingallsamplematerialsforawarded product (2-Day Delivery) as requested by VA Interior Designer.

f. TheproductmustnotbeplacedintoproductionwithoutclearancefromtheVACOR.

g. Thecontractorshallprovidefinal,clean¼”scaleddrawingsofproductlayoutforsign-off prior to scheduling manufacturing.

h. ThecontractorshalltrackmanufacturingscheduleandnotifyVAInteriorDesignerwith updates of estimated completion date by email.

i. Thecontractorshallattendapost-installationmeetingtoassess,address,anddocument any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

j. Thecontractorshallprovide30daysfreestorage.

TheGovernmentmaintainstheoptiontomodifythenormalworkweek,daysandhours,as necessary for the accomplishment of VHA mission.

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