36C25024Q0976.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor MI 48105

POINT OF CONTACT*

Contract Specialist Jennifer Johnson jennifer.johnson18@va.gov 734-222-4283

PLACE OF PERFORMANCE

ADDRESS

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought Notice for Heating Coil Replacement at the Ann Arbor Veterans Affairs Medical Center (VAMC). The contractor shall provide all labor and materials necessary to provide heating coil replacement at the Ann Arbor VAMC. See attached Statement of Work for additional detailed requirements.

The anticipated NAICS code for this requirement is 238220. Work is to be completed within one week after receipt of purchase order.

This Sources Sought Notice is intended to locate any business capable of performance. Interested firms shall include in their submission:

· A brief capability statement detailing the specific ability to meet the requirement as outlined in the Statement of Work (SOW)

· SAM UEI number

· Business size/type This is not a Request for Quotation and quotes shall not be reviewed at this time. The Department of Veterans Affairs shall not be responsible for any costs incurred by the contractor as a result of this Sources Sought Notice. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

All responses shall be submitted via email by Monday, August 26, 2024 no later than 4:00PM EST. Responses shall be submitted to Jennifer Johnson at jennifer.johnson18@va.gov. Phone calls shall not be accepted for this notice. The draft SOW is attached and may be subject to changes.

Statement of Work

1. Contract title AHU11 heating Coil Replacement

2. Expectations This contract is for the work listed below. All work will be performed by the Contractor and all materials will be provided by the Contractor unless noted that the VA “will provide.” The specific job site location is Building 1East, Room E321, VA Medical Center, 2215 Fuller Rd., Ann Arbor, MI.

3. Background

Replacement of AHU11 Heating Coil due to extensive damage with numerous splits.

4. Scope of work Equipment to be same or equivalent to the following specifications.

1: Wing Coil Model #: VE-12

Required elements for:

A) Specific Tasks

1) Complete pre-job safety checklist.

2) Perform Lockout/Tagout procedure. Coordinate with VA staff.

3) Shutdown and disconnect existing equipment.

4) Removal of air intake louvers and duct work to access existing coil to remove and install new coil.

5) Remove and properly dispose of existing heating coil, and any other related parts.

6) Install new heating coil per OEM specifications.

7) Contractors responsible for any modification to existing piping.

8) Re-install all ductwork and air intake louvers and verify all is back to normal operation and leak free.

9) Start, test, and check the newly installed equipment for proper operation.

10) Verify all piping is secure and leak-free.

11) Clean up the work area when complete and haul away all debris.

12) Work to be completed in approximately 1 week.

5. Responsibilities

Contractor will be responsible for providing all required equipment which includes but not limited to:

1) Rigging Equipment.

2) Cranes.

3) Lifts.

4) Carts or dollies required to transport equipment, materials, and tools.

5) All necessary tools

6) All necessary replacement equipment & parts.

7) All necessary PPE.

8) Personal Lockout/Tagout locks.

6. VA staff requirements VA staff will provide:

1) Lockout/Tagout of effected equipment.

2) Coordinate will all affected staff.

3) Guidance of location of eyewash/safety showers, alarm pull stations, building exits, emergency procedures.

4) Guidance on vehicle and equipment staging.

5) Verify work has been completed by VA standards.

7. Conformance standards

All work in the State of Michigan is required to be performed by a Licensed Mechanical Contractor with a State of Michigan License. All labor practices conform to OSHA rules: proper PPE and Safety Training are required.

8. Parts All materials and installation work will have a standard warranty period of one year from the date of installation.

9. Reporting requirements When necessary for the Contractor, (or Sub-Contractors), to be onsite at the Ann Arbor Campus, they shall be required to report to the HVAC Shop Supervisor in Building 32 to log in during normal working hours. Before or after normal working hours report to the Utility Systems Repairer Operator on duty. This check in is mandatory. Normal working hours are Mon. – Fri. 7am.-3:30pm. Excluding Federally Observed Holidays.

10. Safety Requirements If on the Ann Arbor Campus during the performance of this contract, the Contractor shall take such safety precautions as OSHA may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served on the Vendor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default.

Sources Sought Notice