36C25024Q0776.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist DeJanee R. Evans dejanee.evans@va.gov 937-268-6511 ext. 1524

NA

NA

PLACE OF PERFORMANCE

ADDRESS

Louis Stokes Cleveland VA Medical Center

10701 East Blvd

Cleveland Ohio

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

This is a request for quote (RFQ), and the solicitation number is 36C25024Q0776. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars FAC 2024-03 (eff. 2/23/2024). The associated NAICS Code is 339112, Surgical and Medical Instrument Manufacturing.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the VA Northeast Ohio Healthcare System (VANEOHS) Optometry Section with a systematic upgrading of its core equipment throughout the Outpatient Clinics, to include slit lamps and tonometer’s.

Quotes are to be provided to DeJanee R. Evans, Contract Specialist, via email at dejanee.evans@va.gov, no later than July 3, 2024, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.

STATEMENT OF WORK

The VA Medical Center (VAMC), Cleveland, OH has a requirement for slit lamps and tonometer’s. The Contractor is to provide slit lamps and tonometer’s for the VANEOHS Optometry Section.

10701 East Blvd Cleveland, OH, 44106

1. Background

The VANEOHS Optometry Section request a systematic upgrading of its core equipment throughout the Outpatient Clinics, to include slit lamps and tonometer’s. The current equipment is outdated, out of warranty, and with compromised function for delivering high-quality eye care for the VANEOHS Veterans. Core equipment is essential for delivering eye exams and has a significant effect upon our ability to accurately evaluate patients, provide proper patient positioning, determine glasses prescriptions, allow for optimized efficiency and ergonomics for our Optometry team.

2. Scope.

The requested equipment is listed below by section and include required specifications/features:

· Sixteen (16) Haag Streit BQ900 LED Slit Lamp (HS0900.0011LED)

· LED Illumination

· Sixteen (16) Haag Streit Goldmann Applanation Tonometer BQ 900 (HS09004.4)

· Fits the Haag-Streit slit lamps BQ 900 The VA Northeast Ohio Healthcare System is requesting the removal, purchase, delivery, installation, and configuration services for the patient care phoropters. The requested equipment shall be consistent with recent acquisitions of slit lamps and applanation tonometer’s within the Medical Center. This equipment (or equivalent) is being requested for consistency and performance as mentioned above.

The requested slit lamp equipment solution shall provide, but not be limited to, the following functionalities/Capabilities:

· LED illumination head

· Inclined Eyepiece with 20-degree upwards inclination to alleviate neck discomfort.

· Background illumination

· Eyepiece with double cross hair reticule

· Knob for beam splitter/camera on-off

· Aperture control knob

· Diffusor

· Imaging Module 910

· Shutter-release

· Illumination control

· Beam splitter for slit lamp system that permits selective diversion of 50% of light to secondary slit lamp system attachment (observation tube).

· Observation tube (length ~ 150mm) with adjustable eyepiece for attachment to beam splitter of slit lamp system to permit observation by trainees.

· Stereo Variator ability to reduce angle from standard 13 degrees to 4.5 degrees.

· Unit model slit lamp that can be mounted on existing ophthalmic instrument stands (Reliance 7800-IC Floor Unit ophthalmic instrument stand).

· Slit image width of 0 to 14mm continuous.

· Slit image length of 1 to 14mm continuous.

· Illumination field apertures of 8, 5, 3, 2, 1 & 0.2mm.

· Slit image radial range +/- 90 degrees.

· Swiveling of the slit illumination relative to the microscope axis:

+/- 90 degrees horizontally 0 to 20 degrees vertically

· Filters: Including blue, red-free (green) and grey (10%)

· Light source: LED with 400-750nm range of spectral illumination

· Microscope stereo angle of 13 degrees.

· Microscope magnification changer including 6.3x, 10x, 16x, 25x & 40x.

· Eyepiece Magnification: 12.5x

· Range of adjusting eyepieces: +7 diopters to -7 diopters.

· Interpupillary distance range: 52 to 78mm.

· The Haag-Streit 900 BQ Slit Lamp is standardized equipment in all currently VAPORHCS eye exam rooms.

The requested tonometer equipment solution shall provide, but not be limited to, the following functionalities/Capabilities:

· Goldmann style applanation tonometer for use with Slit Lamp System above

· Measurement range 0 – 80mm Hg

· Measuring force Generated by leverage weight.

3. Specific Tasks.

The requested equipment solution shall provide the replacement of the above listed equipment in accordance with the listed salient characteristics provided under the scope to meet the requirement in full. The contractor is responsible for providing the delivery, removal, and installation of all equipment and coordinate the shipment/delivery to the locations listed above within sufficient time to allow installation in each exam room. All installation services shall be provided through the original manufacturer of the requested phoropters to various CBOC locations and shall be responsible for setup/installation by a fully trained/certified OEM representative(s), and finally, removal of the old units being replaced. The requested services shall be performed in accordance with the OEM’s “premium white glove” delivery/install services. These services shall include, but may not be limited to, the following:

· A single point of contact for all project coordination

· Trained team from the OEM shall provide delivery and setup for all equipment and associated accessories.

· Delivery and setup service shall include delivery, uncrating, trash removal, product and accessory setup, and placement of units as needed.

· Manufacturer recommended operational test shall be performed and provide appropriate outcomes.

3.1 Task 1 - Enterprise Management Controls.

3.1.1 Subtask 1 - Integration Management Control Planning. Acquisition of purchased goods and services only.

3.1.2 Subtask 2 - Contract Management. DNA

Deliverables: Below is a total breakdown/ quantity to be delivered at each location. delivery, services are to be completed by the OEM of the new equipment.

Haag Streit BQ900 Slit Lamp AT 900 Tonometer

4. Performance Monitoring The COR and designated project manager, Andrew Wampleman, or a designated proxy will mark off receiving report/packing materials once certifying that the purchased items have been delivered.

Clinical staff with certify/attest to the proper setup and installation of each equipment item and removal of corresponding equipment.

5. Security Requirements Does not apply.

6. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Does not apply.

7. Other Pertinent Information or Special Considerations.

Does not apply.

a. Identification of Possible Follow-on Work.

Does not apply.

b. Identification of Potential Conflicts of Interest (COI).

Does not apply.

c. Identification of Non-Disclosure Requirements.

Does not apply.

d. Packaging, Packing and Shipping Instructions.

Shipping to be directly to each facility below in quantities specified:

Haag Streit BQ900 Slit Lamp AT 900 Tonometer

e. Inspection and Acceptance Criteria.

The COR will verify proper and acceptable delivery, removal, installation, and any necessary configuration services and notify the Contracting Officer of any deficiencies.

8. Risk Control Does not apply.

9. Place of Performance.

Delivery, removal, and installation services shall be completed by the OEM at the above locations and specified quantities.

10. Period of Performance.

Equipment is expected to function as designed for a minimum of 5 years, with an expected life of 10 years.

11. Delivery Schedule.

The 11 Federal Holidays observed by the Federal Government are:

Memorial Day Last Monday in May

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

ITEM INFORMATION

HAAG STREIT BQ LED SLIT LAMP UNIT MODEL

LOCAL STOCK NUMBER: HS0900.0011LED

Funding/Req. Number: 1

541-24-3-250-0227

TONOMETER F/ BQ, BP, BX

LOCAL STOCK NUMBER: HS09004.4

Funding/Req. Number: 1

541-24-3-250-0227

GRAND TOTAL

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS” (JUNE 2020)

FAR 52.212-3, “OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL ITEMS” (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS” (OCT 2018)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (DEC 2011)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) – 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1

VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” Jan 2021 The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] FAR 52.232-2 SERVICE OF PROTEST (SEPT 2006) - - Hand-Carried Address: Department of Veterans Affairs, Network Contracting Office 10, 2780 Airport Drive, Suite 340, Columbus, OH 43219

All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to DeJanee R. Evans at dejanee.evans@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 07/03/2024 5:00 PM Eastern Time to dejanee.evans@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact DeJanee R. Evans Contract Specialist Network Contract Office (NCO) 10 Office: 937-268-6511 ext. 1524 Email: dejanee.evans@va.gov

Combined Synopsis/Solicitation Notice