36C25024Q0729.docx

SUBJECT*

Sun Nuclear Phantom Cleveland

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300

Independence OH 44131

POINT OF CONTACT*

Contract Specialist Danielle N Bowman Danielle.Bowman@va.gov 216-791-3800 x3818

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

This solicitation is set-aside for Full and Open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334519, with a small business size standard of 600 employees.

The FSC/PSC is 6515.

The Department of Veterans Affairs, Network Contracting Office 10 is seeking to purchase CT Phantom.

All interested companies shall provide quotations for the following:

Supplies/Services

Phantom to be used to support ACR Compliance, National Lung Cancer Screening Committee, etc.

Delivery shall be provided no later than 30 days after receipt of order (ARO).

Place of Performance/Place of Delivery

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (Nov 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] Reference VAAR 812.3 regarding Grey Market and Counterfeit Items prescription and clauses. VAAR Subpart 839.2—Information and Communication Technology. 852.273-75 Security Requirements for Unclassified Information Technology Resources.

All quoters shall submit the following: An itemized quote with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the Contract Specialist Danielle Bowman via email to Danielle.Bowman@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 11:59 PM EST June 19th, 2024 at Danielle.Bowman@VA.Gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Danielle.Bowman@va.gov

Combined Synopsis-Solicitation for Commercial Products and Commercial Services See attached document: 541-24-4-250-0350 Sun Nuclear Justification.

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DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-24-AP-4196

1. Contracting Activity: Department of Veterans Affairs, VISN 10, Louis Stokes Cleveland VA Medical Center. Purchase Request # 541-24-4-250-0350

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This request is for the purchase of 2 Sun Nuclear Quality Control Phantoms for Computed Tomography (CT) Scanners utilized at the VANEOHS: Radiology – CT Department. The MECT Phantom for quality control of Dual Energy, Multi-Energy, and Spectral CT functionality also tests the efficacy of clinical protocols for multi-energy analysis and compares consistency and stability across different scanners. The 40 cm extended field size enables checking for artifacts in a larger phantom on a weekly or monthly basis, as recommended by the ACR Quality Control Manual.

The Mercury 4.0 Phantom for protocol optimization and proper patient dose management. Characterize advanced CT features including Automatic Exposure Control and Iterative Reconstruction. Phantom meets the needs of AAPM Task Group-233 for image quality testing, enabling evaluation of iterative reconstruction, tube current modulation/auto-exposure control, and image quality dependence on patient size and image content.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

These are the only phantoms available for evaluating/interchangeable tissue simulation, supported by the scope of Quality Control to be conducted by CDMP. Sun Nuclear is the only vendor that the MECT and Mercury 4.0 Phantoms can be purchased from. Market Research confirmed no SDVOSB’s, pass-through companies, etc. can sell the product. Sun Nuclear Representative confirmed they are the sole source provider of these specialized CT scanning phantoms utilized for improved CT Scanner quality control, American College of Radiology (ACR) Conformance, etc.

4. Description of market research conducted and results or statement why it was not conducted: The market research conducted was through online internet search. Only one vendor was located to provide the requested. Determined the MECT utilization in evaluating various Tissue Densities, ability to change simulated tissue mediums/tissue densities, and ability to Scan and evaluate dose modulation through varying simulated Water Equivalent Diameters (i.e., WED) using the Mercury

4.0 phantom is ONLY available by purchasing directly from the manufacturer/vendor Sun Nuclear. No other vendor sells the product as a pass-through; no SDVOSB or Small-Business offers purchase of the product. These are the only phantoms available for evaluating/interchangeable tissue simulation, supported by the scope of Quality Control to be conducted by CDMP, etc. Sun Nuclear has stated they do not have any authorized distributors.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

GINA

CRANK

)Digitally signed by GINA CRANK Date: 2024.06.13 17:39:12 -04'00' Gina P. Crank Date