36C25024Q0704_4.docx

SUBJECT*

EMERGENCY PUBLIC ANNOUNCEMENT BROADCAST SYSTEM Project 552-24-506 - VAMC Dayton

GENERAL INFORMATION

Network Contracting Office (NCO) 10 VA Healthcare System 2780 Airport Dr, Suite 340 Columbus OH 43219-1834

POINT OF CONTACT*

Contract Specialist Shelton Beasley shelton.beasley@va.gov 614-257-5829 N/A N/A

PLACE OF PERFORMANCE

Veterans Healthcare Administration

Dayton VA Medical Center

4100 West 3rd Street

Dayton OH

ADDITIONAL INFORMATION

DESCRIPTION

This 3rd amendment to a previous combined solicitation is to:

1. Answer pre-offer RFI questions submitted to the VA

2. Provide an updated Statement of Work

The offer due date remains unchanged at 09-09-2024 at 3:00 PM, ET Please see below for details.

CONTINUATION PAGES

EMERGENCY PUBLIC ANNOUCNEMENT BORADCAST SYTEM FOR THE DAYTON VETERANS AFFAIRS MEDICAL CENTER (VAACC)—COLUMBUS, OH

PROJECT NUMBER: 552-24-506

1. QUESTION – Can the VA provide a current points list per panel, at a minimum the panels at the 330 building and the 320 building?

Response: Yes.

2. QUESTION – Who will provide the fiber required between the new CPU and the existing CPU in building 330?

Response: Please see the revised SOW attached to this notice.

3. QUESTION – Who will provide the two fiber cards required, but not listed in the RFP?

Response: Please see the revised SOW attached to this notice.

4. QUESTION - Should the new fiber cards be single mode or multi-mode?

Response: Multi-mode.

5. QUESTION – Can the VA provide current fire alarm drawings of the 330 building and the 320 building?

Response: Yes.

6. QUESTION – Will the local AHJ require permits? If yes, will that be the responsibility of the contractor?

Response: No permits are required.

7. QUESTION – Are wall penetrations acceptable vs roof penetrations?

Response: Yes

8. QUESTION - In order to complete this project, the VA must provide the current panel programming. Is the VA able to provide?

Response: Yes.

9. QUESTION - 9. EST 3 has been discontinued, If the contractor cannot get the required parts due to manufacturer availability, will the VA except an alternate proposal?

Response: The VA requires EST 3

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

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Amendment to a Previous Combined Solicitation

Department of Veterans Affairs Dayton VA Safety Department 4100 West Third Street Dayton, OH 45428

STATEMENT OF WORK

552-24-506 Hyperspike Speakers

A. GENERAL INFORMATION

1. Title of Project: Dayton VAMC Hyperspike Emergency Management Speaker

2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. This SOW is for the addition of compatible and compliant speakers on the Dayton VA Medical Center Campus. This project is vital for safety measurements and requirements within the VA policy. All penetrations into walls and or roofs must be sealed with a Hilti Brand or equal fireproofing system.

3. Background: Upgrade to current Emergency Speaker system.

4. Performance Period: Firm-Fixed-Price The contractor shall complete the work required under this SOW in __120_ calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. The work shall begin upon receiving the Notice to Proceed (NTP), unless otherwise specified. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO.

5. Type of Contract: Firm-Fixed-Price

B. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting and NTP has been executed or has advised the contractor that a kickoff meeting is waived.

C. GENERAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan 14 calendar days prior to all tasks.

2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

3. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within _10__ calendar days from the date of receipt. The contractor shall have __10_ calendar days to deliver the final deliverable from date of receipt of the Government’s comments.

D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A, Paragraph 4, of this SOW. For most requirements, concentrate on describing functionally the final end product. Allow the contractor to devise and propose one or more solutions to satisfy the requirements.

Task One: The contractor shall provide a detailed work plan and briefing for the VA project team, which presents the contractor's plan for completing the contract. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the contract as defined in the technical proposal.

Deliverable One:

E. EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES

1. Any additional fiber that is needed shall be provided by the contractor

2. Any additional multi-mode fiber cards needed shall be provided by the contractor

F. SCHEDULE FOR DELIVERABLES

1. The contractor shall complete the Delivery Date for each deliverable specified, to the COR and provide updates or changes are made.

2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same.

3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed.

This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

G. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

H. REPORTING REQUIREMENTS

1. The contractor shall provide the Project Manager (PM) with weekly written progress reports (original plus, 1 copy). These are due to the PM/TM by the second workday following the end of each calendar week, throughout the project's duration. The PM is required to provide monthly progress reports to the Contracting Officer’s Representative (COR) by the fifth workday of the new calendar month. If this day is on a weekend or holiday, then it will be required the day prior to the required timeline.

2. The progress report shall cover all work completed during the preceding week and shall present the work to be accomplished during the subsequent month. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved, with an explanation.

I. TRAVEL

Travel costs must be detailed and included in vendor quote. No travel expenses will be reimbursed after award if not specified.

J. GOVERNMENT RESPONSIBILITIES

1. a. The VA Security and Investigations Center (07C) will provide the necessary forms to the contractor or to the contractor's employees after receiving a list of names and addresses.

b. Upon receipt, the VA Security, and Investigations Center (07C) will review the completed forms for accuracy and forward the forms to OPM to conduct the background investigation.

c. The VA facility will pay for investigations conducted by the OPM in advance. In these instances, the contractor will reimburse the VA facility within 30 days.

d. The VA Security and Investigations Center (07C) will notify the contracting officer and contractor after adjudicating the results of the background investigations received from OPM.

e. The contracting officer will ensure that the contractor provides evidence that investigations have been completed or are in the process of being requested.

K. CONTRACTOR EXPERIENCE REQUIREMENTS

N/A

The COR will determine what positions are considered key personnel. The contractor shall identify, by name, the key management and technical personnel who will work under this contract at the time the work is being negotiated.

If a key person becomes unavailable to complete the security requirements, the proposed Substitutions of key personnel shall be made only when approved as directed by the Contracting Officer and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications for the COR and all other direct employees proposed for the project. All Contractor employees will be approved by the COTR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, the COR reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications. Team personnel proposed by the contractor should possess some of the following knowledge and/or skills:

The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor will inform the VHA COR, and PM when personnel are removed from the contract for any reason. The Contractor shall remove any employee or any sub-contractor’s employee from the performance of this contract within five (5) calendar days of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

· The contractor must inform the VHA COR, and PM when personnel are removed from the contract for any reason.

· The contractor shall submit to the COR for all direct employees and sub-contractor’s employees proposed for the project. All Contractor employees will be approved by the COR prior to arrival on the campus of the Dayton VAMC.

L. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO and COR at the conclusion of the contract.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

M. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS[footnoteRef:0] [0: This language is still in draft form. The OI Service Center is reviewing alternative sources for background investigations. ]

All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to subcontractor personnel requiring the same access.

1. Position Sensitivity – The position sensitivity has been designated as _________Moderate___________ (Insert High Risk, Moderate Risk or Low Risk.)

2. Background Investigation – The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiries.

3. Contractor Responsibilities

a. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and are able to read, write, speak, and understand the English language.

b. The contractor shall submit or have their employees submit the required forms (SF 86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the VA Office of Security and Law Enforcement within 30 days of receipt.

c. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the affected employee from working under the contract.

d. Failure to comply with contractor personnel security requirements may result in termination of the contract for default.

4. Government Responsibilities

a. The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor, or to the contractor’s employees, after receiving a list of names and addresses.

b. Upon receipt, the VA Office of Security and Law Enforcement will review completed forms for accuracy and forward the forms to the office of Personnel Management (OPM) to conduct background investigations.

c. The VA Office of Security and Law Enforcement will notify the CO, and contractor, of adjudication results received from OMB.

d. Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor.

Attachment A to the Statement of Work

Schedule of Deliverables

TBD

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