36C25024Q0571_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office (NCO) 10 3200 Vine St Cincinnati OH 45219

POINT OF CONTACT*

Contract Specialist Don Caldwell don.caldwell@va.gov 412-822-1007

PLACE OF PERFORMANCE

Cleveland VAMC

10701 East Blvd

Cleveland OH

ADDITIONAL INFORMATION

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address 3200 Vine St. Cincinnati, OH 45220 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C250-24-Q-0571.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-03 effective 23FEB24 and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

This Solicitation is set-aside for small business. The NAICS Code is 339112 – Surgical and Medical Instrument Manufacturing. The PSC code is 6650 – Optical Instruments, Test Equipment, Components and Accessories.

The Cincinnati, OH Contracting Office is seeking to purchase a Blood Rapid Infuser at the Veterans Affairs Medical Center in Cleveland, OH. The Statement of Work (SOW) is enclosed.

This is a new procurement. It does not replace an existing contract. No prior contract information exists.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are enclosed. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The applicable line item/CLIN is enclosed.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

No questions will be answered after 01APR24 at 1600 HRS EST. Questions may be sent via email to Don Caldwell at don.caldwell@va.gov.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Don Caldwell at don.caldwell@va.gov.

Point of Contact:

Don Caldwell Contract Specialist | Commodities 1 (Ohio) Department of Veterans Affairs | Regional Procurement Office Centeral | Network Contracting Office 10 Phone: (412) 822-1007 3200 Vine St. | Cincinnati OH 45220 don.caldwell@va.gov

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

RAPID INFUSER, 120V, 750 ML/MIN. ENGLISH

LOCAL STOCK NUMBER: 903-00039

B.3 DELIVERY SCHEDULE

Cleveland VAMC 10701 East Blvd Cleveland, OH 44106

USA

216-791-3800 x45819 danella.felder@va.gov

STATEMENT OF WORK (SOW)

as of 10/2/2023

1. Contracting Officer’s Representative (COR).

Fax Number:

2. Contract Title. Rapid Infuser

3. Background. The VANEOHS, Cleveland, Ohio is seeking to purchase (1) new rapid infuser for use in the SICU. The current infuser is old and outdated and in need of replacing. The infuser is needed in SICU to ensure trauma and surgical patients receive the blood products they need during an emergency. The Rapid Infuser (or equivalent) is currently being used within the Medical Center in the MICU and SICU.

4. Scope.

The Vendor will provide the following

(1) Rapid Infuser Rl-2

Vendor will provide the following Warranty.

One year warranty Loaner for use while system is in repair or service.

24-hour technical support

5. Specific Tasks.

a) Provide (1) Rapid Infuser

· Internal rechargeable battery

· Must be portable.

· Have a flow rate of at least 3-1000 ml/min

· Have air detector alarm.

· Must have air removal ability.

· LCD display with waterproof touch pad

· Real time display with on screen instructions

· Provide instant heat without water baths, must provide consistent normothermic fluid.

· Have pressure monitoring and flow rate adjustment.

6. Performance Monitoring The COR will monitor the performance of this procurement

7. Security Requirements This is not expected to be a security sensitive task. The contractor shall not have nor need access to sensitive/personal information, patient records, data or VA computer systems

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

There will not be any GFE/GFI required.

9. Other Pertinent Information or Special Considerations.

Not applicable

b. Identification of Potential Conflicts of Interest (COI).

No COIs are known

c. Identification of Non-Disclosure Requirements.

The contractor will not have access to any sensitive or proprietary information

d. Packaging, Packing and Shipping Instructions.

Not applicable

e. Inspection and Acceptance Criteria.

The COR will coordinate Inspection and Acceptance within Nursing Service staff.

10. Risk Control Contractor will be providing no-risk materials.

11. Place of Performance.

VA Northeast Ohio Healthcare System 10701 East Blvd.

Cleveland, Ohio 44106

12. Period of Performance.

All work shall be in compliance with-in 180 calendar days from the contractor’s receipt of the Notice to Proceed (NTP).

13. Delivery Schedule.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Vendor shall provide delivery schedule once order is placed.

Combined Synopsis/Solicitation Notice

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “INSTRUCTIONS TO OFFERORS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES” (SEP 2023) FAR 52.212-3, “OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES” (NOV 2023) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “CONTRACT TERMS AND CONDITIONS–COMMERCIAL PRODUCTS AND COMMERCIAL SERVIES” (NOV 2023) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” DEC 2023 The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] FAR 52.233-2 SERVICE OF PROTEST (SEPT 2006) - - Hand-Carried Address: Department of Veterans Affairs, Network Contracting Office 10, 3200 Vine St. Cincinnati, OH 45220.

All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Don Caldwell @ don.caldwell@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 04APR24 AT 1430 HOURS EST to don.caldwell@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Don Caldwell Contract Specialist Network Contract Office (NCO) 10 Office: 412-822-1007 Email: don.caldwell@va.gov

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Combined Synopsis/Solicitation Notice