36C25024Q0495.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300

Independence OH 44131

POINT OF CONTACT*

Contract Specialist Kevin Peeples Kevin.peeples@va.gov 216-487-1978

PLACE OF PERFORMANCE

10701 East Blvd.

Cleveland Ohio

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice

Set Aside for Service-Disabled Veteran Owned Small Business Only

GENERAL INFORMATION

Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300

Independence OH 44131

POINT OF CONTACT*

Contract Specialist Kevin Peeples Kevin.peeples@va.gov 216-487-1978

PLACE OF PERFORMANCE

10701 East Blvd.

Cleveland Ohio

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01.

This solicitation is set-aside for Veteran-Owned Small Business.

Brand Name or Equal The associated North American Industrial Classification System (NAICS) code for this procurement is 335210.

The FSC/PSC is 6515.

The NCO 10 for Cleveland VA Medical Center is seeking to purchase the Dual Temp Refrigerators for the Dietary Service.

All interested companies shall provide quotations for the following request.

STATEMENT OF WORK

Nutrition and Food Services provides single width, reach-in dual refrigerator/freezer units to 6 dining rooms in the CARES Tower with long-term care patients. Patients have 24-hour access to snacks and beverages on these units. We require one refrigerator/freezer unit as an additional piece of equipment. Because the VA is their “home”, the Veteran residents frequently order take-out food or have family bring their favorite foods. This refrigerator / freezer will be specifically used as a back-up by the patients to store their own food items. The current equipment is approximately 10 years old, and we often have a unit fail and require repair. During down time, we do not have adequate equipment to place a substitute refrigerator on the floor for the patients’ use. Having a spare refrigerator will allow us to provide consistent service to the Veterans in the event of equipment failure.

GENERAL SCOPE

Three Reach-In Dual Temperature Refrigerator / Freezer unit - Wade Park Nutrition and Food Services main kitchen; 1-W-1C-434.

2.0 PERFORMANCE REQUIREMENTS

2.1 Task 1 - Enterprise Management Controls.

Task 1—Deliver 3 Dual Temperature Reach-In Cabinet Refrigerator / Freezers with following specifications:

Traulsen Model No. ADT132WUT-HHS Spec-Line Refrigerator/Freezer Dual Temp Cabinet, Reach-in, one-section, self-contained refrigeration, stainless steel exterior, aluminum interior, standard depth, wide half-height door or doors with Santoprene EZ-Clean Gaskets, INTELA-TRAUL micropro

2.1.1 Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this SOW. Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide the centralized administrative, clerical, documentation and related functions.

Not applicable

2.1.2 Subtask 2 - Contract Management. Prepare a Contract Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout Contract execution. Provide a monthly status report monitoring the quality assurance, progress/status reporting and program reviews applied to this contract.

Not applicable Deliverables: Contract Management Plan--- Not applicable Monthly Status Report

3. Performance Monitoring Nutrition and Food Service monitors the temperatures of patient refrigerators and freezers throughout the Medical Center, 24/7, to assure food is safely stored (< 41 degrees F’ for refrigerated items and <zero F’ for frozen food). CheckPoint Wireless Temperature Monitoring is utilized to monitor refrigerator/freezer temperatures. Temperatures outside of the safety range for 2 hours, send an alert to Nutrition managers and require immediate intervention to assure patient safety. Refrigeration that is not intended for commercial use often does not hold temperatures consistently and does not recover quickly with high use, resulting in potential food borne illness. Failure in equipment is reported to Engineering for evaluation and need to exercise warranty. Engineering conducts regular preventive maintenance on refrigeration and will note need for repair and parts replacement.

4. Security Requirements Not applicable. Refrigerator/freezers are durable equipment with no IT connections. The C&A requirements do not apply and a Security Accreditation Package is not required.

5. SUBMISSION OF QUESTIONS

Questions: All questions submitted for this solicitation must be electronically sent to the following email address: kevin.peeples@va.gov With the following subject 36C25024Q0495.

6. SUBMISSION OF QUOTATION

Quote Submission: See submission date posted. The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xlsx) format of:

Submissions can be sent in multiple emails to avoid computer system email size limitation, to Kevin.peeples@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes may not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

7. EVALUATION CRITERIA

a. Brand Name or Equal

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

Not applicable.

9. Other Pertinent Information or Special Considerations.

Not applicable.

a. Identification of Possible Follow-on Work.

Not applicable.

b. Identification of Potential Conflicts of Interest (COI).

Not applicable.

c. Identification of Non-Disclosure Requirements.

Not applicable.

d. Packaging, Packing and Shipping Instructions.

Packaging must protect the outside surfaces from scratches and dents. Packaging must stabilize and fully secure the equipment to protect damage to the compressor and refrigeration parts. Labeling must indicate position of equipment in crate to keep it righted. Delivery made to VA main warehouse, Logistics Service.

e. Inspection and Acceptance Criteria.

Engineering will inspect and verify that Refrigerator/Freezers are delivered intact with no scratches or dents and that refrigeration unit is not compromised. Engineering will test equipment prior to use and verify that unit is fully operational.

10. Risk Control We specify that the Refrigerator/Freezers utilize approved refrigerants and meet electrical UL, NEMA standards. We require a 3-year parts/labor warranty and additional 5-year warranty on compressors, as these are expensive to replace if they fail early in use. Stainless steel exterior and interior is specified to allow thorough cleaning and sanitization. Locking casters are specified to assure safety in patient areas. High quality construction and quality in product is required.

11. Place of Performance.

Wade Park, Main Kitchen, Nutrition and Food Services, 1-W-1C-434.

12. Period of Performance.

This is a one-time purchase of durable goods. Expected use life is 6 to 12 years.

13. Product

3 EA - REFRIGERATOR/FREEZER, REACH-IN

Traulsen Model No. ADT132WUT‐HHS Spec-Line Refrigerator/Freezer Dual Temp Cabinet, Reach-in, one-section, self-contained refrigeration, stainless steel exterior, aluminum interior, standard depth, wide half-height door or doors with Santoprene EZ-Clean Gaskets, INTELA-TRAUL micropro

14. Delivery Schedule Cleveland VA Hospital Warehouse 10701 East Blvd.

Cleveland, OH 44106

CLAUSES

AUG 2012

PROVISIONS

NOV 2014

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Combined Synopsis/Solicitation Notice