36C25024Q0413.docx

36C25024Q0413

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

583-24-3-626-0052 36C25024Q0413 03-14-2024 McKinney, Andrea J.

734-222-4362 03-20-2024 12:00

EDT

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 X X 562112 $47 Million N/A X Department of Veterans Affairs Richard L. Roudebush VA Medical Center 1481 W. 10th Street Attn: EMS Ann Arbor MI 48105 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105

All payments will be made through use of Government issued Purchase Card (GPC).

See CONTINUATION Page The contractor shall provide all necessary collection, pick-up, packaging, transport, and disposal services for sharps waste, regulated medical waste, and pathological waste in accordance with the Statement of Work

(SOW).

This solicitation will be conducted under FAR Part 13.

All questions related to this solicitation shall be submitted in writing via email to the Contract Specialist indicated in Section E herein no later than 10:00am EST on 03/18/2024. Phone calls are not accepted.

Quoters that do not provide ALL information listed in Section E Instructions for Submission of Quote may be determined unacceptable and may not be considered for award.

See CONTINUATION Page 583-3640162-626-856700-2542 010056100 X X One( 1) Lisa Bailey Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration will be handled by the following individuals:

a. Contractor:

Contractor Name

Contractor Address

Contractor Main Phone

Contractor Primary POC

Contractor Primary POC Title

Contractor Primary POC Phone

Contractor Primary POC Email

SAM ID Number

Tax ID Number

Business Size

GSA Contract Number

b. Government:

Veterans Health Administration Network Contracting Office (NCO) 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor, MI 48105

Veterans Health Administration Network Contracting Office (NCO) 10 8888 Keystone Crossing, Suite 1100 Indianapolis IN 46240

2. Contractor Remittance Address: All payments by the Government to the contractor will be made in accordance with:

3. Invoices: Invoices shall be submitted in arrears:

4. Government Invoice Address: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Tungsten Network: https://www.tungsten-network.com/customer-campaigns/veteransaffairs

5. Late Quote Submission: Late submissions shall not be considered.

6. SUBMISSION OF OFFER:

3.) The Price/Cost Schedule, Section B 4.) Technical Ability – Describe how your firm will meet the SOW.

4.) 52.209-7, Information Regarding Responsibility Matters 5.) 52.212-3, Representations and Certifications, or valid completion of SAM is acceptable 6.) 852.219-75, VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (Jan 2023)(Deviation) Information shall be received by the date and time specified in Block 8 of SF 1449 in order to be considered for award.

b. By submission of an offer, the offeror acknowledges the requirement that the prospective awardee shall be registered in the System for Award Management (SAM) database prior to award. Offerors who are not registered in SAM should consider applying for registration immediately. Registration in SAM is a requirement to conduct business with the Federal Government. If the prospective awardee is not registered in SAM within the timeframe specified by the Contracting Officer, the successful offeror will be removed from further consideration for award. Offerors can register in SAM at https://www.sam.gov.

c. Simplified Acquisition Procedures of FAR Part 8 and 12 are being used to conduct this procurement.

d. Offeror must be certified in the SAM representations and certifications in FAR 52.212-3 that the firm meets the small business size standard for the NAICS Code assigned to the procurement.

8. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 ELECTRONIC INVOICE SUBMISSION AND INVOICING

VENDOR ELECTRONIC INVOICE SUBMISSION REQUIREMENTS AND METHODS

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – the FSC uses a third-party contractor, Tungsten Network (referred to OB10), to transition vendors from paper to electronic invoice submission. Please go to website: http://www.tungsten-network.com/US/en/veterans-affairs/ to enroll in the program and begin submitting the electronic invoices, free of charge.

1. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI website is: http://www.x12.org

1. Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have questions about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

2. Tungsten e-Invoice Setup Information: 1-877-489-6135

2. Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

2. FSC e-Invoice Contact Information: 1-877-353-9791

2. FSC e-Invoice email: vafsccshd@va.gov

BILLING AND INVOICING

1. In accordance with this contract, all services shall be billed in arrears on a monthly basis.

2. Contractor shall only bill for services rendered and for line items delivered.

3. A proper invoice that is submitted for payment, shall be accepted and certified for payment if:

i. Monthly invoice is submitted in arrears, no later than the 20th business day of the following month that services were rendered.

ii. Invoice contains in addition to the information required for submission of a ‘proper’ invoice in accordance with FAR 52.212-4(g) the following information:

a. Name and Address of the Contractor

b. Invoice Date and Invoice Number

c. Contract Number

d. Contract Order Number

e. Purchase Order Number

f. Date Range of Services Provided

g. Description of Services Provided

h. Line/Sub-Line Item number(s) of services provided

i. Quantity of each Line/Sub-Line Item

j. Unit Rate for each Line/Sub-Line Item

k. Total Cost for each Line/Sub-Line Item

l. Total Invoice Cost

4. The Certifying Official will confirm the information in the submitted invoice to the contract and invoice to ensure it is correct and valid.

i. If the invoice submitted is not a proper invoice, the certifying official shall refuse the invoice with a detailed statement as to why the invoice was refused.

ii. Contractor shall make corrections and resubmit using a separate invoice number, notating the invoice number it is replacing.

B.3 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

As prescribed in FAR Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts and contracts that exceed $250,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, New Hampshire. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $250,000.00 requires a CPARs evaluation. A government Focal Point will register your contract within 30 days after award and, at that time, you will receive and email message with a User ID (to be used when reviewing evaluations). Additional information regarding the evaluation process can be found at www.cpars.gov or if you have any questions you may contact the Customer Support Desk at DSN: 684-1690 or COMM: 207-438-1690.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have 60 days to submit any comments and re-assign the report to the CO.

Failure for the contractor’s representative to respond to the evaluation within those 60 days will result in the governments evaluation being placed on file in the database with a statement that the contractor failed to respond. The Contractor’s representative will be locked out of the evaluation and may no longer send comments.

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Sharps Waste Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025 PRINCIPAL NAICS CODE: 562112 - Hazardous Waste Collection PRODUCT/SERVICE CODE: V112 - Transportation/Travel/Relocation - Transportation: Motor Freight

0001AA

2-Gallon Various Sharps

POP Begin: 06-01-2024 POP End: 05-31-2025

0001AB

4-Gallon Various Sharps

POP Begin: 06-01-2024 POP End: 05-31-2025

0001AC

8-Gallon Various Sharps

POP Begin: 06-01-2024 POP End: 05-31-2025

0001AD

16-Gallon Various Sharps

POP Begin: 06-01-2024 POP End: 05-31-2025

Pathological/General Regulated Medical Waste

POP Begin: 06-01-2024 POP End: 05-31-2025

0002AA

Various Pathological Waste

POP Begin: 06-01-2024 POP End: 05-31-2025

0002AB

Various General Regulated Medical Waste

POP Begin: 06-01-2024 POP End: 05-31-2025

0002AC

M64 - MediSmart Various General Regulated Medical Waste Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

Pharmaceutical Waste

POP Begin: 06-01-2024 POP End: 05-31-2025

0003AA

Black 12-Gallon RCRA D & U Listed Pharmaceuticals Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

0003AB

Black 5-Gallon

Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

0003AC

Black 1-Gallon RCRA P Listed Pharmaceuticals Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

0003AD

Yellow 16-Gallon RCRA Trace Chemo Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

0003AE

PURPLE 2-Gallon Pharmaceuticals (P14) Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

0003AF

PURPLE 4-Gallon Pharmaceuticals (P22) Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

0003AG

PURPLE 8-Gallon Pharmaceuticals (P32) Contract Period: Base POP Begin: 06-01-2024 POP End: 05-31-2025

Miscellaneous Charges

POP Begin: 06-01-2024 POP End: 05-31-2025

0004AA

Environmental & Compliance 12.87

POP Begin: 06-01-2024 POP End: 05-31-2025

0004AB

Overweight Container Fee

POP Begin: 06-01-2024 POP End: 05-31-2025

0004AC

Stop Fee

POP Begin: 06-01-2024 POP End: 05-31-2025

Sharps Waste Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

1001AA

2-Gallon Various Sharps

POP Begin: 06-01-2025 POP End: 05-31-2026

1001AB

4-Gallon Various Sharps

POP Begin: 06-01-2025 POP End: 05-31-2026

1001AC

8-Gallon Various Sharps

POP Begin: 06-01-2025 POP End: 05-31-2026

1001AD

16-Gallon Various Sharps

POP Begin: 06-01-2025 POP End: 05-31-2026

Pathological/General Regulated Medical Waste

POP Begin: 06-01-2025 POP End: 05-31-2026

1002AA

Various Pathological Waste

POP Begin: 06-01-2025 POP End: 05-31-2026

1002AB

Various General Regulated Medical Waste

POP Begin: 06-01-2025 POP End: 05-31-2026

1002AC

M64 - MediSmart

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

Pharmaceutical Waste

POP Begin: 06-01-2025 POP End: 05-31-2026

1003AA

Black 12-Gallon

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

1003AB

Black 5-Gallon

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

1003AC

Black 1-Gallon

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

1003AD

Yellow 16-Gallon

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

1003AE

PURPLE 2-Gallon

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

1003AF

PURPLE 4-Gallon

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

1003AG

PURPLE 8-Gallon

Contract Period: Option 1 POP Begin: 06-01-2025 POP End: 05-31-2026

Miscellaneous Charges

POP Begin: 06-01-2025 POP End: 05-31-2026

1004AA

Environmental & Compliance 12.87

POP Begin: 06-01-2025 POP End: 05-31-2026

1004AB

Overweight Container Fee

POP Begin: 06-01-2025 POP End: 05-31-2026

1004AC

Stop Fee

POP Begin: 06-01-2025 POP End: 05-31-2026

Sharps Waste Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

2001AA

2-Gallon Various Sharps

POP Begin: 06-01-2026 POP End: 05-31-2027

2001AB

4-Gallon Various Sharps

POP Begin: 06-01-2026 POP End: 05-31-2027

2001AC

8-Gallon Various Sharps

POP Begin: 06-01-2026 POP End: 05-31-2027

2001AD

16-Gallon Various Sharps

POP Begin: 06-01-2026 POP End: 05-31-2027

Pathological/General Regulated Medical Waste

POP Begin: 06-01-2026 POP End: 05-31-2027

2002AA

Various Pathological Waste

POP Begin: 06-01-2026 POP End: 05-31-2027

2002AB

Various General Regulated Medical Waste

POP Begin: 06-01-2026 POP End: 05-31-2027

2002AC

M64 - MediSmart

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

Pharmaceutical Waste

POP Begin: 06-01-2026 POP End: 05-31-2027

2003AA

Black 12-Gallon

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

2003AB

Black 5-Gallon

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

2003AC

Black 1-Gallon

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

2003AD

Yellow 16-Gallon

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

2003AE

PURPLE 2-Gallon

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

2003AF

PURPLE 4-Gallon

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

2003AG

PURPLE 8-Gallon

Contract Period: Option 2 POP Begin: 06-01-2026 POP End: 05-31-2027

Miscellaneous Charges

POP Begin: 06-01-2026 POP End: 05-31-2027

2004AA

Environmental & Compliance 12.87

POP Begin: 06-01-2026 POP End: 05-31-2027

2004AB

Overweight Container Fee

POP Begin: 06-01-2026 POP End: 05-31-2027

2004AC

Stop Fee

POP Begin: 06-01-2026 POP End: 05-31-2027

Sharps Waste Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

3001AA

2-Gallon Various Sharps

POP Begin: 06-01-2027 POP End: 05-31-2028

3001AB

4-Gallon Various Sharps

POP Begin: 06-01-2027 POP End: 05-31-2028

3001AC

8-Gallon Various Sharps

POP Begin: 06-01-2027 POP End: 05-31-2028

3001AD

16-Gallon Various Sharps

POP Begin: 06-01-2027 POP End: 05-31-2028

Pathological/General Regulated Medical Waste

POP Begin: 06-01-2027 POP End: 05-31-2028

3002AA

Various Pathological Waste

POP Begin: 06-01-2027 POP End: 05-31-2028

3002AB

Various General Regulated Medical Waste

POP Begin: 06-01-2027 POP End: 05-31-2028

3002AC

M64 - MediSmart

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

Pharmaceutical Waste

POP Begin: 06-01-2027 POP End: 05-31-2028

3003AA

Black 12-Gallon

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

3003AB

Black 5-Gallon

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

3003AC

Black 1-Gallon

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

3003AD

Yellow 16-Gallon

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

3003AE

PURPLE 2-Gallon

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

3003AF

PURPLE 4-Gallon

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

3003AG

PURPLE 8-Gallon

Contract Period: Option 3 POP Begin: 06-01-2027 POP End: 05-31-2028

Miscellaneous Charges

POP Begin: 06-01-2027 POP End: 05-31-2028

3004AA

Environmental & Compliance 12.87

POP Begin: 06-01-2027 POP End: 05-31-2028

3004AB

Overweight Container Fee

POP Begin: 06-01-2027 POP End: 05-31-2028

3004AC

Stop Fee

POP Begin: 06-01-2027 POP End: 05-31-2028

Sharps Waste Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

4001AA

2-Gallon Various Sharps

POP Begin: 06-01-2028 POP End: 05-31-2029

4001AB

4-Gallon Various Sharps

POP Begin: 06-01-2028 POP End: 05-31-2029

4001AC

8-Gallon Various Sharps

POP Begin: 06-01-2028 POP End: 05-31-2029

4001AD

16-Gallon Various Sharps

POP Begin: 06-01-2028 POP End: 05-31-2029

Pathological/General Regulated Medical Waste

POP Begin: 06-01-2028 POP End: 05-31-2029

4002AA

Various Pathological Waste

POP Begin: 06-01-2028 POP End: 05-31-2029

4002AB

Various General Regulated Medical Waste

POP Begin: 06-01-2028 POP End: 05-31-2029

4002AC

M64 - MediSmart

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

Pharmaceutical Waste

POP Begin: 06-01-2028 POP End: 05-31-2029

4003AA

Black 12-Gallon

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

4003AB

Black 5-Gallon

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

4003AC

Black 1-Gallon

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

4003AD

Yellow 16-Gallon

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

4003AE

PURPLE 2-Gallon

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

4003AF

PURPLE 4-Gallon

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

4003AG

PURPLE 8-Gallon

Contract Period: Option 4 POP Begin: 06-01-2028 POP End: 05-31-2029

Miscellaneous Charges

POP Begin: 06-01-2028 POP End: 05-31-2029

4004AA

Environmental & Compliance 12.87

POP Begin: 06-01-2028 POP End: 05-31-2029

4004AB

Overweight Container Fee

POP Begin: 06-01-2028 POP End: 05-31-2029

4004AC

Stop Fee

POP Begin: 06-01-2028 POP End: 05-31-2029

Base Year

Option Year One (1)

Option Year Two (2)

Option Year Three (3)

Option Year Four (4)

Aggregate Total (Base + Options, if exercised)

Page 1 of Page 1 of

B.5 STATEMENT OF WORK (SOW)

Regulated Medical Waste Part I: General Information A. Introduction The Department of Veterans Affairs Richard L. Roudebush Medical Center (RLRVAMC) has a requirement for the collection, pick-up, packaging, transport, and disposal services for sharps waste, regulated medical waste, and pathological waste.

B. Definitions

1. Sharps Waste (sharps): Includes all hypodermic needles, syringes, scalpel blades, and other sharp items used within the RLRVAMC. The term does not include any hazardous waste, radioactive waste, or pharmaceuticals.

2. Regulated Medical Waste (RMW): The Bloodborne Pathogens Standard uses the term, "regulated waste," to refer to the following categories of waste:

· liquid or semi-liquid blood or other potentially infectious materials (OPIM).

· items contaminated with blood or OPIM and which would release these substances in a liquid or semi-liquid state if compressed.

· items that are caked with dried blood or OPIM and are capable of releasing these materials during handling.

· Pathological and microbiological wastes containing blood or OPIM.

3. Pathological Waste: All human anatomical wastes and all wastes that are human tissues, organs, or body parts removed by trauma, during surgery, autopsy, studies, or another hospital procedure, which is intended for disposal.

4. Hazardous Waste: The contractor shall provide all services necessary for the disposal of the hazardous waste listed in the schedule in accordance with all local, state, and federal Environmental Protection Agency (EPA) solid and hazardous waste laws and regulations, specifically the Resource Conservation and Recovery Act (RCRA). All items listed in the schedule, regardless of their condition, are being discarded by the government and are considered to be waste (i.e., hazardous, non-hazardous, or universal). Any shipments outside of the United States are prohibited under this contract unless prior approval is received in writing from the Contracting Officer Representative (COR).

C. Scope

The contractor shall provide all necessary supervision, transportation, labor, equipment, processing, manifest, packaging and packaging supplies, disposal, containers, boxes, and other supplies, such as reusable puncture-resistant sharps containers and boxes for the collection and packaging and disposal of all sharps waste, RMW and pathological waste for all designated locations.

D. Applicable Documents

The following EPA and Occupational Safety & Health Administration (OSHA) regulations, laws and rules apply.

· EPA Law Chapter 16 - Communicable Disease: Treatment of Infectious Waste

IC16-41-16-1-11

http://iga.in.gov/legislative/laws/2014/ic/titles/16/articles/41/chapters/16/

· Rule 3. Infectious Waste 410 IAC 1-3-29

· 410 IAC 1-3-22 Appropriate Containment and labeling; effective treatment, transport, or disposal: authority: IC 16-19-3-4; IC 16-41-16-8

Regulated wastes, other than contaminated sharps, must be placed in containers that are: (i) Closable; (ii) Constructed to contain all contents and prevent leakage of fluids during handling, storage, transport or shipping; (iii) Labeled or color-coded in accordance with paragraphs (g)(1)(i); (iv) Closed prior to removal to prevent spillage or protrusion of contents during handling, storage, transport, or shipping [29 CFR 1910.1030(d)(4)(iii)(B)(1)(i)-(iv)].

· Infectious Waste OSHA Regulation http://www.in.gov/legislative/iac/iac_title?iact=410

· Blood Born Pathogen 29 CRF 1910.1030 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=10051&p_table=STANDARDS

· Handling PPE 29 CRF 1910.132 https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9777

· Needle Stick Safety and Prevention Act HR 5178

· Indiana’s Hazardous Waste Rules 329 IAC 3.1-6

· Food and Drug Administration (FDA) including but not limited to Title 21 of the Code of Federal Regulations.

· National Fire Protection Agency (NFPA) 101: Life Safety Code, 2015

· All work shall be in accordance with 40 CFR, Chapter 1, Subchapter I Solid Wastes (including Part 260-265). http://www.gpo.gov/about/

· All requirements of Part 1910 and Part 1926 of Title 29 of the Code of Federal Regulations apply pursuant to their terms to hazardous waste and emergency response operations whether covered by this section or not. If there is a conflict or overlap, the provision more protective of employee safety and health shall apply without regard to 29 CFR 1910.5(c) (1). 1910.120(a) (2) (i) https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=9765

· OHSA 3114 – Hazardous Waste Operations and Emergency Response https://www.osha.gov/Publications/OSHA3114/osha3114.html

· DEPARTMENT OF TRANSPORTATION (DOT) REQUIREMENTS: Transportation shall be in accordance with DOT Hazardous Material Regulations 49 CFR 100-199.

· EPA designated items that are listed in EPA procurement guidelines at 40 CFR parts 247

· USDA designated items that are listed by USDA in the procurement guidelines found in 7 CFR parts 2902, Subpart B

· EPA designated items on EPA’s list at http://www.epa.gov/cpg/products/htm

· RCRA - http://www2.epa.gov/rcra

Part II: Work Requirements A. Technical Requirements for Sharps, Medical Waste, Hazardous Waste

1. The contractor shall provide all labor, transportation, equipment, and reusable puncture-resistant sharps containers to collect, empty, count, and complete the manifest needed to transport, load, haul and dispose of all sharp’s containers. The Contractor shall deliver clean sharps containers in the same count/amount that is picked for emptying and disposal. Services shall be coordinated between the Contractor and the Contracting Officer’s Representative (COR).

Services are to be provided at the following locations:

Services are to be provided twice weekly at the following locations:

Richard L Roudebush VA Medical Center 1481 West 10th Street Indianapolis, IN 46202-2803 Brownsburg VA Clinic Indianapolis West VA Clinic 557 Pitt Rd Brownsburg, IN 46112

Coumadin Clinic 2669 Cold Springs Road Indianapolis, IN 46222 Vet Clinic - Building 7 2669 Cold Springs Road Indianapolis, IN 46222

Richard L Roudebush VA Domiciliary 9045 East 59th Street Indianapolis, IN 46216

Services are to be provided at the following locations once weekly:

West Lafayette VA Clinic 940 Park E Blvd Lafayette, IN 47905 Martinsville Community-Based Outpatient Mental Health Clinic 2200 John R Wooden Drive Martinsville, IN 46151

Wakeman Community-Based Outpatient Clinic Camp Atterbury, Building 1010 3791 10th Street Edinburgh, IN 46124 Terre Haute VA Clinic 5080 Bill Farr Drive Terre Haute, IN 47803

Services are to be provided at the following locations once per month:

Bloomington Community-Based Outpatient Clinic 1332 West Arch Haven Avenue Suite A Bloomington, IN 47403 Indianapolis VA Clinic 777 North Meridian Street Indianapolis, IN 46204

OrthoIndy Foundation YMCA Clinic 5315 Lafayette Road Indianapolis, IN 46254-1618 Shelbyville VA Clinic 2158 Intelliplex Dr #200 Shelbyville, IN 46176

2. The contractor shall provide and install all hardware necessary for the proper functioning of the containers in patient rooms, exam rooms, research areas, lab areas, operating rooms, procedure rooms, and other rooms as designated. Installation of all equipment shall be coordinated with the COR.

3. The contractor shall provide the following containers and all necessary accessories:

Four Gallon Counter containers are currently not in use and shall be placed throughout the facility by the COR with a detailed list provided to the Contractor.

The contractor shall provide carts with casters to hold eight-gallon and 17-gallon sharps required to be on the floor. The contractor shall provide holders for the two-gallon and four-gallon sharps containers to be placed on counters. The Contractor shall provide and install lockable cabinets for all wall-mounted three-gallon sharps containers.

The contractor shall reference Attachment D.1 – Sharps Waste Container Locations for the location and size of each sharp’s container in the table above.

The estimated number of containers may increase and/or decrease depending on waste. The Contractor shall provide the quantity of containers above but shall also keep a minimum of 10% additional containers on hand to be installed at the Government’s request.

4. Each special function item such as traps, enclosed, lockable wall cabinets, rolling foot pedal carts, mounting hardware, and all other related hardware, shall be supplied by the contractor at no additional cost to the Government.

5. The contractor shall collect, and reprocess containers and dispose of waste in compliance with all applicable Federal, State, and Local regulations including the following standards: (1) Occupational Safety and Health Administration (OSHA), including Blood Borne pathogens Standard 29 CFR 1910.1030 and the Needle Stick Safety and Prevention Act HR 5178 as it specifically relates to reusable containers, (2) Indiana’s Hazardous Waste Rules 329 IAC 3.1-6, (3) Food and Drug Administration (FDA) including Title 21 of the Code of Federal Regulations (CFR) and Quality Systems Regulation (QSR) with regards to reprocessing, validation, reporting and annual registering for all equipment used to release medical equipment into commerce. The VA reserves the right to thoroughly inspect the Contractor’s facility and treatment plant to ensure an acceptable standard of performance.

6. The contractor shall provide additional pick-up and disposal service within two (2) hours of a call from the COR for all emergency pick-ups.

7. The Contractor shall ensure that vehicles used for the transportation of hazardous materials shall be stocked with sufficient supplies to handle hazardous materials that require special packaging, spills, leaking drums, or other conditions that could occur while performing a routine pick-up.

8. The Contractor shall supply replacement containers that meet all federal, state, and local regulations for hazardous and universal waste streams (i.e., 5-, 16-, 30- and 55-gallon open head poly drums; 55-gallon metal closed head drums; 55-gallon metal open head drums; and other size drums as needed by the medical center).

B. Technical Requirements for RMW, Pathological Waste, and Hazardous Waste

1. The contractor shall provide all the necessary reusable sanitized containers used for transporting the RMW and pathological medical waste to a disposal site. The contractor shall provide all necessary personnel to unload clean sanitized containers used for packaging all RMW and pathological waste. The contractor shall remove full containers and replace them with an equal number of empty containers. The containers shall be leak-proof, stackable, transportable, foot pedal type, and shall display the universal biohazard symbol. The contractor shall sanitize containers before leaving them at the VA for use. Sanitizing shall be completed off VA grounds. All containers shall be damage-free and in good working order at all times. The contractor shall also supply material and equipment for packaging of RMW, pathological waste. Packaging materials consist of shipping tape, shipping labels, corrugated boxes, and red bags.

2. The contractor shall provide the number of containers, specified by color and size, in the table below for the use of RMW and pathological waste disposal at the VA Medical Center in Indianapolis, IN. The contractor shall provide the following containers and all necessary accessories:

Below are the anticipated containers for the remanding locations:

The estimated number of containers may increase and/or decrease depending on waste. The Contractor shall provide the quantity of containers above but shall also keep a minimum of 10% additional containers on-hand to be installed at the Government’s request.

3. The contractor shall dispose of all RMW and pathological waste in accordance with all applicable Federal, State, and Local regulations, and laws.

4. The contractor shall provide additional emergency pick-up and container exchange services within two (2) hours of a call from the COR requesting such services.

5. An EPA-approved manifest shall be provided by the Contractor to the COR and/or COR designee. The manifest shall be signed by the COR and/or COR designee along with the Contractor when the waste is picked up.

· Within 20 calendar days of pick-up, the Contractor shall submit a written report certifying the waste was processed in accordance with EPA regulations. The report shall be submitted to the Chief of EMS (137) or the Contracting Officers Representative (COR) RLRVAMC, 1481 W. 10th Street, Indianapolis, IN 46202.

· The contractor shall provide a manifest to the COR and/or COR designee for each pick-up. The contractor shall properly complete and verify the manifest paperwork at the time of pickup with the COR and/or COR designee. The contractor shall return the signed manifest to the COR and/or COR designee as a tracking document for transporting and disposing of sharps, RMW, all pathological waste, or electronic access to said manifest.

6. The Contractor shall arrange with the COR a routine (non-emergency) service for the facility based upon volume. A pick-up schedule shall be established with the RLRVAMC for a weekly service or on an on-call basis, as needed. If an unscheduled pick-up is called in, the contractor shall respond and complete the pick-up within 2 hours after the initial call is made. The contractor shall be notified when an extra pick-up or changes in pick-up days are required. Coordination for pick-up shall be made with the COR. The contractor shall submit to the COR a weekly schedule of services.

7. All hazardous and non-hazardous materials generated by RLRVAMC shall be disposed of by the Contractor in accordance with current Federal, State, and local guidelines governing regulated hazardous and non-hazardous chemical wastes.

8. The contractor shall dispose of hazardous waste in a manner that leaves no future expense potential to the VA or the federal government.

9. Mere acceptance of the hazardous property at a properly permitted Treatment, Storage, Disposal, and Facility (TSDF) does not meet the definition of disposal under this contract; or,

· It is the contractor’s responsibility to obtain all necessary documentation to prove that the disposal of all items has been accomplished. This documentation shall be attached to the certificate of disposal and submitted with, or prior to, the invoices.

C. SAFETY & SECURITY

1. SAFETY REQUIREMENTS: The contractor shall perform all operations in a prudent, conscientious, safe, and professional manner. At a minimum, contractor personnel and equipment shall comply with all safety requirements set forth in applicable State, Federal, and local laws and regulations and shall further ensure that its agents and employees perform work in a safe manner. The contractor shall ensure that all personnel involved in handling and packaging hazardous waste be trained for the level of expertise required of the proper performance of the task and in the areas of chemical incompatibility, general first aid procedures, and spill. The contractor shall ensure that its employees use proper handling and personal protective equipment while collecting, transporting, and disposing of hazardous waste from the RLRVAMC. All contractor employees present at the work site shall be trained to use all protective equipment.

The Contractor shall be responsible for properly containerizing all lab-packs and for assuming all safety measures to prevent harm or injury to VA patients, visitors, employees, contractor employees (example: PPE), and the environment (example: storm drain covers).

2. The VA reserves the right to inspect contractor facilities before approving its use or at any time during or after the contract period while VA wastes are present.

3. SPILL RESPONSIBILITY: The contractor shall be solely responsible for all spills or leaks during the performance of the contract utilizing their own equipment. The contractor shall agree to clean up such spills or leaks to the satisfaction of the Government in a manner that satisfies the applicable state, federal, and local laws, and regulations, at no cost to the Government.

4. SPILL REPORTING REQUIRMENTS: The contractor shall be responsible for reporting by telephone (i.e., within 2 hours) to the COR all spills, regardless of quantity, and all personnel exposures and shall be followed up in writing no later than seven (7) days after the initial telephone report. If the COR is not available the contractor should report the spill to the VA Medical Center Safety Officer. Spills or leaks that occur during the transportation of the materials shall be reported to the medical center COR within (2) hours of the occurrence. If any spills occur during contract performance, these shall be briefly described in a summary of the spills report and include the following information:

· Item spilled (identification, quantity, and manifest numbers)

· Whether the amount spilled is EPA/state reportable, and if reported, a copy of the report shall be provided to the COR.

· The exact location of the spill.

· Containment procedures were initiated.

· Anticipated clean-up and disposal procedures.

· Disposal location of spill residue.

· If personal injury involved was assistance required.

· Names and telephone numbers of all state and federal officials contacted,

· Narrative summarizing all on-scene visits made by local, state, or federal officials.

5. AFFIRMATIVE PROCUREMENT

· The contractor shall be required to have a written affirmative procurement program that requires preference for the following materials used at VA sites:

a. EPA designated items that are listed in EPA procurement guidelines at 40 CFR parts 247

b. USDA designated items that are listed by USDA in the procurement guidelines found in 7 CFR parts 2902, Subpart B

c. EPA designated items on EPA’s list at http://www.epa.gov/cpg/products/htm

D. Deliverables

The Contractor shall, without additional costs to the Government, provide and maintain all licenses and permits for personnel, containers, vehicles, and any other resources required for proper removal of sharps, RMW, and pathological waste in accordance with all Federal, State, Municipal and local regulations (e.g., OSHA, EPA, DEP, DOT, etc.). If licenses are not maintained in accordance with Federal and State requirements, the VA shall terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and/or the COR determine work is being done in an unsafe/unhealthy manner or that could harm the environment. VA shall not incur additional costs for the failure of the Contractor to perform in accordance with the terms and conditions of the contract.

Part III: Additional General Requirements

1. The Contractor shall ensure staff servicing the Medical Center shall be in company uniform with a name badge identifying both contractor and employee.

2. The contractor shall provide all safety equipment for their employees in the performance of the resulting contract while on government property and shall abide by safe working standards.

3. In the performance of this contract, the Contractor shall take the safety precautions as necessary to protect the lives and health of occupants of the building.

4. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her employee(s) and/or equipment. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer (CO) may issue an order stopping all or any part of the work and hold the Contractor in default of the contract.

5. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect at the beginning of the contract period. The Contractor shall keep abreast of, and comply with, changes in these regulations and any codes applicable to the contract.

6. Spill Reporting Requirements: The contractor shall be responsible for reporting to the COR all spills, regardless of quantity, and all personnel exposures. Such reports shall first be reported by telephone immediately following the incident and shall be followed up in writing no later than seven (7) days after the…