36C25024Q0307_1.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 59

36C25024Q0307

X

03-01-2024

583-24-3-650-0033

583-24-516

36C250

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240 tiffany.rausch@va.gov no physical quotes will be accepted

Tiffany Rausch 317-988-1521

Project #583-24-516, Update Patient Showers and Finishes at Richard L Roudebush VA Medical Center, 1481 W 10th St., Indianapolis, IN 46202

The contractor shall furnish all labor, materials, tools, equipment, permits, demolition, debris/trash removal and supervision necessary to complete the project.

An organized pre-bid site visit will be scheduled and advertised as an amendment to this solicitation.

Please see provision 52.239-27 for additional details.

The magnitude of construction for this project is estimatedto be between $25,000 and $100,000.

The NAICS Cod #236220 with a size standard of $45 million.

Quotes will be accepted, via email only, if received before the date/time located in block 13a below.

They can be sent to: The contract specialist at tiffany.rausch@va.gov. No physical quotes will be accepted.

This solicitation is 100% set aside for Service-Disabled Veteran Owned Small Business. Only bids from VA-certified SDVOSBs in the Department of Veterans Affairs, Office of Small Disadvantaged Business Utilization Vendor Information Pages (VIP) database (https://www.vetbiz.va.gov) at the time of bid submission and prior to award will be eligible for award.

NOTICE: The VA and/or a third party (support contractor) will require access to the VA contractor records to assess contractor compliance with the limitations on subcontracting requirement included in VAAR 819.7004. See VAAR 852.219-75 VA Notice of Limitations of Subcontracting - Certificate of Compliance for Services and Construction (DEVIATION) (JAN 2023) in General Conditions.

10 45

X X 52.211-10

X 10

0 2:00PM EDT

04-01-2024

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Proposal Amount

Federal Tax ID

UEI

Email

583-3640162-650-854200-3223 23NRNR000

36C250

Department of Veterans Affairs Network Contracting Office 10 8888 Keystone Crossing Suite 1100 Indianapolis IN 46240

Department of Veterans Affairs Financial Management System P O Box 149971 Austin TX 78714-9971 512-242-7300 N/A

Luke Turner

VA-VHA-2020-D02DEFD3

36C25024Q0158

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) . 1

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION, ALTERATION,

OR REPAIR)– BACK

STATEMENT OF WORK

IMPORTANT OFFEROR / BIDDER INFORMATION

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995) ...15

2.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.7 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (JUN 2020)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (NOV 2021)

4.2 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.3 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

4.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (SEP

2023)

4.6 52.223-20 AEROSOLS (JUN 2016)

4.7 52.223-21 FOAMS (JUN 2016)

4.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.9 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.11 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

36C25024Q0158

4.12 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.13 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.14 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.15 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.16 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.17 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.18 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.19 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.20 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.21 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.22 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.23 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

ALTERNATE I (APR 2019)

4.24 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

4.25 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.26 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.27 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

4.28 IT CONTRACT SECURITY

ATTACHMENTS

ATTACHMENT I - WAGE DETERMINATION

ATTACHMENT II - RFI TEMPLATE

ATTACHMENT III - EMR

ATTACHMENT IV - VHA DIRECTIVE 1192-01

ATTACHMENT V - COMBINED SPECIFICATIONS

ATTACHMENT VI - DRAWINGS

STATEMENT OF WORK

GENERAL PROJECT SCOPE:

The Contractor shall update room finishes and modify existing concrete floor to install new linear floor drains in room A-1109 Patient Shower within the 1st Floor Emergency Department, as well as removing and installing new solid surface shower bases within rooms C-4148A and A-8005 as detailed in the Technical Requirements section, project documents, and VHA Master Construction Specifications. Updates include new resinous flooring, new Solid Surface wall paneling, paint/patch walls, new acoustical ceiling tiles, new HVAC grilles, and new Solid Surface shower bases, among other work items. Completion of this project will improve the functionality of the patient showers, as well as providing a necessary update to the room finishes.

Location: All work will be performed within the 1st , 4th , and 8th floor patient care areas at the Richard L. Roudebush VA Medical Center (RLR VAMC), located at 1481 West 10th Street, Indianapolis, IN 46202.

Period of Performance: Period of Performance shall be 45 days following Notice to Proceed (NTP). All work shall be performed to minimize outages and disruption to the RLR VAMC, including phasing. Work may involve second or third shift staffing (5 PM to 6 AM) and may also include weekend work if it is deemed necessary.

TECHNICAL REQUIREMENTS:

A. The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as noted below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. All work performed under this project shall fully adhere to all VA Design and Master Specification criteria including energy conservation requirements, as well as relevant additional standards and criteria outlined in the Project Specifications. The Contractor shall be responsible for field verifying existing conditions prior to bid. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on-site as part of the contract to accomplish the following:

1. A-1109 SHOWER AND FINISHES:

a. Remove and reinstall all existing fixtures and equipment necessary for removal and installation of new finishes.

b. Remove old and damaged ceramic floor and wall tile throughout entire room. Demolish existing water threshold dam to prepare the flooring for floor drain modification and sloping. Prepare the wall surface for installation of new Solid Surface shower paneling.

c. Disconnect from existing sanitary waste pipe and remove old floor drain from shower area. Patch and fill area left by removal of old floor drain with concrete, including internal supports, leveling, and finishing as applicable. Cut and remove concrete floor sections for installation of two (2) new linear (trench) floor drains with trap primer according to the attached drawing. Floor drains to be tamper-resistant.

d. Furnish and install new linear floor drains and plumb into existing waste pipe. Slope floor drains for proper drainage. Ensure connections have correct flow characteristics and are leak free before and after flooring installation.

e. Grind existing concrete flooring to apply gradual 1/8” per one foot floor sloping towards newly installed linear floor drains. Ensure proper sloping away from doors and door thresholds. Sloping and thresholds at doors shall follow ADA requirements for changes in level. Only grind areas designated in the project drawings.

f. Furnish and install new resinous flooring according to the specifications and manufacturer recommendations. Include tamper-resistant threshold transitions that meet ADA requirements to prevent water from escaping the shower area. Install specified 4.0” height integral cove base on entire perimeter of the working area. Install cove base over Solid Surface shower panel. All adhesives shall have a low Volatile Organic Compound

(VOC) content. The Contractor shall use carbon filters to reduce odor in patient care areas.

g. Finish installation of linear floor drains according to manufacturer recommendations.

Apply recommended sealants to seams and gaps to provide a proper sealing surface.

Ensure flooring and floor drain system is watertight with no leaks.

h. Patch and sand all existing drywall damage and imperfections including but not limited to holes, cracks, and gouges. Paint all exposed walls, ceilings, and door frames according to the VA facility standard selection of Sherwin-Williams 7004 Snowbound on the ceilings, and SW 0055 Light French Gray on the walls.

i. Furnish and install new Solid Surface paneling from floor to ceiling in the shower area, including to 4’-0” above the finished floor in the rest of the patient toilet area. Panels shall be butt-joined with non-toxic caulking applied to all seams for a watertight finish.

Install necessary trim and apply silicone adhesive to create a watertight seal.

j. Remove and replace acoustical ceiling tiles with like, moisture-resistant tiles according to the VA facility standard selection.

k. Remove and replace HVAC diffuser and return air grilles with like kind.

2. C-4148A & A-8005 SHOWER BASE:

a. Remove and reinstall all existing fixtures within and attached to existing shower, shower base, shower panels, and shower insert. Fixtures include but are not limited to grab bars, ADA compliant seating, emergency call stations, shower heads, mixing valves, curtain tracks, overhead lights, shelves, etc. Contractor shall take appropriate precautions to shut off local water to fixtures before removal.

b. Demolish and remove entire shower base, shower panels, and shower insert to prepare for installation of new shower fixtures. Remove floor drain, tile, and trim work as necessary for complete removal of the shower components. Tile and trim will be replaced for proper fit and finish of new Solid Surface shower system.

c. Prepare existing shower area for installation of new Solid Surface shower base and corresponding Solid Surface shower panels, according to the manufacturer’s written installation instructions. The Contractor shall furnish and install new Solid Surface shower base with installation procedures to include but not limited to:

i. Install new and repair damaged cement backer board for proper shower base and panel installation. Install new CFS studs and blocking as necessary. Dry fit shower base to check for fit and gaps.

ii. Remove old and damaged mortar base to expose sub-floor as necessary and apply new structural mortar base for proper shower base leveling. Pay special attention to maintain ADA requirements.

iii. Ensure the drain pipe is cut to the appropriate height for shower base installation.

Install a new drain pipe extension as necessary. Install drain assembly.

iv. Set the shower base firmly in the mortar base to ensure proper bedding. Ensure the base does not spring back up off the mortar. Reset the pan as necessary to ensure proper adhesion and level.

v. Allow the mortar to properly cure before walking on the shower base, finalizing the drain hookup, or installing cement board above the water barrier.

vi. The VA preferred vendor of shower base is Inpro Corp. or Whitehall MFG.

Standard or custom size bases may be used depending on the size of the shower base area. Corresponding shower panels shall be used in conjunction with shower base from the same manufacturer. All bases to be ADA compliant, all materials to be anti-microbial Solid Surface.

d. Furnish and install new Solid Surface shower panel walls and ceiling according to manufacturer’s written installation instructions to cover entirety of shower area. Ensure proper application of silicone adhesive and support of panels during curing. Allow 1/8” gap for expansion and contraction. Install necessary trim and apply silicone adhesive to create a watertight seal throughout shower system.

e. Install or repair all flooring and trim leading up to or surrounding the shower area. Repair any adjacent Gypsum Wall Board damaged during the removal and installation of the new shower system. Touch up paint as necessary to return the area to existing conditions.

f. Reinstall all fixtures according to the bullet point 2a above. Fixtures will be properly mounted at ADA height as applicable. Inspect shower for proper drainage and to ensure system is free of leaks.

3. Hatched areas within the project drawing will denote the area of work. All specified wall finishes shall be provided from wall corner to wall corner within the working area. All seams/gaps to be finished with caulking.

4. Installation of all plumbing fixtures shall comply with the most recent version of the International Plumbing Code (IPC) and VA Guidelines.

5. The Contractor shall be responsible for complying with all requirements of working within an Emergency Department and other applicable patient care areas, including noise restrictions, equipment restrictions, hours restrictions, phase restrictions, etc.

B. Prior to the start of work, the Contractor is responsible for verifying existing conditions and maintaining current conditions of the RLR VAMC during and following completion of the repairs. Responsibilities include but are not limited to:

1. The Contractor shall deliver/install equipment without interfering with the normal flow of vehicle and pedestrian traffic at the Medical Center.

2. It shall be the responsibility of the Contractor to keep the construction areas clean and the surrounding areas free from damage. If during work, surrounding areas are damaged, the Contractor will be responsible for any repairs/replacements that are required.

3. It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

CONTRACTOR GENERAL REQUIREMENTS

C. All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer’s Representative (COR).

D. The Contractor is authorized two parking spaces on the RLR VAMC campus. All other

Contractor employees or subcontractors will be required to park at the VA’s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222. Contractor parking is authorized in the F-Lot only when directed by the COR.

E. The Contractor shall store materials and equipment only within their authorized construction site.

The Contractor may be authorized (at their own expense) one 20’ temporary storage container to store materials and equipment on-site or at the CSR campus, depending on space availability. The Contractor shall request storage space for a temporary storage container from the COR. If approved, the COR will designate where the temporary storage container shall be located. Any additional storage space shall be located at the CSR campus. The VA is not responsible for any damages that may occur to the temporary storage container while on RLR VAMC property. If approved, the temporary storage container shall be:

1. Labeled including the company name, contact information, and project(s) name.

2. Painted in a single color, limited to no rust, clean, with no branding, advertisements, or graffiti.

3. Locked and located only in the space authorized by the COR.

4. Used for storage of materials and equipment for the specific project only.

5. Not used for a working space. No work shall be conducted inside or outside the temporary storage container.

6. Cleaned and maintained daily. The immediate area (10’) around the temporary storage container shall be inspected daily by the Contractor to ensure trash and debris are removed.

7. NOT used to store prohibited or illegal items, such as guns, chemicals, heaters, or materials that may require temperature control.

8. Removed within 15 days after the project closeout or the final invoice payment.

F. The Contractor shall secure all material, supplies, and equipment left on-site after working hours.

All materials, tools, and equipment shall be labeled with the Contractors name and a point of contact. No materials or tools shall be left unattended outside the authorized construction site.

The VA is not responsible for any theft of tools, equipment, or materials that are stored on-site or in the construction site. The following applies to materials and demolition material at the RLR

VAMC:

1. All the Contractor’s materials, tools, and equipment shall be clean when transporting them through the facility. If the materials, tools, and equipment cannot be cleaned, then the Contractor shall transport them in a cleanable container or cart. Materials over 6’ long carried or hauled through the facility require a person to be in front of and behind the material or equipment ensuring the path of travel is safe.

2. The Contractor shall cover all loads of demolition material to prevent dust/debris from disrupting medical activities in the hospital. The Contractor shall be responsible for the proper disposal of all waste generated, including all items shown to be removed on the various demolition drawings. The Contractor shall provide a roll off dumpster for all applicable phases and coordinate with the COR for dumpster staging areas. The Contractor shall be responsible for the removal and relocation of the dumpster throughout the entirety of the project.

G. Upon completion of all work items, the Contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed the final invoice will be approved.

H. The Richard L. Roudebush VAMC is an active Medical Center environment; therefore, work may be performed directly adjacent to active offices or patient care areas. The Contractor and all subcontractors shall act with professional behavior at all times, being cognizant of excessive noise and disruptions. If certain work tasks are expected to be especially disruptive, communicate with the COR for prior approval.

I. The VA is not responsible for variability in the price of goods or consumables used during demolition and construction of this project.

DELIVERABLES:

J. The Contractor shall provide the phase plan and schedule within five (5) business days from the contract award.

K. The Contractor shall submit a Site-Specific Safety Plan to the COR within ten (10) business days from the contract award. The plan must be approved by the COR before any work begins.

L. The Contractor shall submit all products for approval by the COR before beginning construction.

M. The Contractor shall submit daily logs to the COR on a weekly basis, at minimum.

N. The Contractor shall provide a two-week look-ahead to the COR on a weekly basis.

O. The Contractor shall comply with all aspects of contract specifications and submit a Request for

Information (RFI) for clarification or additional information if the project documents are not clear.

P. The Contractor shall provide waste reports to the COR each month for the entire duration of the project. Refer to the Construction Waste Management Specification for instructions.

Q. The Contractor shall submit a list of all sub-contractors that will be working on the construction site.

R. The Contractor shall submit a list of all personnel planned to be onsite each week, one week in advance.

S. The Contractor shall provide a minimum fourteen (14) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification. The Contractor shall verify all affected items due to an electrical panel shutdown and present them to the COR on the Utility Outage Permit.

T. The Contractor shall deliver a warranty and maintenance package prior to project close out. This package will include all applicable product(s) warranty information, manuals, and maintenance information for equipment installed during the project.

HEALTH AND SAFETY:

U. The Contractor shall have the responsibility for the safety of their own personnel. No physical work can begin until a Site-Specific Safety Plan is approved, governed by the Accident Prevention (FAR 52.236-13) clause. It is the responsibility of the Contractor to safeguard the public, Contractor personnel, etc. during construction. The VA will not intervene except when the safety of VA personnel or property is at risk, or imminent risk to life safety exists.

V. Provide appropriate signage, barricades, etc., as appropriate, and as directed by the COR. The Contractor will dictate appropriate PPE for each work area and clearly indicate those requirements at all entrances to construction areas. The Contractor is to fill out and post the Construction Safety Poster with critical safety information at the main entrance door to the construction site.

W. The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum of a 10-hour OSHA Certification. All “Skilled Trades” workers including but not limited to welders, pipefitters, carpenters, electricians, etc. performing work must present a valid certification for their respective trade.

X. The Contractor shall comply with all VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings. The Contractor shall abide by all ICRA requirements that are put into place by the VA infections prevention team. The COR shall provide requirements and forms to the Contractor.

Y. The Contractor shall perform all work in accordance with ICRA requirements, and it is the responsibility of the Contractor to keep the construction areas clean and to not damage the existing equipment. If equipment is damaged during the work, the Contractor will be responsible for any repairs/replacements that are required.

Z. The Contractor shall properly identify all chemicals with an OSHA GHS label and store them according to OSHA regulations. The Contractor shall keep all applicable OSHA GHS approved label and SDS sheets on the job site.

AA. The Contractor shall provide all necessary tools, equipment, Personal Protective Equipment (PPE), and all ICRA and safety related materials to perform the work in a safe, effective, and timely manner. The Contractor is responsible for providing digital negative air monitors for all Infection Control barriers requiring a negative air space. All tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I.

BB. The Contractor shall comply with OSHA Standard 29 CFR1926, Subpart AA for all confined space entry. A VA confined space permit shall be required prior to entry into confined spaces.

CC. The Contractor shall be responsible for insuring all their employees.

DD. The Richard L. Roudebush VAMC campus is a smoke-free facility. It is the Contractor’s responsibility to maintain compliance to this policy within the campus.

SECURITY:

EE. The Contractor, contractor personnel, and all subcontractors shall be subject to all Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

FF. The Contractor and all subcontractors shall wear a medical center badge at all times when on RLR VAMC property. General Contractor’s or subcontractor’s employees shall not enter the project site without an appropriate badge. Ensure all construction entry doors are locked at all times. Contractor personnel may be subject to inspection of their personal effects when entering or leaving the project site. Before starting work the General Contractor shall give two weeks’ notice to the COR so that security arrangements can be provided for employee badging.

GG. The Richard L. Roudebush VAMC is currently transitioning to an electronic key and coring system throughout the entire Medical Center. Most mechanical rooms have already been transitioned over to the electronic key and core system. The electronic key and coring system shall be fully implemented by the end of 2023. The Prime Contractor will be issued one electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms/spaces that work is required in to complete the contract. Any additional access shall be requested through the VA COR. The Contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned in good working condition to the COR. The Prime Contractor will be responsible for reimbursing the VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime Contractor. The electronic key will be required to be reprogrammed periodically to ensure updated access.

Currently the electronic key is set to be reprogrammed every four (4) days.

HH. The C&A requirements do not apply, and a Security Accreditation Package is not required.

IMPORTANT OFFEROR / BIDDER INFORMATION

MATERIALS: Offeror materials consist of request for quote or proposal forms and any issued amendments which will be published on SAM.gov or provided via email.

SUBMISSION REQUIREMENT: The following documents must be included in the proposal submission: one (1) digital copy of original signed SF 1442 Offer page; acknowledgment of all amendments either via entering data in block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and attaching to the original SF 1442 Offer page; one (1) digital copy of original completed bid schedule (if one is provided, otherwise bid amounts are entered SF1442 block 17); one (1) digital copy of original signed SF 24 Bid Bond (if required, see SF1442 block 13B). Offerors are responsible for ensuring and verifying their proposal and all required proposal documents are received at the address (or Email) designated in SF1442 block 8 by the date and time specified in SF1442 block 13A (subject to amendment).

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: Update Patient Showers and Finishes - #583-24-516

PROJECT LOCATION: Richard L Roudebush VA Medical Center, 1481 W 10th St., Indianapolis, IN 46202

PROJECT SCOPE OF WORK: The Contractor shall update room finishes and modify existing concrete floor to install new linear floor drains in room A-1109 Patient Shower within the 1st Floor Emergency Department, as well as removing and installing new solid surface shower bases within rooms C-4148A and A-8005 as detailed in the Technical Requirements section, project documents, and VHA Master Construction Specifications. Updates include new resinous flooring, new Solid Surface wall paneling, paint/patch walls, new acoustical ceiling tiles, new HVAC grilles, and new Solid Surface shower bases, among other work items. Completion of this project will improve the functionality of the patient showers, as well as providing a necessary update to the room finishes.

MAGNITUDE OF CONSTRUCTION: per FAR 36.204 the estimated range of this project is - Between $25,000 and $100,000.

TYPE CONSTRUCTION: Commercial and Institutional Building Construction

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

SMALL BUSINESS SIZE STANDARD: $45M

LIQUIDATED DAMAGES: (__) YES or (X) NO (reference Contract Clause FAR 52.211-12)

RESTRICTION ON SUBMISSION AND USE OF EQUAL PRODUCTS: ( ) YES or (X) NO (Reference VAAR 852.236-90)

WAGE DETERMINATION: The Davis-Bacon Act wage determination (WD) for this project may be found at https://sam.gov/content/home. See also Attachments.

PERFORMANCE PERIOD: As stated in SF 1442 block 11, the contractor shall (a) commence work under this contract after receiving the notice to proceed within the days specified, (b) prosecute the work diligently, and (c) complete the work, clean the work site completely and return the premises to the VA ready for us within the number of days specified.

RESPONSIBILITY REQUIREMENTS: A responsibility check will be accomplished for the apparent awardee prior to award. Checks of the VetCert database (https://veterans.certify.sba.gov/ to verify Service-Disabled Veteran Owned Small Business), System for Award Management (SAM) database, Online Representations and Certifications, and Excluded Parties List System will be conducted to ensure registrations are current, valid, and no debarment records exist. Further, Experian may be queried (to check Intelliscore plus score to ensure it is below a risk value of four). Any information retrieved or received by the Government that would be cause for negative or unsatisfactory responsibility rating may result in the offeror being determined ineligible for award.

JOINT VENTURE ELIGIBILITY: Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

1. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

2. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

REQUESTS FOR INFORMATION (RFI)

To obtain clarifications and/or additional information concerning the project requirements, specifications and/or drawings, submit a query using the RFI Form attached to this solicitation. RFIs shall be sent via email to tiffany.rausch@va.gov. RFIs must be specific identifying section, paragraph and page number of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). All RFIs must be received by the deadline published with the posting (if applicable). Late RFIs will be answered at the agency’s discretion. RFI responses will be posted to SAM.gov or via email.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as Dept of Veterans Affairs (VA) employees who have access to sensitive information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

• If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

• If the project requires that workers require un-supervised, logical and/or physical access for 180-consecutive or aggregate days in a 365-day period, over a three-year period, a Special Agency Check (SAC) background investigation is required which must be completed prior to being allowed access.

• If the project requires workers have un-supervised, full-time, logical, and/or physical access for more than six months or more than 180 aggregate days in a one-year period, a SAC and National Agency Check with Written Inquiries (NACI) background investigation is required; access is not allowed until a favorable SAC completion.

Supplemental Information

▪ Seasonal influenza with Vaccines (See attached VHA Directive 1192.01)

The influenza season is generally considered to span the four-month period from December 1 through March 31; however, it can vary from one season or geographic location to another. Individual VHA facilities may expand (but not reduce) this time period based on local influenza activity and other epidemiological circumstances.

Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade Goals for female participation for each trade

12.5 % 6.9 % These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the—

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is

Fort Wayne, Indiana; Allen County (End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph

(c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for— Monday, March 18th, 10:00 am

(c) Participants will meet at— 1481 West 10th Street, Indianapolis, IN 46202

(End of Provision)

2.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE APR 1991

52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY APR 1991

52.228-1 BID GUARANTEE SEP 1996

52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID

GUARANTEE)

FEB 2021

2.7 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

(a) Any offeror responding to this solicitation must comply with established VA Information and Communication Technology (ICT) (formerly Electronic and Information (EIT)) accessibility standards.

Information about Section 508 is available at http://www.section508.va.gov/.

(b) The Section 508 accessibility standards applicable to this solicitation are stated in the clause at 852.239–75, Information and Communication Technology Accessibility. In order to facilitate the Government’s determination whether proposed ICT supplies meet applicable Section 508 accessibility standards, offerors must submit appropriate VA Section 508 Checklists, in accordance with the checklist completion instructions. The purpose of the checklists is to assist VA acquisition and program officials in determining whether proposed ICT supplies, or information, documentation and services conform to applicable Section 508 accessibility standards. The checklists allow offerors or developers to self-evaluate their supplies and document—in detail—whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues.

(c) Respondents to this solicitation must identify any exception to Section 508 requirements. If an offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the described accessibility standards, remediation of the supplies or services to the level of…