36C25024Q0295 0001.docx

36C25024Q0295 0001 3625024Q0295 0001

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 610-24-2-6091-0041 None Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor MI 48105 To all Offerors/Bidders

36C25024Q0295 02-16-2024

X X X

See CONTINUATION Page 610-3640162-6091-855100-2543 010050100 X One( 1) The purpose of this amendment is to provide answers to questions received from Contractors in response to the inital solicitation posting.

This amendment also removes Elevator & Dumbwaiter Annual and Semi-Annual Inspections and Testing for Building 49 and Medical Records located at Northern Indiana Healthcare System, Marion Campus. Total of 18 Elevators instead of 20.

See the following pages for questions and answers, revised Price/Cost Schedule and

SOW.

Kristina L. Peart Contracting Officer

CONTINUATION PAGE

RFQ 36C25024Q0295 QUESTIONS AND ANSWERS

1. Question: In which year are the five-year full load tests due for the traction elevators?

Answer: These tests will need to be conducted in the base year of the contract.

2. Question: In which year are the rupture/overspeed valve tests due for the hydraulic elevators? These tests will require full load/capacity weights to properly perform this inspection.

Answer: These tests will need to be conducted in the base year of the contract.

3. Question: Will this contract only require 1 visit per year?

Answer: A semi-annual and annual testing will be required, 2 visits a year.

4. Question: Has your agency ever acquired this service before and is there an incumbent? If so, what is the contract number and value?

Answer: We have had a previous contract, but I am not at liberty to disclose any further information.

5. Question: What scope changes have been made from the old contract to the new contract?

Answer: Some elevators were taken off of the original SOW, some elevators were upgraded.

6. Question: How come there is only a week to respond to this and no site visit?

Answer: This is an emergent need of services.

7. Question: Can you provide the CATS and Rupture Value due dates so that we can price it correctly in the price schedule?

Answer: CATS & Rupture Valve tests need to be completed within the first year

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide provide all materials, labor, and expert supervision to perform: Semi-Annual/ Annual safety inspections and testing, witnessing annual safety test, witnessing annual rupture valve test, and witnessing five-year full load test as required to meet any and all codes required per industry standard in strict accordance with all applicable Federal, State, and local laws, regulations, codes and directives. This shall include (18) elevators located at Marion, Indiana Campus and (4) located at the Fort Wayne Campus, in accordance with the manufacturer instructions and specifications herein and subject to the terms and conditions of this contract.

Contract Period: Base POP Begin: 03-15-2024 POP End: 03-14-2025 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: H359 - Inspection - Electrical and Electronic Equipment Components

Contractor shall provide provide all materials, labor, and expert supervision to perform: Semi-Annual/ Annual safety inspections and testing, witnessing annual safety test, witnessing annual rupture valve test, and witnessing five-year full load test as required to meet any and all codes required per industry standard in strict accordance with all applicable Federal, State, and local laws, regulations, codes and directives. This shall include (18) elevators located at Marion, Indiana Campus and (4) located at the Fort Wayne Campus, in accordance with the manufacturer instructions and specifications herein and subject to the terms and conditions of this contract.

Contract Period: Option 1 POP Begin: 03-15-2025 POP End: 03-14-2026 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Contractor shall provide provide all materials, labor, and expert supervision to perform: Semi-Annual/ Annual safety inspections and testing, witnessing annual safety test, witnessing annual rupture valve test, and witnessing five-year full load test as required to meet any and all codes required per industry standard in strict accordance with all applicable Federal, State, and local laws, regulations, codes and directives. This shall include (18) elevators located at Marion, Indiana Campus and (4) located at the Fort Wayne Campus, in accordance with the manufacturer instructions and specifications herein and subject to the terms and conditions of this contract.

Contract Period: Option 2 POP Begin: 03-15-2026 POP End: 03-14-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Contractor shall provide provide all materials, labor, and expert supervision to perform: Semi-Annual/ Annual safety inspections and testing, witnessing annual safety test, witnessing annual rupture valve test, and witnessing five-year full load test as required to meet any and all codes required per industry standard in strict accordance with all applicable Federal, State, and local laws, regulations, codes and directives. This shall include (18) elevators located at Marion, Indiana Campus and (4) located at the Fort Wayne Campus, in accordance with the manufacturer instructions and specifications herein and subject to the terms and conditions of this contract.

Contract Period: Option 3 POP Begin: 03-15-2027 POP End: 03-14-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Contractor shall provide provide all materials, labor, and expert supervision to perform: Semi-Annual/ Annual safety inspections and testing, witnessing annual safety test, witnessing annual rupture valve test, and witnessing five-year full load test as required to meet any and all codes required per industry standard in strict accordance with all applicable Federal, State, and local laws, regulations, codes and directives. This shall include (18) elevators located at Marion, Indiana Campus and (4) located at the Fort Wayne Campus, in accordance with the manufacturer instructions and specifications herein and subject to the terms and conditions of this contract.

Contract Period: Option 4 POP Begin: 03-15-2028 POP End: 03-14-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

A.2 STARTMENT OF WORK

VA NICHS, Fort Wayne and Marion Campuses Elevator & Dumbwaiter Annual and Semi-Annual Inspections and Testing Part I: General Information A. Introduction The Department of Veteran Affairs VA Northern Indiana Health Care System (VANIHCS) requires semi-annual maintenance inspections and annual witnessing of safety tests on the elevators located at both Marion and Fort Wayne campuses.

B. Background VA NIHCS is a medical facility providing both inpatient and outpatient services to Veterans. This service is to ensure the elevators and associated equipment is maintained in accordance with all codes and regulations.

C. Scope The contractor shall provide all materials, labor, and expert supervision to perform: Semi-Annual/ Annual safety inspections and testing, witnessing annual safety test, witnessing annual rupture valve test, and witnessing five-year full load test as required to meet any and all codes required per industry standard in strict accordance with all applicable Federal, State, and local laws, regulations, codes and directives. This shall include (18) elevators located at Marion, Indiana Campus and (4) located at the Fort Wayne Campus, in accordance with the manufacturer instructions and specifications herein and subject to the terms and conditions of this contract.

PART II: WORK REQUIREMENTS

A. Technical Requirements

1. The Contractor shall provide all supervision, labor, parts, equipment, supplies, tools, and transportation required.

2. The contractor shall witness, oversee, and monitor rupture valve test and safety tests of the elevators and dumbwaiters. Attached herein is the list of elevators and dumbwaiters of both campuses. The “American Standard Practice for the Inspection of Elevators, Inspectors Manuel, ASME A17.2 (latest edition), and the American National Standard Safety Code for elevators, dumbwaiters, escalators and moving walks, ASME, A17.1 (latest edition), shall be used by the inspector as a guide in performing inspections and witnessing tests.

3. The contractor shall accomplish semiannual maintenance inspections, witness the annual no-load tractions, annual hydraulic pressure tests, annual hydraulic rupture valve tests and five-year traction load (with the assistance of the VA elevator maintenance contractor). The VA elevator maintenance contractor shall perform all the test and provide and set up the weights for the full load tests.

4. The contractor shall notify the COR at applicable campus not less than thirty (30) days in advance of the dates proposed to visit the campus. In the event dates cannot be met, the contractor shall provide the COR 24-hour advance notice of cancellation.

5. Inspections shall be thorough and cover all items as specified. A minimum time of one and one half (1 ½) hours shall be spent on each elevator and one (1) hour on each dumbwaiter and/or cart lift per inspection. Parts shall be removed where necessary to determine the exact condition of parts which could not otherwise be determined, and the equipment shall be cleaned where necessary to make the proper inspection.

B. Deliverables

1. As a part of VA NIHCS quality control program, a competency verification forms shall be completed and returned. Also, provide copies of any technician training that may be available. Provide calibration reports of equipment used for testing/inspection.

2. VA forms 10-6166, Report of Inspections of Elevators and 10-6167, Report of Test of Elevator Governor and Safety Devices shall be thoroughly completed for each test and inspection. Completed forms shall be signed and received in duplicate by the COR at the designated VA campus prior to processing the invoice. Payment will not be processed until completed forms are received by the COR.

Part III. Supporting Information A. The C&A requirements do not apply, and Security Accreditation Package is not required.

B. Place of Performance:

VANIHCS, 2121 Lake Avenue, Fort Wayne, IN 46805 VANIHCS, 1700 East 38th Street, Marion, IN 46953 C. Period of Performance:

See Price Schedule D. Government-Furnished Property:

NONE

E. Qualifications of Key personnel Inspectors shall be certified by an organization accredited by NAESA in accordance with the requirements of ASME QE1-1. All employees assigned by the Contractor to perform inspections and tests shall have a current certification to inspect elevators by the licensing authority of a political subdivision or recognized authority, be physically able to perform the assigned work, and be free from any communicable diseases. A copy of the current certification for each employee shall be submitted to the Contracting Officer’s Representative (COR) prior to the start of work.

F. Hours of Work Normal hours of work are 7:00 a.m. to 3:30 p.m. Monday through Friday, excluding federal holidays. Federal holidays are New Year's Day, Birthday of Martin Luther King, Jr. , Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically declared by the President of the United States to be a national holiday (see OPM.gov).

NIHCS Marion Campus, Marion, Indiana

NIHCS Fort Wayne Campus, Fort Wayne, Indiana

Northern Indiana Healthcare System Elevator Inspections and Maintenance