36C25024Q0115.docx

Special Notice Special Notice

GENERAL INFORMATION

Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

POINT OF CONTACT*

Contracting Officer Gina P. Crank gina.crank@va.gov 614-625-1236

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ADDITIONAL INFORMATION

DESCRIPTION

36C25024Q0115

SPECIAL NOTICE

NOTICE OF INTENT TO SOLE SOURCE

Cystoscopes and Accessories Trays Equipment Columbus

The Department of Veterans Affairs, Chalmers P. Wylie VA Ambulatory Care Center, 420 N. James Road, Columbus, OH 43219 intends to solicit and negotiate with only one source under the authority of FAR 6.302-1(a)(2), “Only one responsible source and no other supplies or services will satisfy agency requirements.” The VA intends to solicit and negotiate with Karl Storz, 2151 E. Grand Avenue, El Segundo, CA 90245, and with L1 Enterprises, 618 W. Patrick Street, Frederick, MD 21701 an authorized distributor for Karl Storz Scopes.

The Surgery Services at the Chalmers P. Wylie VA Ambulatory Care Center is in need of the Storz HD (High Definition) flexible video cystoscopes, working elements and sterilization trays. The HD image quality and built in LED light lets the surgeon see more contrast, tissue differentiation and depth cues. The contoured shape for smooth access and increased patient comfort. The HD flexible cystoscopes are currently used in the urology clinic and surgical suites. Additional HD flexible cystoscopes are needed for the increased number of Veterans being seen in the clinic and surgical suites. The requested requirements must be compatible to our existing Storz HD (High Definition) flexible Video Cystoscopes and Telepack Plus Video Tower.

The Government believes that only these business’ can satisfy the agency requirements and intends to negotiate with only one source under the authority of FAR 6.302-1(a)(2), “Only one responsible source and no other supplies or services will satisfy agency requirements.” Other persons may identify their interest and capability by responding to this requirement by Friday, November 17, 2023 by 5PM EST. Such capabilities information will be used solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. All information shall be furnished at no cost or obligation to the Government. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. No solicitation is available at this time. All inquiries must be submitted by email to Gina P. Crank at gina.crank@va.gov Enter “RFQ 36C25024Q0115 Cystoscopes and Accessories Trays Equipment Columbus” in the email subject line.

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C250-24-AP-0394

1. Contracting Activity: Department of Veterans Affairs, VISN/NCO 10, Chalmers P. Wylie VA Ambulatory Care Center, 420 N. James Road, Columbus, OH 43219 using transaction # 757-24-1-096-0021.

2. Nature and/or Description of the Action Being Processed: This procurement is for Cystoscopes and Accessories Trays Equipment, in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This requirement will be awarded as a new Firm Fixed Price Purchase Order.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The following supplies will be acquired:

11272VHUK HD-VIEW FLEXIBLE VIDEO CYSTOSCOPE, CMOS 16FRX37CM, CHNL:7FR, US DEFL, 210º/140º. 20 each Manufacturer's Warranty - 1 Year

39406AS-UG Tray, UDEL, Flexible CMOS Videoscopes, DM: 21.45” x 10.10” x 3.04” 20 each Manufacturer's Warranty - 1 Year

11014LU DOUBLE LUER PORT, ATTACHMENT TO WORKING CHANNEL, FOR USE WITH HD-VIEW CYSTOSCOPE 20 each Manufacturer's Warranty - 1 Year

11014DS SEAL WORKING CHANNEL CONNECTOR, SEAL WITH HOLE, PACKAGE OF 10, REUSABLE

5 each Manufacturer's Warranty - 1 Year

11301P SEAL FOR SUCTION VALVE PORT, FOR SEAL OF THE SUCTION CHANNEL

20 each Manufacturer's Warranty - 90 Days

11014RA CLEANING ADAPTOR FOR WORKING CHANNEL, FOR USE WITH HD-VIEW VIDEO CYSTOSCOPE 5 each Manufacturer's Warranty - 1 Year

11301CD1-UG IRRIGATION ADAPTOR FOR MACHINE CLEANING The kit part number is composed of the following products: 11301CD1 - IRRIGATION ADAPTOR FOR MACHINE CLEANING 5 each Manufacturer's Warranty - 1 Year

11301CDT-UAF RINSE TUBE ASSEMBLY The kit part number is composed of the following products:

11301CDT - RINSE TUBE ASSEMBLY

5 each Manufacturer’s Warranty - 90 days

29100-BK-ZBZ LUER PLUG WITH STRAP, BLACK, Package of 10, AUTOCLAVABLE The kit part number is composed of the following products: 29100-BK - LUER PLUG WITH STRAP, BLACK 10/PKG, AUTOCLAVABLE 5 each Manufacturer's Warranty - 1 year

The estimated delivery date is 30 – 60 days ARO.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(x ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Chalmers P. Wylie VA is in need of the Storz HD (High Definition) flexible video cystoscopes, working elements and sterilization trays. The HD image quality and built in LED light lets the surgeon see more contrast, tissue differentiation and depth cues. The contoured shape for smooth access and increased patient comfort. The HD flexible cystoscopes are currently used in the urology clinic and surgical suites. Additional HD flexible cystoscopes are needed for the increased number of Veterans being seen in the clinic and surgical suites. The facility is adding two new urology surgeons. With the increased number of surgeons working and seeing Veterans, there will be an increased need for more equipment to allow the Veterans care to be completed without delay.

The requested requirements must be compatible to our existing Storz HD (High Definition) flexible Video Cystoscopes and Telepack Plus Video Tower.

Accordingly, Karl Storz is the only firm capable of providing the supplies and services described in Section III above without the Veteran’s Health Administration experiencing substantial duplication of cost that could not be expected to be recovered through competition.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

An Intent to Sole Source is being posted on Contract Opportunities, 36C25024Q0115, for 3 days allowing any one to identify their interest and capability to respond.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: This is the best value option since it allows the facility to continue using all other equipment associated with this requirement. The Contracting Officer has ensured that the offered cost is consistent with the Independent Government Cost Estimate and is considered F&R. In addition, L1 Enterprises, the authorized SDVOSB, is offering the requirement for a meager 4% more than Karl Storz.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research was conducted by search of VetCert and DSBS. Searched VetCert using NAICS 334510 resulted 306 vendors. Searched DSBS using the same NAICS, resulted 4,733. The adding of keyword, Cystoscopes, resulted in 0 Vendors. The VA Rule of Two is Unattainable.

As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NA

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Karl Storz, 2151 E. Grand Avenue, El Segundo, CA 90245

L1 Enterprises, 618 W. Patrick Street, Frederick, MD 21701

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: We will continue to survey the market for this type of requirement prior to future purchase.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jane E. Boggs Registered Nurse VA Columbus

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Gina P. Crank Contracting Officer NCO 10 Columbus

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Adam P. Weber Branch Chief - Supply Team #1 (Ohio) NCO 10 Dayton

Special Notice