36C25024Q0006 0001.docx

36C25024Q0006 0001

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 583-24-1-626-0003

NONE

Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 Y Department of Veterans Affairs Network Contracting Office 10 24 Frank Lloyd Wright Drive Lobby M, Suite M2200 Ann Arbor

MI

48105 To all Offerors/Bidders

36C25024Q0006 09-14-2023

X X X

583-3640162-626-856100-2542 010056100 X One(1) The purpose of this amendment is to provide answers to questions received from Contractors in response to the inital solicitation posting and remove all line-items for Bloomington Clinic (0009, 1009, 2009, 3009, and 4009).

See the following pages for questions and answers.

Kristina L. Peart Contracting Officer This amendment deletes line-items 0009, 1009, 2009, 3009, and 4009 in their entirety. Contractors shall not provide pricing for these line-items.

QUESTIONS AND ANSWERS

1. Question: P. 13, first sentence and p. 36, first paragraph. Will increases or decreases of locations, container quantities, and/or service frequency, be handled via contract modification since such changes will affect the scope of work?

Answer: All changes will be done via contract modification.

1. Question: P.13 Maximum Contract Value. Please clarify that our total bid for the base year plus four option years cannot exceed $710,000. If this is true, please explain the reason for this restriction, which could be difficult to adhere to give the Limitations on Subcontracting that are in the solicitation/award.

Answer: This is correct, this is our maximum contract value considering our estimated quantities.

1. Question: P. 35, 2. Pricing will be affected by how frequently containers are serviced, and how many /what type containers are at each facility. Will you please provide the quantity of each type of container that will be located at the hospital and at each one of the outlying locations?

Answer: A separate Excel spreadsheet has been attached to answer this question.

1. Questions: P. 35,2. Would you please describe where in the system the 20 95-gallon containers will be located, and elaborate on how those will be used? Also, where should these bins be priced in the Price Schedule?

Answer: The 20 95-gallon will be used at the main facility and will be stored in an EMS closet.

5. Question: P. 36, 2. Please explain the requirement to have 10% additional containers ready for installation on request. Will a modification be issued to add these to the contract so that they can be serviced?

Answer: New areas are often added and are required to have containers. Generally, the COR has not been required to do a modification for this.

6. Question: P. 36, 3. Monthly service. Can monthly service be changed to servicing every four weeks? This gives a more regular interval between services and fits with the industry standard of scheduling routes using “week” intervals.

Answer: No, contractors should account for this in their pricing

7. Question: P. 36, 4. If the Agency requests additional 95g bins will that be handled via contract modification?

Answer: Yes

8. Question: P. 37, D. 1. a. “Contractor shall pick up all bins from areas provided by COR.” This indicates the possibility that all containers may not be serviced each visit. Please expand on this situation – will all containers be serviced each visit, or is it an indefinite quantity that will be serviced, to be determined by the COR? If the latter, please confirm that the vendor’s monthly fee based on firm-fixed pricing is not affected by variances in quantities of containers serviced.

Answer: All bins may not need to be emptied on each visit as, they may not be full. The vendor’s monthly fee will not be affected.

The wording in this paragraph and b. below states “number of bins taken and/or shredded prior to departing.” This would indicate that off-site shredding is acceptable, please confirm if off-site shredding is an option.

Answer: Shredding shall be done on-site

9. Question: P. 37, D. 1. b. “If the container is less than half full do not empty.” Please confirm that since this is a firm-fixed price contract that checking the bins for paper but only emptying those more than half full does not change the monthly invoice amount. Also please confirm that the vendor is not required to make a special service trip for over-full bins if they were not emptied the previous service due to being less than half full.

Answer: The monthly invoice will not change. In some instances, a special trip will be required.

10. Question: Will any non-paper material be presented for destruction, for example CDs/DVDs, hard drives, pill bottles, etc. or will those items be handled via special pickup paid for by GPC?

Answer: No, there will not be any non-paper materials for destruction.

11. Question: Accessibility

For the Medical Center, are there outlying buildings on campus where service is needed or just the hospital itself – in other words will our shred truck need to move multiple times to service the various buildings?

Answer: No, the truck will not need to be moved several times. The vendor now parks near the dock and walks back and forth with bins to be emptied.

Our collection containers cannot negotiate steps, are freight elevators available to move between floors at the Medical Center campus and at any of the outlying facilities where shred containers are located above/below the egress floor?

Answer: Yes, there are service elevators that can used.

12: Question: Incumbent Is there a current contract for the work being solicited?

Answer: Yes, one (1) year bridge (10/01/2022 – 09/30/2023)

If so, please provide that awarded contract/task order number.

Answer: 36C25023C0013

Please provide the annual contract amount.

Answer: $121,708.32

Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill the new contract? If not, please explain how the work will be different under this solicitation.

Answer: Yes

13. Question: Are there particular sizes based on the location?

Answer: See answer to question number 3

14. Question: Will it be cabinet or roll carts 65-96 gallon?

Answer: Both are used at the facility

15. Question: Who is the current incumbent?

Answer: The Rapid Group, LLC.

16. Question: When does the current contract end?

Answer: 09/30/2023

17. Question: Are any bridge contracts in place that extend the current contract?

Answer: Yes, see answer to question number 12

18. Question: What are the last contract award number and total award amount?

Answer: GS-25F0006S/36C25018F0619 (01/01/2018 – 09/30/2022), total award amount $446,493.93

19. Question: Is there a loading dock or area the truck needs to park to perform the services at all locations?

Answer: Yes

20. Question: Will the agency consider extending the offer due date for a questions period and review of answers?

Answer: No, not at this time

21. Question: Will badging be required? If so, are you using USAcess, e-Quip, or other system for badging?

Answer: Yes, the facility currently uses ORtrax for badging

22. Question: If needed, badging can take from 14 to 30+ days to process. Will you allow our employees to work during the processing period or will you provide an escort?

Answer: A temporary badge can be issued

23. Question: What site or contract specific training do you require, and will you provide the training platform?

Answer: See B.4 IT Contract Security, Section 9 Training (pg. 9) in the solicitation

24. Question: Can you please provide the evaluation criteria and the FAR that this will be based on?

Answer: See Section E.9 52.212-2 Evaluation – Commercial Products and Commercial Services, page 74 of the solicitation

25. Question: Will this include non-paper media? If so, what type of non-paper media? Will this be part of the contract, or will this be outside of the scope and paid via P-Card?

Answer: See answer to question number 10

26. Question: Can you please provide the bin count and type per site?

Answer: See answer to question number 3

27. Question: Will an End of Month Final COD that includes weight and ton of the entire month, attached with the invoice be sufficient for Section D. Tasks: 4 instead of adding it to the invoice?

Answer: Yes

28. Question: Due to routing scheduling, can the monthly frequency be modified to every 4-weeks, to ensure consistent service due to months with 5-weeks?

Answer: See answer to question number 6.

29. Question: Is there a designated area for the (20) 95-gallon collection containers or will these be staged throughout the facility?

Answer: There will be a designated area

30. Question: Will the agency allow for a site visit so we can gather better understanding of the scope of work and facility layout?

Answer: No, the requirement is clearly defined

31. Question: Will there be the need for any additional servicing or purge request of paper/non paper material?

Answer: Yes, maybe once or twice a year.

See attached document: SHRED BINS.