36C25024B0020 _0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

583-24-2-650-0019

583-24-505 36C250 Department of Veterans Affairs Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

36C250 Department of Veterans Affairs Columbus Chalmers P. Wylie Outpatient Clinic 420 North James Road Columbus OH 43219-1834 To all Offerors/Bidders

36C25024B0020 01-23-2024

X

X

Extended to 3/27/2024 at 3:00PM EST

583-3640162-650-854200-3223-23NRNR000

This amendment is changing the following items in the solicitation. The bid opening date has been moved to 3/27/2024 at 3:00PM EST The accounting data from the original posting has been changed to 583-3640162-650-854200-3223-23NRNR000.

Luke A. Turner Contracting Officer

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25024B0020

583-24-2-650-0019

583-24-505 36C250 Contracting Officer Department of Veterans Affairs

2780 Airport Drive, Suite 340

Columbus OH 43219-2292

Department of Veterans Affairs Columbus

2780 Airport Drive, Suite 340 Columbus OH 43219-2292 Kenyon Dulaney 614-969-8804 Switch Gear Room Cooling - Project# 583-24-505 , Indianapolis, IN 46202 The Contractor shall furnish and install a 15-ton packaged air conditioning system to provide necessary cooling to the approximately 2300 sq. ft. room A-B140 Electrical Switchgear room on the basement floor as detailed in the Technical Requirements section, project documents, and VHA Master Construction Specifications.

Work is to be performed at the Indianapolis VAMC – West 10th Street, Indianapolis, IN 46202

Duration of the project shall not exceed 60 calendar days from receipt of the Notice to Proceed (NTP).

Pre-Bid/Site Investigation will be conducted in accordance with FAR 52.236-27.

Meeting Place: Richard L. Roudebush VA Medical Center A-Wing B140 Electrical Switchgear room located at 1481 West 10th Street, Indianapolis, IN 46202.

SITE VISIT: February 29th, 2024 at 11:00am EST.

NAICS Code: 236220; Small Business Standard: $45M Project Magnitude is between $100,000 and $200,000.

Cut-off date and time to submit electronic Request for Information (RFIs) is March 15th, 2024 at 3:00pm EST.

Submit all RFIs to kenyon.dulaney@va.gov

Bid Opening will be held via phone conference at the time specified in block 13 unless otherwise stated via amendment.

Electronic bids shall not be accepted. A formal in-person bid opening WILL NOT take place. Offerors are responsible to ensure bids are delivered via US Mail or Commercial Delivery are received by the Contracting Officer no later than March 27th 2024 at 3:00pm EST. See BLOCK 8 for address. Hand delivered bids willbe accepted by the Contracting officer on-site at the public bid opening for bids submitted no later than March 27th 2024.

A conference line has been set up for bidders who would like to listen in during the "bid opening". Please call 1-205-235-3524, enter access code 188536839# to be connected.

An original Bid bond must be submitted with your bid.

Failure to submit all requirements as stated in this solicitation may result in offer/bid being deemed unresponsive.

Contractor must acknowledge and sign VAAR clause 852.219-75 & return with the bid package, or the bid will be considered nonresponsive.

X X

52.211-10 X

1 Original 3:00pm

EDT

03-27-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BID AMOUNT:

UEI:

TAX I.D:

EMAIL:

610-3630162-6902-854200-3220-23NRNR002

36C250 Department of Veterans Affairs Columbus Chalmers P. Wylie Outpatient Clinic 420 North James Road Columbus OH 43219-1834 36C250 Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically www.ob10.com/us/en/veterans-affairs// e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

Luke Turner Contracting Officer

Table of Contents

STATEMENT OF WORK

Switch Gear Room Cooling Project Number: 583-24-505

GENERAL PROJECT SCOPE:

The Contractor shall furnish and install a 15-ton packaged air conditioning system to provide necessary cooling to the approximately 2300 sq. ft. room A-B140 Electrical Switchgear room on the basement floor as detailed in the Technical Requirements section, project documents, and VHA Master Construction Specifications. Installation shall include all required work items including but not limited to existing exhaust fan removal, concrete pad pouring, air conditioning unit installation, electrical installation, supply and return duct installation, and BMS integration/configuration. Completion of this project will provide necessary space cooling to critical high voltage electrical components that require room conditioning for proper function.

Location: All work will be performed within the A-Wing B140 Electrical Switchgear room on the basement floor at the Richard L. Roudebush VA Medical Center (RLR VAMC), located at 1481 West 10th Street, Indianapolis, IN 46202.

Period of Performance: Period of Performance shall be 60 days following Notice to Proceed (NTP). All work shall be performed to minimize outages and disruption to the RLR VAMC. Work may involve second or third shift staffing (5 PM to 6 AM) and may also include weekend work if it is deemed necessary.

TECHNICAL REQUIREMENTS:

A. The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as noted below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. All work performed under this project shall fully adhere to all VA Design and Master Specification criteria including energy conservation requirements, as well as relevant additional standards and criteria outlined in the Project Specifications. The Contractor shall be responsible for field verifying existing conditions prior to bid. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on-site as part of the contract to accomplish the following:

1. Remove and dispose of existing exhaust fan and associated controls, electrical connections, and electrical disconnect panel. Terminate and remove supply power wiring and conduit back to panel ABHEQ3. Follow all Lockout/Tagout (LOTO) procedures and trace wiring back to panel to verify correct supply before terminating.

a. Remove the existing exhaust air louvers and associated flashing/trim for disposal. Prepare the opening for sheet metal panel installation. Install temporary barrier over opening to prevent entry of unwanted debris or materials before final installation of metal panel.

b. Furnish and install a fabricated galvanized sheet metal panel in the exhaust opening with industry standard fasteners and supports.

c. Form a weathertight seal using necessary caulking/sealants to provide resistance to the elements. Provide interior insulation to sheet metal panel to prevent condensation from forming.

2. Furnish and install one (1) 15-ton Direct Expansion (DX) packaged air conditioning unit to provide recirculated, conditioned air to A-B140 Electrical Switchgear room.

a. Air conditioning unit to be powered by 460V 3-Phase electrical supply. Include Variable Frequency Drive (VFD) with bypass for all fans and pumps. All motors used shall be premium efficiency inverter duty.

b. Pour concrete mounting pad according to conditioning unit size and manufacturer’s mounting instructions. Concrete pad location to be approximately in front of existing exhaust opening, final location to be determined in the field based on unit selection and necessary ductwork routing. Provide appropriate fill material for placement of the pad. Pad to be floated to a smooth finish.

c. After concrete mounting pad has cured according to industry specifications, mount according to manufacturer’s mounting instructions including equipment curb as necessary. Maintain manufacturer’s minimum clearances.

d. Install new condensate drain for proper disposal of condensate.

3. Install all necessary wiring, conduit, connections, and remote disconnect to supply the air conditioning unit with required 460V 3-Phase electrical power from panel ABHNDP1 identified on the attached drawing. A single (1) 50-amp breaker is currently installed in the panel and available to supply the new air conditioning unit. If a smaller/larger breaker is required, depending on unit selection, the Contractor shall furnish and install the new breaker according to VA specifications after verifying panel capacity. Install proper grounding/lightning protection as necessary. Use standard wall penetrations for electrical conduit and form weathertight seal.

4. Install supply and return ductwork from air conditioning unit through newly installed fabricated sheet metal panel with HVAC standard duct/wall penetrations, including necessary sealing and insulation for weathertight seal.

5. Install supply and return ductwork suspended from the ceiling throughout room A-B140 to provide proper airflow through the space. Connect suspended ductwork to new air conditioning unit by previously installed duct penetration, and verify all connections are leak free. Ductwork material to be round fabric with standard linear vent dispersion to eliminate the potential for condensation/moisture over high voltage electrical equipment. Ductwork to be suspended by standard hangers/fixtures/wire for the material, and out of the way of existing overhead utilities with sufficient distance from electrical equipment. Ductwork to be sized and installed in the field by experienced HVAC technicians according to industry standards and the following design parameters:

a. Maximum indoor temperature: 86 °F

b. Maximum noise level criterion: NC-45

c. Constant Volume (CV) flow

d. Use economizer cycle or exhaust ventilation in mild weather.

e. Provide minimum outdoor air in the mechanical cooling mode.

6. Provide and install a Digital Direct Control (DDC) sensor to monitor the space temperature and initiate local and remote alarms in the event space temperature exceeds 95 °F. Provide connection to the VA Building Management System (BMS) for remote space temperature monitoring. The current DDC system at the RLR VAMC is manufactured by Johnson Controls, and the environmental monitoring platform is Conserv.

7. Perform post installation electrical, air volume, and air static pressure measurements with a licensed NEBB (or equivalent) technician and electrical contractor. Provide the following measurements for verification of proper unit performance according to manufacturer specifications:

a. Air volume (CFM)

b. Static profile

c. Motor amperage

d. Fan speed (RPM)

8. If necessary, the Contractor shall coordinate all crane work and provide a detailed lifting plan to the COR a minimum of fourteen (14) days in advance.

B. Prior to the start of work, the Contractor is responsible for verifying existing conditions and maintaining current conditions of the RLR VAMC during and following completion of the repairs. Responsibilities include but are not limited to:

1. The Contractor shall deliver/install equipment without interfering with the normal flow of vehicle and pedestrian traffic at the Medical Center.

2. It shall be the responsibility of the Contractor to keep the construction areas clean and the surrounding areas free from damage. If during work, surrounding areas are damaged, the Contractor will be responsible for any repairs/replacements that are required.

3. It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

CONTRACTOR GENERAL REQUIREMENTS

C. All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer’s Representative (COR).

D. The Contractor is authorized two (2) parking spaces on the RLR VAMC campus. All other Contractor employees or subcontractors will be required to park at the VA’s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222. Contractor parking is authorized in the F-Lot only when directed by the COR.

E. The Contractor shall store materials and equipment only within their authorized construction site. The Contractor may be authorized (at their own expense) one 20’ temporary storage container to store materials and equipment on-site. The Contractor shall request storage space for a temporary storage container from the COR. If approved, the COR will designate where the temporary storage container shall be located on-site. Any additional storage space shall be located at the CSR campus. The VA is not responsible for any damages that may occur to the temporary storage container while on RLR VAMC property. If approved, the temporary storage container shall be:

1. Labeled including the company name, contact information, and project(s) name.

2. Painted in a single color, limited to no rust, clean, with no branding, advertisements, or graffiti.

3. Locked and located only in the space authorized by the COR.

4. Used for storage of materials and equipment for the specific project only.

5. Not used for a working space. No work shall be conducted inside or outside the temporary storage container.

6. Cleaned and maintained daily. The immediate area (10’) around the temporary storage container shall be inspected daily by the Contractor to ensure trash and debris are removed.

7. NOT used to store prohibited or illegal items, such as guns, chemicals, heaters, or materials that may require temperature control.

8. Removed within 15 days after the project closeout or the final invoice payment.

F. The Contractor shall secure all material, supplies, and equipment left on-site after working hours. All materials, tools, and equipment shall be labeled with the Contractors name and a point of contact. No materials or tools shall be left unattended outside the authorized construction site. The VA is not responsible for any theft of tools, equipment, or materials that are stored on-site or in the construction site. The following applies to materials and demolition material at the RLR VAMC:

1. All the Contractor’s materials, tools, and equipment shall be clean when transporting them through the facility. If the materials, tools, and equipment cannot be cleaned, then the Contractor shall transport them in a cleanable container or cart. Materials over 6’ long carried or hauled through the facility require a person to be in front of and behind the material or equipment ensuring the path of travel is safe.

2. The Contractor shall cover all loads of demolition material to prevent dust/debris from disrupting medical activities in the hospital. The Contractor shall be responsible for the proper disposal of all waste generated, including all items shown to be removed on the various demolition drawings. The Contractor shall provide a roll off dumpster for all applicable phases and coordinate with the COR for dumpster staging areas. The Contractor shall be responsible for the removal and relocation of the dumpster throughout the entirety of the project.

G. Upon completion of all work items, the Contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed the final invoice will be approved.

H. The Richard L. Roudebush VAMC is an active Medical Center environment; therefore, work may be performed directly adjacent to active offices or patient care areas. The Contractor and all subcontractors shall act with professional behavior at all times, being cognizant of excessive noise and disruptions. If certain work tasks are expected to be especially disruptive, communicate with the COR for prior approval.

I. The VA is not responsible for variability in the price of goods or consumables used during demolition and construction of this project.

DELIVERABLES:

J. The Contractor shall provide the phase plan and schedule within five (5) business days from the contract award.

K. The Contractor shall submit a Site-Specific Safety Plan to the COR within ten (10) business days from the contract award. The plan must be approved by the COR before any work begins.

L. The Contractor shall submit all products for approval by the COR before beginning construction.

M. The Contractor shall submit daily logs to the COR on a weekly basis, at minimum.

N. The Contractor shall provide a two-week look-ahead to the COR on a weekly basis.

O. The Contractor shall comply with all aspects of contract specifications and submit a Request for Information (RFI) for clarification or additional information if the project documents are not clear.

P. The Contractor shall provide waste reports to the COR each month for the entire duration of the project. Refer to the Construction Waste Management Specification for instructions.

Q. The Contractor shall submit a list of all sub-contractors that will be working on the construction site.

R. The Contractor shall submit a list of all personnel planned to be onsite each week, one (1) week in advance.

S. The Contractor shall provide a minimum five (5) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification.

T. The Contractor shall deliver a warranty and maintenance package prior to project close out. This package will include all applicable product(s) warranty information, manuals, and maintenance information for equipment installed during the project.

HEALTH AND SAFETY:

U. The Contractor shall have the responsibility for the safety of their own personnel. No physical work can begin until a Site-Specific Safety Plan is approved, governed by the Accident Prevention (FAR 52.236-13) clause. It is the responsibility of the Contractor to safeguard the public, Contractor personnel, etc. during construction. The VA will not intervene except when the safety of VA personnel or property is at risk, or imminent risk to life safety exists.

V. Provide appropriate signage, barricades, etc., as appropriate, and as directed by the COR. The Contractor will dictate appropriate PPE for each work area and clearly indicate those requirements at all entrances to construction areas. The Contractor is to fill out and post the Construction Safety Poster with critical safety information at the main entrance door to the construction site.

W. The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA “Competent Person” shall be present for all work and all additional workers shall have a minimum of a 10-hour OSHA Certification. All “Skilled Trades” workers including but not limited to welders, pipefitters, carpenters, electricians, etc. performing work must present a valid certification for their respective trade.

X. The Contractor shall comply with all VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings. The Contractor shall abide by all ICRA requirements that are put into place by the VA infections prevention team. The COR shall provide requirements and forms to the Contractor.

Y. The Contractor shall perform all work in accordance with ICRA requirements, and it is the responsibility of the Contractor to keep the construction areas clean and to not damage the existing equipment. If equipment is damaged during the work, the Contractor will be responsible for any repairs/replacements that are required.

Z. The Contractor shall properly identify all chemicals with an OSHA GHS label and store them according to OSHA regulations. The Contractor shall keep all applicable OSHA GHS approved label and SDS sheets on the job site.

AA. The Contractor shall provide all necessary tools, equipment, Personal Protective Equipment (PPE), and all ICRA and safety related materials to perform the work in a safe, effective, and timely manner. All tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I.

AB. The Contractor shall comply with OSHA Standard 29 CFR1926, Subpart AA for all confined space entry. A VA confined space permit shall be required prior to entry into confined spaces.

AC. The Contractor shall be responsible for insuring all their employees.

AD. The Richard L. Roudebush VAMC campus is a smoke-free facility. It is the Contractor’s responsibility to maintain compliance to this policy within the campus.

SECURITY:

AE. The Contractor, contractor personnel, and all subcontractors shall be subject to all Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

AF. The Contractor and all subcontractors shall wear a medical center badge at all times when on RLR VAMC property. General Contractor’s or subcontractor’s employees shall not enter the project site without an appropriate badge. Ensure all construction entry doors are locked at all times. Contractor personnel may be subject to inspection of their personal effects when entering or leaving the project site. Before starting work the General Contractor shall give two weeks’ notice to the COR so that security arrangements can be provided for employee badging.

AG. The Richard L. Roudebush VAMC is currently transitioning to an electronic key and coring system throughout the entire Medical Center. Most mechanical rooms have already been transitioned over to the electronic key and core system. The electronic key and coring system shall be fully implemented by the end of 2023. The Prime Contractor will be issued one (1) electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms/spaces that work is required in to complete the contract. Any additional access shall be requested through the VA COR. The Contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned in good working condition to the COR. The Prime Contractor will be responsible for reimbursing the VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime Contractor. The electronic key will be required to be reprogrammed periodically to ensure updated access. Currently the electronic key is set to be reprogrammed every four (4) days.

AH. The C&A requirements do not apply, and a Security Accreditation Package is not required.

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: Bidding materials consisting of drawings, specifications, contract forms and any issued amendments will be posted at Government Portal of Entry (GPE). Currently accessed here: https://beta.sam.gov/. Enter the solicitation # (SF 1442/Box 1) into the search box to access the bid materials. This is the only official location where these documents can be obtained and where official amendments are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: This solicitation is an Invitation for Bids (IFB) and will utilize sealed bidding IAW FAR Part 14 Sealed Bidding. A public bid opening, via CONFERENCE CALL, will be conducted by the Contracting Specialist, Kenyon E. Dulaney at the date and time outlined in Box 13 of the SF 1442, at the Network Contracting Office (NCO) 10, 2780 Airport Drive, Suite 340, Columbus, Ohio 43219-2292.

Offerors should call into one of the VA Conference Lines listed below:

***This information will be provided via the final amendment to the solicitation.

Electronic bids shall not be accepted.

The following documents are to be included in the bid submission: (1) An original, fully completed and signed SF 1442 Offer page. (2) Acknowledgment of any amendments issued either via completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment and attaching to the SF 1442 Offer page. (3) An original, fully completed bid schedule. The Base Bid amount for the entire project is entered in block 17 of the SF1442 Offer page. (4) An original, completed and signed SF 24 Bid Bond. (5) A signed copy of FAR clause 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction. Any other documents referenced in the solicitation that are to be provided and not specifically mentioned here.

CAUTION TO BIDDERS--BID ENVELOPES (JAN 2008)

It is the responsibility of each bidder to take all necessary precautions, including the use of proper mailing cover, to ensure that the bid price cannot be ascertained by anyone prior to bid opening. The bidder may use any suitable envelope, identified by the invitation number and bid opening time and date.

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 583-24-505 Switch Gear Room Cooling

PROJECT LOCATION:

Richard L. Roudebush VA Medical Center 1481 West 10th Street Indianapolis, IN 46202

MAGNITUDE OF CONSTRUCTION: Between $100,000 and $250,000.

TYPE CONSTRUCTION: Commercial & Institutional Building Construction

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220

SMALL BUSINESS SIZE STANDARD: $45.0 Million PERIOD OF PERFORMANCE: 60 calendar days from receipt of Notice to Proceed WAGE DETERMINATION: Department of Labor General Decision Number IN20230002 11/24/2023 is included as an attachment this solicitation and is applicable to any resultant contract. If necessary, subsequent revisions will be posted to the solicitation via amendment prior to bid opening. Revision may also be applicable prior to any contract award. Wage determinations are available at: https://wdolhome.sam.gov REQUESTS FOR INFORMATION (RFI): To obtain clarifications and/or additional information concerning the contract requirements, specifications and/or drawings, submit a written RFI utilizing the RFI Form attached to this Solicitation, send via email to Kenyon.Dulaney@va.gov. The subject line of the email must read ‘RFI – 36C25024B0020.’ RFIs must be specific identifying section, paragraph and page no. of the specifications or cite the drawing number and must be in question format. All RFIs submitted shall include the solicitation number and title, contractor name, city, state, telephone, email address, date submitted, and the RFI question(s). RFI responses will be posted to https://beta.sam.gov/ as necessary in amendment format. Deadline for submission of RFIs for this solicitation is close of business 3/15/2024. No questions will be answered after this date unless determined to be in the best interest of the Government as deemed by the Contracting Officer. Telephone requests for information will not be accepted or returned.

THIS SOLICITATION IS A 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESSES SEE THE SOLICITATION FOR ELIGIBILITY REQUIREMENTS.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system. Warning: FAR 4.1102 (a) requires be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. If a bid is received and bidder is not registered as required, the bid will be considered non-responsive and therefore not eligible for award.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 FEDERAL CONTRACTING REPORTING SYSTEM: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. The rules and regulations can be found here: https://www.dol.gov/agencies/vets/programs/vets4212. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300. Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (JUN 2020) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security are acceptable as denoted in solicitation provision FAR Part 28.204.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation is required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have un-supervised, full-time, logical, and/or physical access for more than 6 months or more than 180 aggregate days in a one year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. Current cost for a SAC is $25.00 per employee and the current cost for a NACI check is $177.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on your person and your vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone use or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

VHA DIRECTIVE 1192.01: It is VHA policy that medical facilities will achieve a mandatory seasonal influenza vaccination program by requiring all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Compliance with this directive is a condition of employment. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. This requirement also applies to contractors and their subcontracts providing services at VHA facilities under contract.

OTHER IMPORTANT BIDDER INFORMATION

ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information

1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS)

1. As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all…