36C25024A0027_1.docx

VHAPG Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

Olympus Endoscopy Scope Lease – Ann Arbor – 36C250-24-AP-2460

GENERAL INFORMATION

BASE NOTICE TYPE

SET-ASIDE

Network Contracting Office 10 Battle Creek VA Medical Center 5500 Armstrong Rd.

Battle Creek MI 49037

POINT OF CONTACT*

Contract Specialist Jeffrey Rozema jeffrey.rozema@va.gov 269-223-6450

AWARD INFORMATION

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

Award Notice Award Notice

DESCRIPTION

*= Required Field Award Notice Award Notice

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C250-24-AP-2460

(1) Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 10, located at 5500 Armstrong Road, Battle Creek, MI 49037, in support of VISN 10 VA Health Care System LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105.

2237: 506-24-3-1041-0015

(2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This is a new requirement for lease of Olympus scopes. The action will be awarded as a new, firm-fixed price, base plus two (2) option years FSS BPA.

Order against: |X| FSS Contract Number: 36F79721D0168 (Expires 12/31/2031 inclusive of options)

(3) Description of Supplies or Services: Contractor will provide full leasing, preventative maintenance, and repair services for all scopes, and scope related equipment/accessories for the LTC Charles S. Kettles VA Medical Center. The lease will be accomplished as an FSS BPA with a base year and two (2) option years with a period of performance covering June 1, 2024, through May 31, 2027. The required equipment is listed below. Items listed as “New Assets” are either new assets replacing outdated assets on the current lease or are new assets which are not on the current lease. Items listed as “Rollover Assets” are assets on the current lease which will be renewed/rolled over onto the new lease in their current condition.

New Assets

Rollover Assets from 0015010-021

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

|_| FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

|X| FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; Olympus America, Inc. is the only firm capable of providing the supplies and services described in Section 3. The Surgical Lab currently uses Olympus endoscopes and ancillary equipment. The Olympus system is interconnected and interfaced with the VA system. Olympus scopes run off proprietary software. This software is compatible and interconnected with other surgical equipment the surgery service already owns. Olympus is the Original Equipment Manufacturer (OEM) and the only authorized vendor that can provide a lease for these scopes. Olympus America, Inc. does not authorize any small business entities to lease their scopes and peripheral video processor equipment.

|_| FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

|_| FAR 8.405-6(b): Items peculiar to one manufacturer:

|_| A patent, copyright or proprietary data limits competition. The proprietary data is:

|_| These are “direct replacements” parts/components for existing equipment.

|_| The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: The proposed lease is not just needed for the standardization of Olympus equipment, but it must attach to and communicate with other existing equipment/software throughout the facility that is not a part of this lease.

The prices for the leased instruments have been determined fair and reasonable under the FSS contract. However, in accordance with FAR 8.405-4, the Contracting Officer will seek a price reduction.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

SBA VetCert was queried using NAICS 339112 and 661 concerns were found (587 SDVOSB’s and 74 VOSB’s). SBA DSBS was searched using NAICS 339112 and keywords “Olympus Endoscopy” and zero results were found. GSA was searched and found that the scopes leases are included on Olympus America, Inc.’s NAC contract 36F79721D0168. Olympus was contacted and they confirmed they have no distributors for equipment leases. The VA and SBA Rule of Two cannot be attained.

(7) Any Other Facts Supporting the Justification: There are no additional facts supporting this justification.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: Should a requisition of this nature reoccur, the Government will conduct thorough market research to determine marketplace capabilities.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

Effective Date: 02/01/2022 Page 7 of 7