36C25023Q1217 0001.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300

Independence OH 44131

POINT OF CONTACT*

Contracting Officer Christopher A. Callihan christopher.callihan@va.gov 216-707-7736

NA

NA

PLACE OF PERFORMANCE

VA Northeast Ohio Healthcare System (541)

10701 East Boulevard

Cleveland OH

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Purpose of this amendment is to provide clarifications based on questions received and update the listed addresses.

Several questions were received related time and timing of the requirement. The Start date will be determined after award. The intent is to complete the inventory as soon as possible after award.

This is a two-week project.

It’s 9 days to do the inventory with three days open just in case we missed some or need more time to complete it. The three-day reconciliation period once we believe to be finished with the inventory. During this time, we would run a report to see if we missed any assets then we use those 3 days to go find the missing items. Because sometimes we can’t get into areas when we try then we place that area on one of those three days to complete.

The zones with the days next to it are only for the CBOCS and outlying Facilities based on previous inventory projects we try to get them done within three days the start on the Medical Center.

Below is a conformed copy of the SOW including updated addresses and clarifications.

At this time the government will not accept any further questions.

No other changes have been made to the solicitation, all other terms and conditions of the solicitation remain.

VA Northeast Ohio Healthcare System (541), Ohio Statement of Work Wall-to-Wall Inventory

General Information

The VA Northeast Ohio Healthcare System has approximately 55,000 equipment assets tagged and labeled, with other assets not on file. Inventory, tagging and locating all equipment assets has become a time sensitive issue. Equipment accountability must be established to keep track of all assets both here at main campus as well as the 20+ locations in the Northeast Ohio region. The Contractor shall provide wall-to-wall equipment inventory of all available assets and identify the assets not located in MAXIMO. Services are for the VA Northeast Ohio Healthcare System (541), 10701 East Boulevard, Cleveland, OH 44106.

1. Scope of Work

• Contractor shall provide asset inventory for both tagged and non-tagged equipment according to the MAXIMO database by using the VA scanners provided. The VA Northeast Ohio Healthcare System has over 52,000 equipment assets tagged and labeled, with other assets unaccounted for within the last 13 months. The inventory will take place over a 2-week period nine days for the inventory the three days to reconcile any missed assets. The contractor will accomplish this by the steps below:

A. Inventory file of all Assets will be provided to the vendor prior to inventory.

B. Our IT team has created a program that allows us to scan the door tag and asset tag per location

C. The vendor will clear room by room and floor by floor. Once the floor is completed, or daily, whichever is sooner, the vendor will hand in each scanner to an NX tech either when it’s full or at the end of the workday for uploading into Maximo.

Required format: The scanner has a display screen and after scanning it should show the below if scanned properly the scanner has a distinct noise if scanning wrong bar code. VA staff will provide training to the vendor upon arrival for use of the scanners.

Room number: SP5M657-1-EUL Asset Tag- EE or MX 114348

The below a location barcode that will need scanned when entering a room then you scan the equipment barcode shown below to capture the equipment inventory.

D. Once all data has been compiled by building and or CBOCs, we can provide a final output of all data inventoried and assets that were not inventoried daily.

E. After completion of inventory, the vendor will return to the site(s) and help reconcile any missing assets. A 3-day clearance will be provided for reconciliation purposes. This is when we can determine if items were missed or no longer on the asset file list that might not have been purged.

F. The Contractor shall provide 9 qualified employees, divided into 3 teams, to include a designated Team Lead. Teams will always be escorted by a VA employee.

H. Due to scheduling and patient care, the vendor will work regular hours in addition to before/after hours as well as on weekends.

I. Assets to be inventoried will include, but are not limited to all mobile devices, such as cell phones, laptops, thumb drives, mobile vans (all vehicle assets, including those with medical equipment regardless of location).

2. Specific Tasks

• The Main Hospital at 10701 East Boulevard, Cleveland, OH 44106-1702 will require scanning as well as the following locations outside of the main hospital:

• Akron VA Outpatient Clinic:

55 West Waterloo Road, Akron, Ohio 44319-1116

(330) 724-7715

Akron Annex VA Outpatient Clinic 95 West Waterloo Road, Akron, Ohio 44319-1116

(330) 724-7715

• Canton VA Outpatient Clinic:

733 Market Avenue South, Canton, Ohio 44702-1018

(330) 489-4600

• East Liverpool Outpatient Clinic:

15655 State Route 170, Suite A, Calcutta, Ohio 43920-9672

(330) 386-4303

• Lake County VA Outpatient Clinic:

35000 Kaiser Court, Willoughby, Ohio 44094-3382

(440) 269-4600

• Lorain County VA Outpatient Clinic:

5255 North Abbe Rd, Sheffield Village, Ohio 44035-1451

(440) 934-9158

• Mansfield VA Outpatient Clinic:

1025 South Trimble Rd, Mansfield, Ohio 44906-3427

(419) 529-4602

• New Philadelphia VA Outpatient Clinic:

1260 Monroe Avenue, Suite 1A, New Philadelphia, Ohio 44663-4147

(330) 602-0699

• Parma VA Outpatient Clinic:

8787 Brookpark Road, Parma, Ohio 44129-6809

(216) 739-7000

• Ravenna VA Outpatient Clinic:

6751 North Chestnut Street, Ravenna, Ohio 44266-3903

(330) 296-3641

• Sandusky VA Outpatient Clinic:

1912 Hayes Avenue, Sandusky, Ohio 44870-5557

(419) 609-1460

• Warren VA Outpatient Clinic:

1460 Tod Avenue, Northwest, Warren, Ohio 44485-2407

(330) 392-0311

• Youngtown VA Outpatient Clinic Carl Nunziato VA Clinic 1815 Belmont Avenue Youngstown, OH 44504-1106

(330) 740-9200

• Eastside Vet Center:

24197 Broadway Ave, Oakwood Village, OH 44146

(216) 707-7901

• Parma Vet Center:

6325 York Road, Suite 102 Parma Heights, Oh 44130

(440) 845-5023

• Stark County Vet Center:

601 Cleveland, Avenue, Northwest Suite C, Canton, Ohio 44702

(330) 454-3120

• Ohio Western Reserve National Cemetery:

10175 Rawiga Rd, Seville, Ohio 44273

(330) 335-3069

• Cleveland Regional Benefit Office:

1240 E. 9th St, Cleveland, Ohio 44199

(216) 522-3530

• Cleveland VA Midtown Hemodialysis:

7000 Euclid Avenue, 1st floor Cleveland, Ohio 44106

(216) 391-0274 Cleveland CRRC, 2nd Floor

(216) 391-0264

• VA Outpatient Surgery Center:

8901 Superior Ave, Cleveland, Ohio 44106

(216) 421-3133

• Akron CRRC:

111 E. Voris St, Akron, Ohio 44311

(330) 761-7054

• Metro Hospital (Research Assets):

4229 Pearl Road Cleveland, Ohio 44109 957-2100

• Greater Cleveland Fisher House:

10521 Lee Ave, Cleveland, Ohio 44106

(216) 707-4800

• Contracting, Rockside Road:

6100 Oak Tree Blvd, 5th floor

(216) 447-8010 6100 Oak Tree Blvd, 4th floor, room 490

(216) 447-8300

• Case Western Reserve (Research):

10900 Euclid Ave, Cleveland, Ohio 44106

(216) 791-3800

• VHA ILEAD/CPAC

Genesis Bldg, 6000 Lombardo Center, Suite 440, Seven Hills, OH 44131

(216) 446-4207

• TR House 9401 Lorain Ave, DOOR 105, CLE, OH 44109

(216) 281-1799

CBOC/Facilities Schedule

*All CBOCs and Offsite Facilities must be done during the 1st week of inventory*

Zone 1 Sandusky Lorain Parma McCafferty Parma Vet Center Regional Benefit Office

Zone 2 Lake County Warren Ravenna Youngstown East Liverpool East Side Vet Center

Zone 3 Akron Akron CRRC Canton Mansfield New Philadelphia Ohio Western Reserve National Cemetery Stark County Vet Center

Zone 4 Cleveland VA Midtown Dialysis Center VA Outpatient Surgery Center Case Western Reserve Metro Hospital Greater Cleveland Fisher House Contracting (Independence, Ohio)

VHA ILEAD/CPAC

TR House

3. Risk Factors:

The vendor does not need access to Maximo nor to our network. Vendor shall work with the VA employees who use Maximo and the VA network. Vendor shall be flexible in order to work around operation hours, inclement weather, transport times and possible interference with patient care.

Place of Performance/Place of Delivery

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